Scope
The Contractor shall only tender for acceptance those items that conform to the requirements of this contract.
STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY CARACAS
This Request for Quotes (RFQ) is for Awning Canvas Replacement at the U.S. Embassy Caracas, with quotations due by September 14, 2026. The award will go to the lowest priced, acceptable, and responsible quoter. [3][2]
47 (iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov. (g) Disclosure. (1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant: (i) Contract number and order number, if applicable; (ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders; (iii) A description of the products or services that the Contracto
1): PROVISION TITLE AND DATE 52.204-7 SYSTEM FOR AWARD MANAGEMENT (DEVIATION JAN 2026) 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION JAN 2026) 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION JAN 2026) 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991) 52.204-90 OFFEROR IDENTIFICATION (DEVIATION JAN 2026) 38 52.240-90 SECURITY PROHIBITIONS AND EXCLUSION REPRESENTATIONS AND CERTIFICATIONS (DEVIATION JAN 2026) 39 SECTION K - EVALUATION CRITERIA Award will be made to the lowest priced, acceptable, responsible quoter.
Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.
Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.
47 (iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov. (g) Disclosure. (1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant: (i) Contract number and order number, if applicable; (ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders; (iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable); (iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product)); (v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service; (vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the Government to consider a waiver); (vii) Whether alternative products or services are available that would be compliant with the prohibition; (viii) If the product or service is related to item maintenance, include the following information on the item being maintained: (A) Brand; (B) Model number, OEM number, manufacturer part number, or wholesaler number; and (C) Item description, as applicable. (ix) Any readily available information about mitigation actions undertaken or recommended. (2) If a disclosure is required to be submitted to a contracting office, the offeror shall submit the disclosure as follows: (i) If a Department of Defense contracting office, the offeror shall submit the disclosure to the website at https://dibnet.dod.mil. (ii) For all other contracting offices, the Offeror shall submit the disclosure to the Contracting Officer. (3) If the disclosure provided does not contain any of the information required by paragraph (1), and the Offeror later discovers new information that is required by paragraph (1), then the Offeror shall submit a subsequent disclosure within 72 hours of discovering the new information. (h) Executive agency review of disclosures.
The Contractor shall only tender for acceptance those items that conform to the requirements of this contract.
PRECONSTRUCTION CONFERENCE A preconstruction conference will be held 10 days after contract award at Chancery Building, Calle F con calle Suapure, Colinas de Valle Arriba to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress.
1): PROVISION TITLE AND DATE 52.204-7 SYSTEM FOR AWARD MANAGEMENT (DEVIATION JAN 2026) 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION JAN 2026) 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION JAN 2026) 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991) 52.204-90 OFFEROR IDENTIFICATION (DEVIATION JAN 2026) 38 52.240-90 SECURITY PROHIBITIONS AND EXCLUSION REPRESENTATIONS AND CERTIFICATIONS (DEVIATION JAN 2026) 39 SECTION K - EVALUATION CRITERIA Award will be made to the lowest priced, acceptable, responsible quoter.
Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.
Set-aside: No Set aside used
Caracas, VE-M, VEN
Posted Aug 17, 2026; Responses due Sep 14, 2026, 4:00 PM UTC; Archive date Sep 29, 2026
Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.
Enclosed is a Request for Quotes (RFQ) for Awning Canvas Replacement at Caracas Compound. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form. The U.S. Embassy will conduct a pre-proposal conference/site visit on August 21, 2026 at l0:00 a.m. Please submit the full name and ID number of people attending the visit to CaracasSolicitation@state.gov no later than l0:00 a.m. on August 20, 2026 to obtain the authorization to enter the Compound. A maximum of two people per company will be allowed. Questions regarding this RFQ must be sent in English to the same email address no later than August 28, 2026. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Quotations are due by September 14, 2026, 12:00 pm Local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to CaracasSolicitation@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1442 2. Section A, Pricing 3. Section L Representations and Certifications 4. Additional information as required in Section J 5. Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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