The U.S. Embassy in Mexico requires brand-new, Original Equipment Manufacturer spare parts for Air Handler Units Systems in Mexico. All replacement parts must match the original brand and model, and offers must be submitted electronically by September 6, 2026. [1][3]
Key points
Requires brand-new OEM spare parts for AHU systems. [1]
Submission deadline is September 6, 2026, at 12:00pm. [3]
Collusion among potential offerors is cautioned against. [2]
Sources
RFQ+19MX5326Q0056.pdfThe Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.
Letter+offer+-+RFQ+19MX5326Q0056.pdfYou are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted.
NUMBER TITLE DATE 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS NOV 2025 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS NOV 2025 (End of clause) DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR Chapter 6) CLAUSES NUMBER TITLE DATE 652.225-71 SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED (IF ORDER EXCEEDS SIMPLIFIED ACQUISITION THRESHOLD) AUG 1999 652.229-70 EXCISE TAX EXCEPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES. (FOR SUPPLIES TO BE DELIVERED TO AN OVERSEAS POST) JUL 1988 652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS ABROAD AUG 1999 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE FEB 2015 652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED RESOURCES SEP 2007 652.242-70 CONTRACTING OFFICER’S REPRESENTATIVE (COR) FILL-IN FOR PARAGRAPH B: “THE COR IS ___________________” AUG 1999 652.242-73 AUTHORIZATION AND PERFORMANCE AUG 1999 652.243-70 NOTICES AUG 1999 652.247-71 SHIPPING INSTRUCTIONS FEB 2015 The following clause is provided in full text, and is applicable for orders for services that will require contractor employees to perform on-site at a DOS location and/or that require contractor employees to have access to DOS information systems: 652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND PROCEDURES (FEB 2015) (a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems.
If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision) SECTION 4 EVALUATION FACTORS 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2025) (a) Evaluation factors.
Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.
Notice information
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*PLEASE NOTE THAT THIS IS A BRAND-NAME SOLICITATION* The U.S. Embassy in Mexico City through the Facility Management Office (FAC), requires a vendor that can supply brand-new Original Equipment Manufacturer Spare parts for Air Handler Units System and Heating, Ventilation and Air Conditioning , at the New Embassy Compound (NEC). These spares are essential for the safe, reliable, and continuous operation of theAir handler units systems installed throughout the facility. These supplies require that all replacement parts match the brand and model of the originally installed equipment to ensure compatibility with existing Air Handler Units (AHUs), maintain critical safety functions, and preserve manufacturer warranties. This will allow the FAC and OBO to accomplish the safe, reliable, and uninterrupted operation of the A/C system essential to Facility Operations. All items must be brand new and must match specific OEM part numbers and models. No substitutions will be accepted. Pursuant to FAR 4.1102(a) Offerors must be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. Failure to be registered at the time of proposal submission shall deem the offeror's proposal to be considered non-responsive to the solicitation requirements and no further consideration will be given. Therefore, you are encouraged to complete the registration process and have an active account in sam.gov prior to proposal submission. The guidelines for registration in SAM are also available at: https://sam.gov/content/entity-landing Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the response date and time. Due date to submit Proposals: September 6, 2026, 12:00pm.
What changed
Aug 24, 2026 · 5 fields changed
Notice typePresolicitationSolicitationResponse deadlineNot previously reported2026-09-07T18:00:00+00:00Archive date2026-08-232026-09-22DescriptionPlease note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Mexico City will launch the solicitation on SAM.gov when its available. The U.S. Embassy in Mexico City - Facility Management Office (FAC), requires a vendor that can supply brand-new Original equipment manufacturer spare parts at the New Embassy Compound (NEC). These spares are essential for the safe, reliable, and continuous operation of the Air conditioning systems installed throughout the facility. These supplies require that all replacement parts match the brand and model of the originally installed equipment to ensure compatibility with existing Air Handler Units (AHUs), maintain critical safety functions, and preserve manufacturer warranties. This will allow the FAC and OBO to accomplish the safe, reliable, and uninterrupted operation of the A/C system essential to Facility Operations. All items must be brand new and must match specific OEM part numbers and models. No substitutions will be accepted. Full specifications, part numbers, quantities, and delivery requirements will be provided in the RFQ upon solicitation launch. Pursuant to FAR 4.1102(a) Offerors must be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. Failure to be registered at the time of proposal submission shall deem the offeror's proposal to be considered non-responsive to the solicitation requirements and no further consideration will be given. Therefore, you are encouraged to complete the registration process and have an active account in sam.gov prior to proposal submission. The guidelines for registration in SAM are also available at: https://sam.gov/content/entity-landing Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the response date and time.*PLEASE NOTE THAT THIS IS A BRAND-NAME SOLICITATION* The U.S. Embassy in Mexico City through the Facility Management Office (FAC), requires a vendor that can supply brand-new Original Equipment Manufacturer Spare parts for Air Handler Units System and Heating, Ventilation and Air Conditioning , at the New Embassy Compound (NEC). These spares are essential for the safe, reliable, and continuous operation of theAir handler units systems installed throughout the facility. These supplies require that all replacement parts match the brand and model of the originally installed equipment to ensure compatibility with existing Air Handler Units (AHUs), maintain critical safety functions, and preserve manufacturer warranties. This will allow the FAC and OBO to accomplish the safe, reliable, and uninterrupted operation of the A/C system essential to Facility Operations. All items must be brand new and must match specific OEM part numbers and models. No substitutions will be accepted. Pursuant to FAR 4.1102(a) Offerors must be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. Failure to be registered at the time of proposal submission shall deem the offeror's proposal to be considered non-responsive to the solicitation requirements and no further consideration will be given. Therefore, you are encouraged to complete the registration process and have an active account in sam.gov prior to proposal submission. The guidelines for registration in SAM are also available at: https://sam.gov/content/entity-landing Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the response date and time. Due date to submit Proposals: September 6, 2026, 12:00pm.DocumentsNot previously reported3
Notice history
Solicitation · LatestPosted Aug 24, 2026 · response deadline Sep 7, 2026, 6:00 PM UTC
PresolicitationPosted Jul 28, 2026 · response deadline Deadline not provided
Attachments
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