Scope
Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and any other items necessary to complete all services described herein.
WA-FWS RIDGEFIELD NWR-HVAC MAINTENANCE
Solicitation number140FS126Q0195
INTERIOR, DEPARTMENT OF THE · US FISH AND WILDLIFE SERVICE · FWS, SAT TEAM 1
Response deadlineSep 11, 2026, 6:00 PM UTC
Deadline status8 days remaining
PostedSep 1, 2026
Record refreshedSep 2, 2026
Opportunity summary
Source-citedThis is a Firm-Fixed-Price contract for HVAC maintenance at Ridgefield National Wildlife Refuge, Washington, covering October 2026 through September 2027 with options. The requirement is for the Headquarters and Community Nature Center, and it is a Total Small Business Set-Aside. [4][2]
Key points
Watch items
- Verify deadlines, amendments, and submission instructions in the cited source before responding. [1]
Sources
- B08_-_140FS126Q0195_Solicitation_Package.pdf
Identification of Contractor Employees: All contract personnel performing services, attending meetings, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression for the public that they are Government personnel.
- B08_-_140FS126Q0195_Solicitation_Package.pdf
Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and any other items necessary to complete all services described herein.
- B08_-_140FS126Q0195_Solicitation_Package.pdf
TECHNICAL EVALUATION: BEST OVERALL VALUE 1.
- Official SAM.gov notice
Set-aside: Small Business Set Aside - Total
Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.
Public-source intelligence
Source-backed opportunity brief
Identification of Contractor Employees: All contract personnel performing services, attending meetings, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression for the public that they are Government personnel.
Deliverables
Deliverables and Schedule: Headquarters Building - Building consists of Fan Coil Units (3), VRF Heat Pump (1), Ductless Split Heat Pump System (1), Energy Recovery Ventilator (1), and Electric Heaters (6). - Unless specified otherwise below, listed items shall be completed biannually each year (2x/year) for years 1 and 2, then quarterly (4x/year) for following years. o Clean condensing coils and evaporator coils once a year. o Check and inspect operation of motors, blower, and condensing fans. o Check and inspect airflow. o Check and inspect operation of thermostats and controls. o Check and inspect operation of compressors. o Check and inspect electrical wiring. o Check and inspect heat exchanger and ignitor systems if applicable. o Check and inspect and clean condensate piping. o Replace belts once a year where applicable. o Install new pleated air filters and clean and wash the washable filters every visit.
Evaluation
TECHNICAL EVALUATION: BEST OVERALL VALUE 1.
Submission
The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer.
Eligibility
Set-aside: Small Business Set Aside - Total
Key dates
Posted Sep 1, 2026; Responses due Sep 11, 2026, 6:00 PM UTC; Archive date Sep 26, 2026
Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.
Notice information
Read full notice text
Ridgefield NWR HVAC Maintenance Please read the entire Request for Offers (RFO) and all attachments prior to submitting an offer. This is a Firm-Fixed-Price contract and a Total Small Business Set-Aside. All responsible small business sources may submit an offer, which will be considered by the Government. Award will be made to the responsible offeror whose offer represents the best overall value to the Government in accordance with the evaluation information included with this solicitation. This solicitation is for commercial services prepared in accordance with FAR Part 12. Solicitation number 140FS126Q0195 is for HVAC maintenance at Ridgefield National Wildlife Refuge, Washington. The applicable NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a size standard of $19 million. The PSC is J045, Maintenance, Repair, and Rebuilding of Plumbing, Heating, and Waste Disposal Equipment. The requirement is for HVAC maintenance of the Headquarters and Community Nature Center at 28908 NW Main Avenue, Ridgefield, WA 98642, in accordance with the Statement of Work. The contractor shall furnish all personnel, equipment, tools, materials, supplies, transportation, and other resources necessary to complete the work. Period of Performance: October 1, 2026 through September 30, 2027, with four one-year option periods through September 30, 2031. A site visit will be available on September 8, 2026. Attendance is optional but highly encouraged and must be coordinated in advance with Carissa Callison at 541-238-4536 or carissa_callison@fws.gov. The site visit will provide an opportunity to ask technical questions and verify information necessary to submit a firm-fixed-price offer. RFIs Due: September 4, 2026 at 1300 Central Time. Submit questions by email to Tanner_Frank@ios.doi.gov. Submit offers by email to Tanner_Frank@ios.doi.gov. The email subject line must contain "RFO 140FS126Q0195". Telephone offers will not be accepted. Offers Due: September 11, 2026 at 1300 Central Time.
What changed
No field-level changes were detected between related notices.
Notice history
- Solicitation · LatestPosted Sep 1, 2026 · response deadline Sep 11, 2026, 6:00 PM UTC
Attachments
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