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OpenCombined Synopsis/SolicitationAmended

IRS Audio-Visual (AV) and Video Teleconferencing (VTC) Enterprise Systems Integration, Support, and Maintenance Master IDIQ

Solicitation number205AE9-26-Q-00053

TREASURY, DEPARTMENT OF THE · INTERNAL REVENUE SERVICE · IT STRATEGY AND MODERNIZATION

Small Business Set Aside - TotalNAICS 541519 · Other Computer Related ServicesPSC 7E20 · Hardware, software, and other equipment for end user client computing including Tier 1 and 2 help/service desk, deskside support, adds/moves/changes, workspace technical support, audio/video (A/V, VTC) conferencing, workspace, collaboration and productivity software, printers and other central printing or output needs. A/V and VTC includes equipment typically used in conference rooms and dedicated telepresence rooms to enable workforce communications. Workspace includes physical desktops, laptops, thin client, and peripherals (monitors, mouses, keyboards). Helpdesk and Deskside support includes hardware, software and equipment needed to troubleshoot, repair, and manage client computing devices. Collaboration and productivity software includes tools used to author, create, collaborate and share documents and other content.
View opportunity on SAM.gov ↗
Response deadlineSep 14, 2026, 9:00 PM UTC
Deadline status11 days remaining
PostedSep 1, 2026
Record refreshedSep 2, 2026
Place of performanceWashington, DC, United States

Opportunity summary

Source-cited

The IRS seeks up to three IDIQ contracts for AV/VTC systems integration, support, and maintenance across 410 rooms nationwide. This is a 100% Total Small Business Set-Aside with a maximum value of $24,746,987.96 over five years. [4]

Key points

  • Requires comprehensive project management for VC installation. [1]
  • Award is intended to be Firm-Fixed Price Multiple Award IDIQ. [2]

Watch items

  • Procurement uses a strict two-phase submission methodology. [3]
  • Phase 1 submissions close on September 14, 2026. [4]

Sources

  1. II_1+RFP+205AE9-26-Q-00053+August+2026+phased+9.pdf4.1.7 Project Management For VCR Program The Contractor shall provide comprehensive project management for the entire VC installation, including technical, business, and administrative planning; organizing; coordinating; tracking (e.g., cost, schedule, deliverables), performance, risk, quality and resource management.
  2. II_1+RFP+205AE9-26-Q-00053+August+2026+phased+9.pdfThe Government intends to award a Firm-Fixed Price Multiple Award, Indefinite Delivery Indefinite Quantity contracts resulting from this RFP to the responsible Offeror(s) whose offer(s) represents the best value after evaluation in accordance with the factors stated in this RFP.
  3. II_1+RFP+205AE9-26-Q-00053+August+2026+phased+9.pdfL.2 SUBMISSION ARCHITECTURE & TWO-PHASE METHODOLOGY Offerors must submit proposal volumes in two distinct, chronological stages.
  4. Official SAM.gov noticeSet-aside: Small Business Set Aside - Total

Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.

Public-source intelligence

Source-backed opportunity brief

8 citations · 6 sources

Failure to meet or maintain suitability requirements may result in: • Removal of individual contractor personnel • Suspension of access • Other remedies available to the Government Section 508 Services For Development or Customization: All contracts, solicitations, purchase orders, delivery orders and interagency agreements that contain a requirement of services which will result in the delivery of a new or updated information and communication technology (ICT) item/product must conform to the applicable provisions of the appropriate technical standards in 36 CFR, Appendix C to Part 1194, and functional performance criteria in 36 CFR Chapter 3, unless an agency exception to this requirement exists at E202 General Exceptions.

[1] II_1+RFP+205AE9-26-Q-00053+August+2026+phased+9.pdf

Scope

If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work workday (e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.” (End of Clause) G.2 INVOICE ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS FOR THE INVOICE PROCESSING PLATFORM (IPP) (JUL 2019) (a) Definitions: "Short payment" as used in this clause means the partial payment of an invoice for goods/services actually rendered at the time of payment when the invoice includes additional goods/services that have not yet been provided/rendered. “Short payment” example: The contract requires the delivery of a set number of items, with the price, delivery location, and delivery due date also specified.

[1] II_1+RFP+205AE9-26-Q-00053+August+2026+phased+9.pdf

Deliverables

4.1.7 Project Management For VCR Program The Contractor shall provide comprehensive project management for the entire VC installation, including technical, business, and administrative planning; organizing; coordinating; tracking (e.g., cost, schedule, deliverables), performance, risk, quality and resource management.

[1] II_1+RFP+205AE9-26-Q-00053+August+2026+phased+9.pdf

Evaluation

The Government intends to award a Firm-Fixed Price Multiple Award, Indefinite Delivery Indefinite Quantity contracts resulting from this RFP to the responsible Offeror(s) whose offer(s) represents the best value after evaluation in accordance with the factors stated in this RFP.

[1] II_1+RFP+205AE9-26-Q-00053+August+2026+phased+9.pdf

Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.

Notice information

Read full notice text

The Department of the Treasury, Internal Revenue Service (IRS), Office of Procurement Operations, is issuing this Structured Request for Proposal (RFP) to establish up to three (3) Multiple-Award Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts. The vehicle will provide turn-key, interoperable, OEM-supported solutions encompassing audio-visual/video teleconferencing equipment procurement, installation, staging, maintenance, troubleshooting, and technology refresh cycles across approximately 410 existing conference rooms nationwide. This acquisition is competed openly as a 100% Total Small Business Set-Aside under NAICS code 541519. The total maximum ordering value across all orders issued under this Master IDIQ shall not exceed $24,746,987.96 over the 5-year lifecycle. Important Two-Phase Submission Instructions: This procurement enforces strict, chronological phase-gate boundaries in accordance with RFO 52.412-1: PHASE 1 SUBMISSIONS CLOSE: Monday, September 14, 2026, at 5:00 PM EST. Offerors must submit Volume I (Brand Authorizations and Cybersecurity Addendum) and native Excel Attachment #3 (Limitations on Subcontracting 51% Prime Math and 4-Lifecycle Technical Certification Matrix). Flat PDFs or image captures of spreadsheets will be instantly disqualified. PHASE 2 INVITATION WINDOW: Only those vendors who successfully clear the binary Phase 1 gate will receive a formal Invitation Notice via email on or before Monday, September 21, 2026, at 5:00 PM EST, authorizing them to participate in Phase 2. PHASE 2 SUBMISSIONS CLOSE: Monday, October 12, 2026, at 5:00 PM EST. Invited primes will submit a Blinded Volume II Technical Narrative (anonymized answering 9 PWS items), Volume III Past Performance, and Volume IV Price Proposal (native Excel Attachment #1 Only). Discussions and Negotiations: In strict compliance with FAR Part 15 and RFO commercial streaming guidelines, the Government intends to evaluate proposals and award contracts based on initial submissions without conducting formal pre-award discussions or establishing a competitive range. Bidders are cautioned that they will have no opportunity to correct mathematical errors or fill in missing fields later. Attachments: For complete instructions regarding submission formatting, detailed performance work statements (PWS), information security/clearance controls (Pub 4812 / IRM), and evaluation matrices, please download and review all formal PDF and native Excel attachments uploaded to this notice. Contracting Officer / Source Selection Authority: Michelle McGibbon Primary Contact Email: michelle.m.mcgibbon@irs.gov

What changed

Sep 1, 2026 · 1 field changed
DocumentsNot previously reported6

Notice history

Attachments

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