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Gardening services for The US embassy in Bogotá, Colombia

Solicitation number19C02026R0001

STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY BOGOTA

No Set aside usedNAICS 561730 · Landscaping ServicesPSC S208 · Landscaping/Groundskeeping Services
View opportunity on SAM.gov ↗
Response deadlineOct 29, 2026, 9:00 PM UTC
Deadline status56 days remaining
PostedAug 12, 2026
Record refreshedSep 2, 2026
Place of performanceBogota, CO-DC, 110111, COL

Opportunity summary

Source-cited

The U.S. Embassy in Bogotá, Colombia, seeks comprehensive gardening and landscape maintenance services for its compound, covering approximately 28,000 square meters. The contract is anticipated to be a firm fixed price type, with a response deadline of October 29, 2026. [3]

Key points

  • Services include all labor, material, and equipment for gardening. [1]
  • Award will go to the lowest priced, technically acceptable offeror. [2]

Watch items

  • Offerors must be registered in the SAM database. [3]
  • No electronic offers will be accepted; mail submission required. [3]

Sources

  1. Solicitation_19C02026R0001.pdfSCOPE OF CONTRACT The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S.
  2. Solicitation_19C02026R0001.pdfConcerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520. (End of provision) SECTION 4 - EVALUATION FACTORS The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor.
  3. Official SAM.gov noticeGovernment that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal.

Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.

Public-source intelligence

Source-backed opportunity brief

8 citations · 5 sources

equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable); (iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product)); (v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service; (vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the Government to consider a waiver); (vii) Whether alternative products or services are available that would be compliant with the prohibition; (viii) If the product or service is related to item maintenance, include the following information on the item being maintained: (A) Brand; (B) Model number, OEM number, manufacturer part number, or wholesaler number; and (C) Item description, as applicable. (ix) Any readily available information about mitigation actions undertaken or recommended. (2) If a disclosure is required to be submitted to a contracting office, the offeror shall submit the disclosure as follows: (i) If a Department of Defense contracting office, the offeror shall submit the disclosure to the website at https://dibnet.dod.mil. (ii) For all other contracting offices, the Offeror shall submit the disclosure to the Contracting Officer. (3) If the disclosure provided does not contain any of the information required by paragraph (1), and the Offeror later discovers new information that is required by paragraph (1), then the Offeror shall submit a subsequent disclosure within 72 hours of discovering the new information. (h) Executive agency review of disclosures.

[1] Solicitation_19C02026R0001.pdf

Scope

SCOPE OF CONTRACT The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S.

[1] Solicitation_19C02026R0001.pdf

Deliverables

35 1.4 Security Status Database On the 5th day of the following month, or the next business day if the 5th falls on a holiday Every Month 2 Insurances 2.1 Defense Base Act (DBA) 10 calendar days after contract award Every Year 2.2 Insurances 10 calendar days after contract award Every Year 3 Grounds Maintenance Plan 3.1 Site Assessment 30 calendar days after contract award Every Year 3.2 Customized Gardening Plan 30 calendar days after contract award Every 6 months 3.3 Tree Management Plan 30 calendar days after contract award Every Year 3.3 Gardening Activities Schedule 30 calendar days after contract award Every 2 months 3.4 Gardening Procedures and Instructions 30 calendar days after contract award Every 6 months 3.5 Quality Control Plan 30 calendar days after contract award Every Year # DELIVERABLE FIRST SUBMITTAL UPDATE FREQUENCY 4 Transition Plan 15 calendar days after contract award N/A 5 Monthly Report On the 5th day of the following month, or the next business day if the 5th falls on a holiday Every Month 6 Annual Report On the 10th business day following the completion of the 12th month Every Year 7 End of Year Report On the 10th of December (or the first business day thereafter, if applicable) Every Year 8 End of Contract Report Within five (5) calendar days following receipt of the termination notice At any termination event under the Contract 9 Evidence of Insurance 10 calendar days after the contract award Every Year 10 Licenses and Permits Date of award Every Year 36 12.

[1] Solicitation_19C02026R0001.pdf

Evaluation

Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520. (End of provision) SECTION 4 - EVALUATION FACTORS The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor.

[1] Solicitation_19C02026R0001.pdf

Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.

Notice information

Read full notice text

The requirement is for providing Gardening Services for properties owned or managed by the United States Government as official office and operational space for the Mission in Bogotá, Colombia. The Contractor shall provide comprehensive gardening and landscape maintenance services for the U.S. Embassy Bogota compound. These services shall include all planning, administration, and management necessary to ensure compliance with the contract, the Contracting Officer's Representative (COR) schedules and instructions, and all applicable best practices, laws, and regulations. The Contractor must meet all performance standards specified in the contract. The Contractor shall also perform all related support functions, including but not limited to human resources management, quality control, technical oversight, and phytosanitary supervision. The green areas of the U.S. Embassy Bogota compound cover approximately 28,000 square meters, as highlighted in the reference image below. Areas requiring gardening services include lawns, trees, palms, shrubs, hedges, bushes, vines, ground cover, flower beds, and selected indoor plants. In addition, the scope of services includes all roofs and hard surfaces where activities must be performed, as described in this Statement of Work (SOW). The scope also includes the immediate exterior perimeter, primarily planters and exterior gardens at the entrances to the Embassy compound. The anticipated performance period is for a base year, with four one-year option periods, and a possibility of 6 months extension if exercised by the Government. All responsible sources may submit a quotation, which will be considered. The Contractor shall verify these conditions during the site walkthrough as part of the Request for Proposal (RFP) process The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract. Notwithstanding FAR 4.203 - 1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021) Electronic Submission/Responses: No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

What changed

Aug 12, 2026 · 5 fields changed
Notice typePresolicitationSolicitation
Response deadlineNot previously reported2026-10-29T21:00:00+00:00
Archive date2026-08-052026-10-30
DescriptionPlease note that this solicitation is not ready to be issued as of this date. The Embassy of the United States in Colombia will launch the solicitation on the SAM website when it is available. The anticipated performance period is for a base year, with four one-year option periods, and a possibility of 6 months extension if exercised by the Government. All responsible sources may submit a quotation, which will be considered. The requirement is for providing Gardening Services for properties owned or managed by the United States Government as official office and operational space for the Mission in Bogotá, Colombia. The Contractor shall provide comprehensive gardening and landscape maintenance services for the U.S. Embassy Bogota compound. These services shall include all planning, administration, and management necessary to ensure compliance with the contract, the Contracting Officer's Representative (COR) schedules and instructions, and all applicable best practices, laws, and regulations. The Contractor must meet all performance standards specified in the contract. The Contractor shall also perform all related support functions, including but not limited to human resources management, quality control, technical oversight, and phytosanitary supervision. The green areas of the U.S. Embassy Bogota compound cover approximately 28,000 square meters, as highlighted in the reference image below. Areas requiring gardening services include lawns, trees, palms, shrubs, hedges, bushes, vines, ground cover, flower beds, and selected indoor plants. In addition, the scope of services includes all roofs and hard surfaces where activities must be performed, as described in this Statement of Work (SOW). The scope also includes the immediate exterior perimeter, primarily planters and exterior gardens at the entrances to the Embassy compound. The Contractor shall verify these conditions during the site walkthrough as part of the Request for Proposal (RFP) process The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract. Pursuant to FAR 4.1102(a), offerors are required to be registered and active in the System for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with annual representations and certifications requirements. This requirement does not apply to certain limited circumstances, including but not limited to: micro-purchases using a Governmentwide commercial purchase card, classified contracts where SAM registration could compromise national security, contracts awarded in contingency, emergency, or overseas operations, contracts with individuals for performance outside the United States, awards made due to unusual and compelling urgency, certain low-value contracts performed outside the United States where SAM registration is impractical, and micro-purchases not subject to electronic funds transfer (EFT) reporting requirements. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021) Electronic Submission/Responses: No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.The requirement is for providing Gardening Services for properties owned or managed by the United States Government as official office and operational space for the Mission in Bogotá, Colombia. The Contractor shall provide comprehensive gardening and landscape maintenance services for the U.S. Embassy Bogota compound. These services shall include all planning, administration, and management necessary to ensure compliance with the contract, the Contracting Officer's Representative (COR) schedules and instructions, and all applicable best practices, laws, and regulations. The Contractor must meet all performance standards specified in the contract. The Contractor shall also perform all related support functions, including but not limited to human resources management, quality control, technical oversight, and phytosanitary supervision. The green areas of the U.S. Embassy Bogota compound cover approximately 28,000 square meters, as highlighted in the reference image below. Areas requiring gardening services include lawns, trees, palms, shrubs, hedges, bushes, vines, ground cover, flower beds, and selected indoor plants. In addition, the scope of services includes all roofs and hard surfaces where activities must be performed, as described in this Statement of Work (SOW). The scope also includes the immediate exterior perimeter, primarily planters and exterior gardens at the entrances to the Embassy compound. The anticipated performance period is for a base year, with four one-year option periods, and a possibility of 6 months extension if exercised by the Government. All responsible sources may submit a quotation, which will be considered. The Contractor shall verify these conditions during the site walkthrough as part of the Request for Proposal (RFP) process The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract. Notwithstanding FAR 4.203 - 1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021) Electronic Submission/Responses: No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.
DocumentsNot previously reported2

Notice history

Attachments

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