G099--Oklahoma City VA Health Care System (OKCVAHCS) Health Care for Homeless Veterans (HCHV) Substance Abuse Treatment and Addiction Recovery (STAR) Services

This is not a solicitation announcement. This is a sources sought notice only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small business, small disadvantage, veteran owned, women owned or service- disabled veteran owned small business relative to NACIS 623220 - Residential Mental Health and Substance Abuse Facilities, Size standard $19.04 Million, PSC: G099 - Social. The Department of Veterans Affairs, Oklahoma City VA Health Care System (OKCVAHCS), is seeking information and sources capable of providing Health Care for Homeless Veterans (HCHV) Substance Abuse Treatment and Addiction Recovery (STAR) services in a contractor operated community based residential facility located in Oklahoma City, Oklahoma. PLACE OF PERFORMANCE: Services shall be provided at the contractor s residential facility located in Tulsa, Oklahoma. The facility must meet all health, safety, staffing, and operational requirements identified in the current draft Performance Work Statement (PWS). TYPE OF CONTRACT: If this Sources Sought leads to a future solicitation, the Government anticipates awarding a Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract. The anticipated period of performance is January 1, 2027 December 31, 2027, consisting of one (1) base year. SCOPE OF WORK: The contractor shall provide residential contract bed housing and supportive services for eligible Veterans referred by the VA Substance Abuse Treatment and Addiction Recovery Clinic (STAR) intensive outpatient program. Required services include room and board, a safe and supervised alcohol and drug free residential environment, on site staffing 24/7, secure medication storage, basic living needs, structured therapeutic and rehabilitative activities, coordination with VA clinical staff, documentation and recordkeeping compliant with 42 CFR Part 2 and 38 USC 7332, transportation assistance, and full compliance with all fire/safety, licensing, and VA inspection requirements. The contractor must maintain 15 dedicated beds (including 2 detox beds) with the ability to expand to 25, support Veterans recovery goals, and collaborate with VA for treatment planning, monitoring, and incident reporting. Interested vendors must review the current draft PWS for a complete and detailed description of all required services. The PWS outlines full contractor responsibilities, program requirements, performance standards, staffing expectations, documentation procedures, and inspection criteria. SUBMISSION INSTRUCTIONS: This is a request for information and sources only, which may or may not lead to a future solicitation. This is not a Request for Quote (RFQ). The VA will not pay for any information received resulting from this Sources Sought notice. Requests for copies of a solicitation shall not be honored or acknowledged. Information should be forwarded to the Contract Specialist. Because this is a request for information only, answers to questions will not be posted. Organizations capable of providing these services and interested in this opportunity are invited to submit a capability statement. CAPABILITY STATEMENTS SHOULD INCLUDE: Point of contact Complete mailing address Telephone number Email address Company s business size status SAM UEI number Verification of the ability to operate a community based residential facility in Tulsa, OK Summary of organizational experience providing residential or emergency housing services Summary of experience providing case management or supportive services Description of staffing capabilities, including availability of 24/7 coverage Confirmation of the ability to meet all requirements contained in the current draft PWS Deadline for responses: 1:00pm CDT by September 4, 2026 Responses must be sent via email to: Contract Specialist, Fanta Cooper Wells fanta.cooper-wells@va.gov Subject Line: Solicitation 36C25926Q0781 HCHV STAR - OKC PERFORMANCE WORK STATEMENT PURPOSE. The Substance Abuse Treatment and Addiction Recovery Clinic (STAR) operates a contract-bed facility exclusively funded to provide veterans with an active (use within the last 90-days) substance use disorder an opportunity to access intensive outpatient treatment. The contract-bed facility will offer a safe, substance-free, environment within walking distance to the treatment center at VA Hospital, Oklahoma City. Veterans must have a clinical need and a desire and willingness to participate fully in an intensive outpatient treatment regimen in order to be considered for contact bed placement. Placement is based on clinical and medical needs and priority is given to veterans without housing or those with inadequate housing. Veterans in need of a supervised detox may also be placed by the medical team. Placement in the contract-bed facility is managed by the STAR clinical team who makes appropriate triage decisions based on the factors above. Access to STAR screening, assessment, and specialty care SUD treatment is immediate and provided on a walk-in basis, but, as mentioned above, the contract bed operates by clinical triage. There should be 15 beds allocated for SATC veterans at all times, 2 of which are designated as detox beds. There should be the possibility to increase the number of SATC veterans at the residential facility to a total of 25. Services needed for residential room and board for male and female veterans participating in the OKC VAMC Substance Abuse Treatment Center (SATC) include the following: The contractor shall furnish each veteran authorized care under this contract with the following basic services: Residential room and board for male and female veterans. A supervised alcohol and drug free environment which will be staffed on a 24-hour basis. Laundry facilities for residents to do their own laundry. Therapeutic, Rehabilitative, and Recovery Services determined to be needed by the individual resident in a plan developed by the contractor with consultation by the veteran and appropriate VA staff. Services which the contractor must be able to furnish include: Structured group activities as appropriate. Examples of this include, but are not limited to: Alcoholics Anonymous, Narcotics Anonymous, Cocaine Anonymous, social skills training, group focused on activities of daily living, vocational counseling, and physical activities as appropriate to the veteran. Collaboration with the VA program staff, which will provide supportive psychosocial services. Individual education on topics such as: self-care skills, adaptive coping skills, and as appropriate, required oriented support, in collaboration with VA programs and community resources. Assistance to develop responsible living patterns and to achieve a more adaptive level of psychosocial functioning, upgraded social skills, and improved personal relationships. Support for an alcohol/drug abuse-free lifestyle. Assistance to gain and to apply knowledge of the illness/recovery process. Opportunities for immediate learning and/or development of responsible living with a goal of achieving a more adaptive level of psychosocial functioning. Improving social skills and personal relationships. An individual secure storage facility will be furnished for all medications for each Veteran. For (SATC) Veterans narcotics to be secured by the contractor in a secure location on the premises with access 24 hours a day 7 days a week by a staff member. It is further agreed that beneficiaries receiving care under this contract will receive basic health and personal hygiene maintenance. Any other service or supplies normally provided without extra charge. The per diem rate established will be an all-inclusive rate. BACKGROUND. Through the SATC program Veterans in need of substance abuse treatment in community-based treatment facilities offering a safe and secure environment that supports their rehabilitation goals. The Contractor will be required to provide therapeutic and rehabilitative services, but will not be required to provide detoxification or other hospital level treatment those services will be provided by the VA at VA facilities. SERVICES TO BE PROVIDED BASIC SERVICES. The contractor shall furnish each Veteran referred for care under this contract with the following basic services: ROOM AND BOARD: Room and Board to include a bed and other furnishings such as a dresser, storage, to include secure storage for medication, and personal linens (towels and bed sheets). Meals to include at least two (2) nutritionally adequate meals a day, 7 days a week and availability of nutritious snacks between meals and bedtime for those requiring or desiring additional food, when it is not medically contraindicated. LAUNDRY FACILITIES: Laundry facilities for residents to do their own laundry or to have laundry done. THERAPEUTIC AND REHABILITATIVE SERVICES: Therapeutic and Rehabilitative Services determined to be needed by each individual Veteran referred for treatment as stated in the plan developed by the contractor, with input from the Veteran and the VA Homeless Program Coordinator (or designee). Services which the contractor must be able to furnish shall include: Structured group activities as appropriate examples include group therapy, social skills training, Alcoholics Anonymous, Narcotics Anonymous, vocational counseling and physical activities as appropriate. Collaboration with the VA program staff, which will provide supportive psychosocial services. Education, including education on self-care skills, adaptive coping skills and, as appropriate, vocational rehabilitation education in collaboration with VA program and community resources. Assistance to develop responsible living patterns, to maintain an acceptable level of personal hygiene and grooming, and to achieve a more adaptive level of psychosocial functioning, upgraded social skills, and improved personal relationships. Support for an alcohol/drug abuse-free lifestyle provided in an environment conducive to social interaction and the fullest development of the resident s rehabilitative potential. Assistance to gain and to apply knowledge of the illness/recovery process in an environment supportive of recovery models. In addition, the Contractor shall provide treatment and discharge planning reflecting a team assessment of health, social and vocational needs and the involvement of the Veteran, the VA staff and appropriate community resources in resolving problems and setting goals. An individual case record will be created for each referred Veteran. Case records shall be maintained in security and confidence as required by the Confidentiality of Alcohol and Drug Abuse Patient Records (42 CFR part 2) and the Confidentiality of Certain Medical Records (38 USC 7332). Case records and data normally maintained and included in a medical record as a function of compliance with State or community licensing standards will be made available on a need to know basis to appropriate Department of Veterans Affairs staff members involved with the treatment program of the Veterans concerned. The contractor shall comply with applicable requirements of the Confidentiality of Alcohol and Drug Abuse Patient Records (42 CFR Part II) and the Confidentiality of Certain Medical Records (38 USC 7332). The contractor shall comply with the principles listed in 38 CFR 17.707(b) to provide housing and supportive services in a manner that is free from religious discrimination. SUPPLEMENTAL SERVICES. All services shall be provided at no additional charge to the stated daily fixed fee, except for those services specifically stated below to be Supplemental Services. In addition, the clinical record maintained by the contract facility will include: All relative personal data for help in meeting residential treatment goals. including a psy/social assessment with a vocational component. Data relating to the resident s admission to include the targeted goals for constructi