The U.S. Consulate General Cape Town seeks quotations for Preventive Maintenance Services for its Consular Interview Audio System, intending a firm-fixed-price contract. A mandatory pre-quotation conference and site visit are scheduled for September 15, 2026, with a response deadline of September 22, 2026. [2]
Key points
Contract is for Preventive Maintenance Services for Audio System. [2]
Evaluation adds total option price to basic requirement price. [1]
Watch items
Mandatory pre-quotation conference and site visit. [2]
Offerors must be registered in SAM at submission. [2]
Sources
Consular+Audio+System+PM+Soliciation+-+19SF2026Q0018.docxADDENDUM TO EVALUATION FACTORS FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12 THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT: 52.217‑5 EVALUATION OF OPTIONS (JUL 1990) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.
Official SAM.gov noticeOfferors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102.
Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.
Public-source intelligence
Source-backed opportunity brief
8 citations · 5 sources
113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (2) The prohibition in paragraph (u)(1) of this provision does not contravene requirements applicable to Standard Form 312 (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (3) *Representation*.
Past performance will be considered acceptable when the information available to the Government provides reasonable confidence that the offeror has successfully performed services of similar scope and complexity and is capable of successfully performing the requirements of this solicitation. **(h) Licenses and Permits:** The offeror demonstrates its ability to obtain and maintain all licenses, permits, registrations, and other authorizations required by local law for performance of the services, or provides evidence of those already held, as required by Section 3 and the solicitation, where applicable.
This coordination is critical to minimizing disruption to the business operations since there are limited days when there is low demand on the Consular AV System. **C.6.5** COR/Consular management will provide a tentative schedule at the start of each calendar year and confirm dates at least two weeks prior to execution. **C.6.6** The Contractor must produce a checklist report at the end of each Routine Maintenance Inspection.
ADDENDUM TO EVALUATION FACTORS FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12 THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT: 52.217‑5 EVALUATION OF OPTIONS (JUL 1990) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.
Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102.
Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.
Notice information
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The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0018 for the provision of Preventive Maintenance Services for the Consular Interview Audio System. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation. The complete solicitation package is attached to this notice. Interested vendors are responsible for reviewing the solicitation package in its entirety and complying with all instructions, requirements, and submission procedures contained therein. A mandatory pre-quotation conference and site visit will be held on Tuesday, September 15 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit. Quotations must be submitted electronically to capetown_quotation@state.gov no later than Tuesday, September 22, 2026, at 10:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.
What changed
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Notice history
Solicitation · LatestPosted Aug 27, 2026 · response deadline Sep 22, 2026, 8:00 AM UTC
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