STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY PANAMA CITY
This Request for Quotations seeks providers for NEC-HVAC System Preventive Maintenance (PMSC) services in Panama, PAN. Award will be based on the lowest price from an acceptable and responsible offeror, with quotations due September 14, 2026. [3][2]
Under this Contract the Contractor shall provide: • The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.
Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520. (End of provision) 31 SECTION 4 - EVALUATION FACTORS • Award will be made to the lowest priced, acceptable, responsible offeror.
Set-aside: No Set aside used
Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.
See sections 1823 through 1825 and 1832 of Public Law 118-31 for statutory requirements pertaining to exemptions, exceptions, and waivers. (d) Prohibition on using or providing specific products or services or conducting certain transactions regardless of connection to contract. (1) Certain telecommunications and video surveillance equipment, systems, or services. (i) Unless an applicable waiver has been issued by the Government, the Contractor cannot use any equipment, systems, or services that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system (paragraph (a)(1)(B) of section 889 of the John S.
The Contractor shall insert the substance of this clause, including this paragraph (j) but excluding subparagraphs (d)(1) and (i)(1), in all subcontracts and other contractual instruments, including subcontracts for acquiring commercial products or commercial services. (End of clause) Cybersecurity Supply Chain Risk Management Requirements (AUG 2024) (a) Definitions.
Under this Contract the Contractor shall provide: • The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.
Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520. (End of provision) 31 SECTION 4 - EVALUATION FACTORS • Award will be made to the lowest priced, acceptable, responsible offeror.
The quoter shall submit a completed solicitation, including Sections 1 and 5. • The Government reserves the right to reject proposals that are unreasonably low or high in price. • The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices - Continuation of SF-1449, block 23”, and arriving at a grand total, including all options. • The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ to include the technical information required by Section 3. • The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:
Set-aside: No Set aside used
Panama, PA-8, PAN
Posted Aug 31, 2026; Responses due Sep 14, 2026, 7:00 PM UTC; Archive date Sep 29, 2026
Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.
Dear Prospective Quoter: Subject: Request for Quotations number 19PM0726Q0027 Enclosed is a Request for Quotations (RFQ) for NEC-HVAC System Preventive Maintenance (PMSC). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Quotations are due by September 14th, 2026, 02:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section 1, The schedule 3. Section 5, Representations and Certifications 4. Additional information as required in Section 3 5. Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. If there are any questions regarding this solicitation please submit it in writing by COB September 2nd, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
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