SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES

Definition and hierarchy

Parent: R6

Category: 6 · Office Management

Subcategory: 6.2 · Office Management Services

Includes

Includes: IT solutions with the primary purpose of managing federal records; All services necessary to manage electronic Federal records, digitization of physical records, document conversion services related to federal records and IT software, hardware, and equipment, where services are the predominate portion of the contract value.

Excludes

Excludes: IT solutions with records management capabilities where the primary purpose is other than managing federal records; Services related to the management, storage, organization, retrieval, transportation, and destruction of physical Federal records (PSC R616).

Notes

Note: As defined by 36 CFR 1220.18, Electronic Records Management is the planning, controlling, directing, organizing, training, promoting, and other managerial activities related to the creation, maintenance and use, and disposition of electronic records, carried out in such a way as to achieve adequate and proper documentation of Federal policies and transactions and effective and economical management of agency operations. An electronic record is defined as any information that is recorded in a form that only a computer can process and that satisfies the definition of a Federal record under the Federal Records Act. The term includes both record content and associated metadata that the agency determines is required to meet agency business needs.