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OpenSolicitationAmended

GENERATOR MAINTENANCE AND INSPECTION SERVICES IN EMBASSY COMPOUND AND RESIDENCES - U.S. EMBASSY MAJURO, MARSHALL ISLANDS

Solicitation number19RM2826Q0005

STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY MAJURO

No Set aside usedNAICS 811310 · Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and MaintenancePSC J061 · Maintenance, Repair and Rebuilding of Equipment: Electric Wire, and Power and Distribution Equipment
View opportunity on SAM.gov ↗
Response deadlineSep 11, 2026, 12:00 AM UTC
Deadline status7 days remaining
PostedAug 25, 2026
Record refreshedSep 2, 2026
Place of performanceMAJURO, MH-MAJ, 96960, MHL

Opportunity summary

Source-cited

The State Department is soliciting quotations for planned maintenance and inspection services for low voltage diesel standby generators at the U.S. Embassy Majuro. Quotations are due by September 11, 2026, and the award will go to the lowest priced, acceptable, and responsible offeror. [2][1]

Key points

  • Award is based on the lowest price from an acceptable, responsible offeror. [1]
  • Performance is located in Majuro, Marshall Islands. [2]

Watch items

  • Pre-quotation conference is scheduled for September 3, 2026. [2]
  • Offerors must be registered in the SAM database. [2]

Sources

  1. Solicitation+-+Generator+Maintenance+and+Services+for+Chancery+and+Residences.pdfEmbassy Majuro Generator Maintenance and Services 19RM2826Q0005 SECTION 4 - EVALUATION FACTORS • Award will be made to the lowest priced, acceptable, responsible offeror.
  2. Official SAM.gov noticeSet-aside: No Set aside used

Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.

Public-source intelligence

Source-backed opportunity brief

8 citations · 6 sources

By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General). (v) Covered Telecommunications Equipment or Services-Representation.

[1] Solicitation+-+Generator+Maintenance+and+Services+for+Chancery+and+Residences.pdf

Deliverables

DELIVERABLES The following items shall be delivered under this contract: Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel 1 5 days after contract award COR Certificate of Insurance 1 10 days after contract award CO OEM Certification Documentation 1 10 days after contract award COR Strategic Plan for Generator Maintenance 1 10 days after contract award COR Maintenance Schedule and Checklist for COR approval 1 15 days after contract award COR Semi-Annual PMI Checklist (signed by Contractor's employee) 1 After completion of each semi-annual service COR and powersupport@state.gov Semi-Annual Service Report 1 After completion of each semi-annual service COR and powersupport@state.gov Annual PMI Checklist (signed by Contractor's employee) 1 After completion of each annual service COR and powersupport@state.gov Annual Service Report 1 After completion of each annual service COR and powersupport@state.gov Oil Analysis Laboratory Report 1 30 days after completion of each annual service COR and powersupport@state.gov Fuel Analysis Laboratory Report 1 30 days after completion of each annual service COR and powersupport@state.gov Grounding System Inspection Report 1 After completion of each annual service COR and powersupport@state.gov ECM Program File Backup 1 After completion of each annual service COR and powersupport@state.gov powersupport@state.gov D5090 - Gen PMSC 1 Apr 2026 D5090 - DIESEL GENERATOR PMSC - SOW Description QTY Delivery Date Deliver to Certification of disposal of toxic chemicals by local authorities 1 Within 5 days after each service involving waste disposal COR Deficiency Report with Cost Estimate 1 As deficiencies are identified COR OPTION 1: Load Bank PMI Checklist 1 After completion of each load bank service COR and powersupport@state.gov OPTION 1: Load Bank Service Report 1 After completion of each load bank service COR and powersupport@state.gov OPTION 2: ATS PMI Checklist 1 After completion of each ATS service COR and powersupport@state.gov OPTION 2: ATS Service Report 1 After completion of each ATS service COR and powersupport@state.gov OPTION 3: Day Tank PMI Checklist 1 After completion of each day tank service COR and powersupport@state.gov OPTION 3: Day Tank Service Report 1 After completion of each day tank service COR and powersupport@state.gov OPTION 3: Day Tank Fuel Analysis Report 1 30 days after completion of each annual day tank service COR and powersupport@state.gov Invoice 1 After completion of each maintenance service CO

[1] Solicitation+-+Generator+Maintenance+and+Services+for+Chancery+and+Residences.pdf

Submission

The quoter shall submit a completed solicitation, including Sections 1 and 5. • The Government reserves the right to reject proposals that are unreasonably low or high in price. • The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices - Continuation of SF-1449, block 23”, and arriving at a grand total, including all options. • The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ to include the technical information required by Section 3. • The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including: • Adequate financial resources or the ability to obtain them; • Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments; • Satisfactory record of integrity and business ethics; • Necessary organization, experience, and skills or the ability to obtain them; • Necessary equipment and facilities or the ability to obtain them; and • Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

[1] Solicitation+-+Generator+Maintenance+and+Services+for+Chancery+and+Residences.pdf

Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.

Notice information

Read full notice text

Dear Prospective Quoter: Subject: Request for Quotations number 19RM2826Q0005 Enclosed is a Request for Quotations (RFQ) for Planned Maintenance and Inspection services of the Low Voltage Diesel Standby Generators and ATS in U.S. Embassy compound and residences at the United States Embassy Majuro. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on Thursday, 3 September 2026 at 2:00 PM (Majuro time) at the US Embassy Majuro. Prospective offerors/quoters should submit your representative name(s) to this email MARTINEZLC2@STATE.GOV by 5:00 PM, Monday, August 31, 2026 for additional information or to arrange entry to the building. Quotations are due by September 11, 2026, at 12:00 p.m. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to MARTINEZLC2@STATE.GOV. It is important to make sure the submission is made in specific size and format; in MS-Word (latest version) or MS-Excel (latest version) or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section 1, Pricing 3. Section 5, Representations and Certifications 4. Additional information as required in Section 3 5. Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. Sincerely, Mark Whitehead Contracting Officer

What changed

Aug 25, 2026 · 5 fields changed
Notice typePresolicitationSolicitation
Response deadlineNot previously reported2026-09-11T00:00:00+00:00
Archive date2026-12-302026-09-26
DescriptionThis solicitation is not ready to be issued as of this date. The Embassy of the United States in Majuro, Marshall Islands will release a solicitation for the GENERATOR MAINTENANCE AND INSPECTION SERVICES IN EMBASSY COMPOUND AND RESIDENCES - U.S. EMBASSY MAJURO, MARSHALL ISLANDS. The Government plans to issue solicitation on or about the mid to last week of August 2026. The quotation due date will be set forth in the solicitation. The Government may award the contract/purchase order based on the initial offer without discussion. The resultant contract/purchase order will be firm fixed price. For all awards with total amount of $40K and above, all contractors must be registered in the SAM (System for Award Management) Database - https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are required to register prior to the submittal of offers. If you are not yet registered, please start the registration process as soon as you see this notice. The guidelines for registration in SAM are also available at: https://sam.gov/entity-registration Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your offer via email to MartinezLC2@state.gov prior to the response date and time. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.Dear Prospective Quoter: Subject: Request for Quotations number 19RM2826Q0005 Enclosed is a Request for Quotations (RFQ) for Planned Maintenance and Inspection services of the Low Voltage Diesel Standby Generators and ATS in U.S. Embassy compound and residences at the United States Embassy Majuro. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on Thursday, 3 September 2026 at 2:00 PM (Majuro time) at the US Embassy Majuro. Prospective offerors/quoters should submit your representative name(s) to this email MARTINEZLC2@STATE.GOV by 5:00 PM, Monday, August 31, 2026 for additional information or to arrange entry to the building. Quotations are due by September 11, 2026, at 12:00 p.m. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to MARTINEZLC2@STATE.GOV. It is important to make sure the submission is made in specific size and format; in MS-Word (latest version) or MS-Excel (latest version) or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section 1, Pricing 3. Section 5, Representations and Certifications 4. Additional information as required in Section 3 5. Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. Sincerely, Mark Whitehead Contracting Officer
DocumentsNot previously reported1

Notice history

Attachments

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