JUSTICE, DEPARTMENT OF · OFFICE OF JUSTICE PROGRAMS · OJP AGENCY WIDE
The Department of Justice is requesting quotations for a Service Level Agreement covering preventive maintenance, sanitization, and repair for government break room appliances in Washington, DC. This acquisition is set aside for small businesses and will be awarded via a hybrid FFP/T&M purchase order. [5][3]
15PADB26Q00000002 Page 9 of 69 (4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements.
The requirements set forth in the preceding paragraphs of this clause apply to all subcontractors and CSPs who perform work in connection with the contract, including any CSP providing services for any other CSP under the contract, and the Contractor shall flow down this clause to all subcontractors and CSPs performing under this contract.
Sanitization and Deep Cleaning Service: The Contractor shall: • Perform cleaning and sanitization of all GFE in accordance with applicable federal health, safety, and manufacturer standards on a quarterly basis. • Sanitization procedures shall comply with: • Manufacturer specifications and maintenance guidelines • EPA-registered disinfectants appropriate for food-contact surfaces • OSHA workplace sanitation requirements (29 CFR 1910.141) • CDC guidance for shared food preparation equipment Performance Standards (Measurable Metrics): Standard Acceptable Quality Level (AQL): Preventive Maintenance Completion Services performed in accordance with manufacturer’s recommendation 95% on-time comple
EVALUATION RATINGS 6.1 Factor 1: Technical Acceptability The Government will evaluate the quotation to determine whether the quoter demonstrates compliance with each of the five minimum technical requirements identified above.
Set-aside: Small Business Set Aside - Total
Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.
15PADB26Q00000002 Page 9 of 69 (4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements.
The requirements set forth in the preceding paragraphs of this clause apply to all subcontractors and CSPs who perform work in connection with the contract, including any CSP providing services for any other CSP under the contract, and the Contractor shall flow down this clause to all subcontractors and CSPs performing under this contract.
Sanitization and Deep Cleaning Service: The Contractor shall: • Perform cleaning and sanitization of all GFE in accordance with applicable federal health, safety, and manufacturer standards on a quarterly basis. • Sanitization procedures shall comply with: • Manufacturer specifications and maintenance guidelines • EPA-registered disinfectants appropriate for food-contact surfaces • OSHA workplace sanitation requirements (29 CFR 1910.141) • CDC guidance for shared food preparation equipment Performance Standards (Measurable Metrics): Standard Acceptable Quality Level (AQL): Preventive Maintenance Completion Services performed in accordance with manufacturer’s recommendation 95% on-time completion rate Sanitization and Deep Cleaning Use of EPA approved food safe disinfectants quarterly 100% compliance Emergency Response Time Contractor responds within two (2) business days 95% compliance Service Report Submission Reports submitted within two (2) business days of service completion 100% compliance Equipment Operational Status Equipment restored to operational condition 95% within agreed repair timeframe Invoice Accuracy Invoices reflect actual labor hours and approved materials 100% accuracy Period of Performance: Base Year: 09/23/2026 to 09/22/2027 Option Year# 1: 09/23/2027 to 09/22/2028 Option Year# 2: 09/23/2028 to 09/22/2029 Option Year# 3: 09/23/2029 to 09/22/2030 Option Year# 4: 09/01/2030 to 09/22/2031 Deliverables: • Service reports for each visit • Documentation of labor hours and materials used • Written notification of equipment beyond economical repair • Invoice submission in accordance with award terms Description of Services: • Contractor shall provide labor, supervision, tools, equipment, transportation, materials, and management to fulfill the technical requirements outlined in this performance work statement. • The Contractor shall perform preventive maintenance on the equipment which primarily consists of the inspection, testing, cleaning, all internal and external equipment parts, lubrication, adjustment, calibration, and minor part(s) replacement as required to minimize malfunction, breakdown, and deterioration of equipment. • The Contractor shall perform preventative maintenance in accordance with manufacturer’s recommendations. • Contractor shall provide a detailed preventive maintenance schedule outlining the frequency and maintenance tasks associated with each type of equipment, within five (5) business days of contract award.
EVALUATION RATINGS 6.1 Factor 1: Technical Acceptability The Government will evaluate the quotation to determine whether the quoter demonstrates compliance with each of the five minimum technical requirements identified above.
Quoters shall submit documentation in accordance with the requirements of this Request for Quotation (RFQ).
Set-aside: Small Business Set Aside - Total
Washington, DC, 20531, USA
Posted Aug 25, 2026; Responses due Sep 8, 2026, 9:00 PM UTC; Archive date Sep 10, 2026
Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12, as revised by the Department of Justice implementation of the Revolutionary FAR Overhaul (RFO). This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation No.15PADB26Q00000002 is issued as a Request for Quotation (RFQ) for a Service Level Agreement that includes: preventive maintenance, sanitization, and emergency/non-emergency repair services for Government-owned break room appliances and related equipment located at 999 North Capitol Street NE, Washington, DC 20002. The applicable North American Industry Classification System (NAICS) code is 811412, Appliance Repair and Maintenance. This acquisition is set aside for small business concerns. The contemplated award is a hybrid Firm-Fixed-Price (FFP) and Time-and-Materials (T&M) purchase order. Questions are due September 3, 2026 @12PM EST. Quotes are due September 8, 2026 @5PM EST.
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