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Z1DA--Project 626A4-22-104_Video Surveillance Security TVHS VAMC - Alvin C. York Campus

Solicitation number36C24926R0064

VETERANS AFFAIRS, DEPARTMENT OF · VETERANS AFFAIRS, DEPARTMENT OF · 249-NETWORK CONTRACT OFFICE 9 (36C249)

View opportunity on SAM.gov ↗
Response deadlineOct 1, 2026, 6:00 PM UTC
Deadline status28 days remaining
PostedSep 1, 2026
Record refreshedSep 2, 2026
Place of performanceTN Valley Healthcare System VAMC Alvin C. York Campus 3400 Lebanon Pike, Murfreesboro, TN, 37129, United States

Opportunity summary

Source-cited

This Request for Quote seeks a modernized, reliable video surveillance system for the TN Valley Healthcare System VAMC Alvin C. York Campus. The requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). [2]

Key points

  • SDVOSB Set-Aside under FAR 19.14 [2]
  • Estimated construction range is between $2M and $5M [2]
  • Prohibition on certain telecommunications/video surveillance equipment [1]

Watch items

  • Response deadline is October 1, 2026 [2]
  • Must have active SAM and VETS4212 enrollment [2]

Sources

  1. Atch+23+SF1442+36C24926R0064_2.pdfSee sections 1823 through 1825 and 1832 of Public Law 118-31 for statutory requirements pertaining to exemptions, exceptions, and waivers. (d) Prohibition on using or providing specific products or services or conducting certain transactions regardless of connection to contract. (1) Certain telecommunications and video surveillance equipment, systems, or services. (i) Unless an applicable waiver has been issued by the Government, the Contractor cannot use any equipment, systems, or services that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system (paragraph (a)(1)(B) of section 889 of the
  2. Official SAM.gov noticeThe schedule is for reference only the selected contractor is responsible to provide all submittals required by the contract.

Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.

Public-source intelligence

Source-backed opportunity brief

8 citations · 3 sources

See sections 1823 through 1825 and 1832 of Public Law 118-31 for statutory requirements pertaining to exemptions, exceptions, and waivers. (d) Prohibition on using or providing specific products or services or conducting certain transactions regardless of connection to contract. (1) Certain telecommunications and video surveillance equipment, systems, or services. (i) Unless an applicable waiver has been issued by the Government, the Contractor cannot use any equipment, systems, or services that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system (paragraph (a)(1)(B) of section 889 of the John S.

Scope

36C24926R0064 Page 44 of 59 (ix) Any readily available information about mitigation actions implemented or recommended. (2) If a report must be submitted to a contracting office, the Contractor shall submit the report as follows: (i) If a Department of Defense contracting office, the Contractor shall report to the website at https://dibnet.dod.mil. (ii) For all other contracting offices, the Contractor shall report to the Contracting Officer. (iii) For indefinite delivery contracts, the Contractor shall report to both the contracting office for the indefinite delivery contract and the contracting office for any affected order. (3) If the report provided does not contain any of the information required by paragraph (h)(1) of this clause, and the contractor later discovers new information that is required by paragraph (h)(1) of this clause, then the contractor shall submit a subsequent report within 72 hours of discovering the new information. (4) The contractor shall also report the information in paragraph (h)(1) if the contractor wishes to ask for a waiver of the requirements of a new FASCSA order being applied through modification. (i) New FASCSA orders report. (1) During contract performance, the Contractor shall review SAM at least once every three months, or as advised by the Contracting Officer, to check for covered articles subject to FASCSA order(s), or for products or services produced by a source subject to FASCSA order(s) not currently identified under paragraph (e) of this clause. (2) If the Contractor identifies a new FASCSA order(s) that could impact their supply chain, then the Contractor shall conduct a reasonable inquiry to identify whether a covered article or product or service produced or provided by a source subject to the FASCSA order(s) was provided to the Government or used during contract performance.

Deliverables

The schedule is for reference only the selected contractor is responsible to provide all submittals required by the contract.

Evaluation

Once these requirements have been met, the CO will select and submit for review to the Technical Evaluation Board (TEB) the technical proposal of the lowest priced offeror for consideration.

Place of performance

TN Valley Healthcare System VAMC Alvin C. York Campus 3400 Lebanon Pike, Murfreesboro, TN, 37129, USA

Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.

Notice information

Read full notice text

Combined Synopsis/Solicitation Notice This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with Revolutionary Federal Acquisition Regulation Overhaul (RFO) Part 12 Acquisition of Commercial Products and Commercial Services and RFO Part 36 Construction and Architect-Engineer Contracts with additional information included in this notice. This announcement constitutes the written solicitation document; quotes are being requested at this time. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through RFO. This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under the authority of 38 U.S.C §8127(d). Only those SDVOSB s listed and viewable in the SBA database located at https://veterans.certify.sba.gov/. The database will be checked at the time of offer submission as well as prior to award. All offers must also have an active listing in the System for Award Management (SAM) database https://sam.gov/. The awarded contractor must also submit evidence of enrollment with VETS4212. In addition to the requirements as set forth in the combined synopsis/solicitation notice (to be issued), the proposed contractor must also be determined responsible in accordance with RFO Part 9 Contractors Qualifications. The Contracting Officer (CO) will determine responsibility prior to any award being made. The associated North American Industrial Classification System (NAICS) code for this procurement is 238210 Electrical Contractors and Other wiring Installation Contractors. The small business size standard is $45M. Product/Service Code: Z1DA Maintenance of Hospitals and Infirmaries The TN Valley Healthcare System (TVHS) Alvin C. York Campus, 3400 Lebanon Pike, Murfreesboro, TN 37129 has a requirement to Project Number 626A4-22-104 Video Security Surveillance. Contractor to provide a more reliable, compliant, and modernized video surveillance system. The estimated range of construction is Between $2,000,000 and $5,000,000 Wage Determination Davidson County Building DBA TN20260187 01-02-2026 is applicable. Wage Determination Davidson County SCA 2015-4647 REV31 05-13-2026 is applicable Questions related to this requirement will only be addressed in writing by way of email to the Contract Specialist (CS) at lara.hamtpon@va.gov and Contracting Officer (CO) at jeannette.morphew@va.gov. The Project Number, Project Name and Solicitation Number must be included in the subject line of all questions related to this requirement. IMPORTANT SUBMISSION INFORMATION SOLICITATION MATERIALS: All solicitation materials consisting of drawings, specifications, contract forms, amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. Enter 36C24926R0044 into the search box to access the solicitation materials. This is the only official location where these documents can be obtained and where updates are posted. No hard copy solicitation materials are available. SOLICITATION SUBMISSION: The following documents must be included in the solicitation submission in the formats as stated: One (1) electronic copy of an original, fully completed and signed and dated Standard Form (SF)1442 Offer page, acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF1442 Offer page; prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section (Revolutionary Federal Acquisition Regulation (RFO) Overhaul 52.209-5 and 52.209-7); and fully completed Contractor Experience Modification Rate (EMR) Certification documents. One (1) electronic copy of an original, completed and signed, SF24 Bid Bond or other allowable Bid Security. Document shall be emailed to the CS Lara Hampton at lara.hampton@va.gov and CO Jeannette L. Morphew at jeannette.morphew@va,gov responsible for solicitation in accordance with RFO 28.101 and RFO 28.102. Any missing elements of the bid bond submission could render the offeror ineligible and their offer will not be considered. Offerors are responsible for insuring and verifying their offer and all required solicitation documents are received at the office and point of contact designated in block 8 of the SF1442 and by the date and time specified in block 13a of the SF1442 (subject to amendment). FEDERAL HOLIDAYS: Federal Law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year s Day, Martin Luther King, Jr. Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday --the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Contractor employees shall not be considered government employees for any purpose under this contract. Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the CO. DATABASE REGISTRATION INFORMATION SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The SAM website located at https://sam.gov/ is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require contractors wishing to do business with the Government and bid on work shall have an active registration in SAM at both time of offer and time of award. If the Offeror does not have an active registration in the SAM database at the time of offer submission and is the apparently successful low offeror, the CO shall deem the offeror s proposal non-responsive to the solicitation requirements and proceed to award to the next lowest offer. Offerors must submit proof of current (as of time of offer) SAM registries with their offer and that any offeror that fails to do so will be rendered technically unacceptable/non-responsive outright and will not be considered for award. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the EPLS located at https://sam.gov/ for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. SMALL BUSINESS ADMINISTRATION (SBA) DYNAMIC SMALL BUSINESS SEARCH: (DSBS) REGISTRATION: The SBA DSBS website located at https://www.sba.gov/ is the Official U.S. Government system. VAAR 819.7001(a) requires contractors wishing to do business with the Government and bid on work shall have an active registration in SBA DSBS at both time of offer and time of award. If the Offeror does not have an active registration in the SBA DSBS database at the time of offer submission and are the apparently successful low offeror, the CO shall deem the offeror s proposal non-responsive to the solicitation requirements and proceed to award to the next lowest offer. Offerors must submit proof of current (as of time of offer) SBA DSBS registries with their offer and that any offeror that fails to do so will be rendered technically unacceptable/non-responsive outright and will not be considered for award. Joint Ventures (JVs) submitting an offer must submit SBA DSBS and/or SBA certification of some type with their offer and those that fail to do so shall be rendered technically unacceptable and shall not be eligible for award. VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $100,000 or more in any fiscal year. COs are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See RFO clause 52.222-37, Employment Reports on Veterans under the General Conditions. BONDING INFORMATION BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in RFO 28.101-4. Bid Bonds must be provided using SF24 (see RFO 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with wet ink signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the CO (see RFO 28.203) and be accompanied by SF28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in RFO 28.203-2. PERFORMANCE AND PAYMENT BONDS: Pursuant to 40 U.S.C Chapter 31 and in accordance with Contract Clause 52.228-15, and RFO 28.102-1(a), requires Performance Bond (SF25) and Payment Bond (SF25A) for any construction contract exceeding $150,000. Performance and Payment bonds are due no later than ten (10) calendar days after notification of award. Bonds must be provided with original wet ink signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted. MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 U.S.C. 930 Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property. PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the COR. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 calendar days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (RFO 52.222-54). PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION: All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three (3) years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations. All Bidders/Offerors shall submit information regarding their current EMR. This information shall be obtained from the Bidders/Offeror s insurance carrier and be furnished on the insurance carrier s letterhead. If a Bidder/Offeror s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker s compensation insurance rating bureau. If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract. All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the COR will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER (PM): Any reference contained within contract specifications and/or drawings to the VA Engineer , Resident Engineer , Senior Resident Engineer , PM , or their abbreviations are to be replaced with COR . PAYMENT FOR MATERIALS STORED OFF-SITE: The COR and the contractor / PM (whoever will oversee submitting the invoice) shall meet and discuss the items listed on a draft copy of the invoice prior to submission to OB10. All items will be approved prior to submission. It is the CO s discretion to pay for any stored materials. This should be discussed prior to submission of the first invoice. Contract financing is not part of this contract. SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by RFO 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only the selected contractor is responsible to provide all submittals required by the contract. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS): As prescribed in RFO Part 42.11, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $900,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The RFO requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information. Each contractor whose contract award is estimated to exceed $900,000 is required to register with CPARS database at the following web address: https://www.cpars.gov/cparsweb/home. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than 30 calendar days after contract award and must be kept current should there be any change to the contractor's registered representative. For contracts with a period of one (1) year or less, the CO will perform a single evaluation when the contract is complete. For contracts exceeding one (1) year, the CO will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have 30 calendar days to submit any comments and re-assign the report to the VA CO. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA CO within those 30 calendar days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond. END OF SUBMISSION INFORMATION DOCUMENT EVALUATION FACTORS This section describes the evaluation process, proposal preparation, the significant factors and sub-factors and criteria to be used in the evaluation process. This procurement action is a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with RFO 15.103-2. Proposals will be evaluated for acceptability but not ranked using the non-price factors/sub-factors. To be considered for award, an offeror must have an acceptable rating in every non-price factor/sub-factor under consideration. The Government intends to award a single contract to a qualified Service-Disabled Veteran Owned Small Business (SDVOSB) determined responsible in accordance with the Revolutionary Federal Acquisition Regulation (RFO) Overhaul, whose proposal conforms to all the requirements in this solicitation and is further determined to meet or exceed the standards of acceptability at the lowest offered price. The Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offeror s initial proposal should contain the Offeror s best terms from both a technical and cost standpoint. The evaluation of offers submitted in response to this Request for Quote (RFQ) solicitation will be conducted utilizing the LPTA selection process. Utilization of this source selection process may result in not all offers being evaluated. The CO upon receipt of offers, will determine eligibility and compliance with the solicitation requirements. The Vendor Information Pages (SBA DSBS registry) will be checked to ensure that any offeror submitting a proposal to perform the work is both listed and verified. All proposals received will also be checked for active registration in the System for Award Management (SAM). Thereafter, the CO will review all proposals to ensure that the minimum proposal submission requirements have been met. Once these requirements have been met, the CO will select and submit for review to the Technical Evaluation Board (TEB) the technical proposal of the lowest priced offeror for consideration. Initially, TEB will not receive any pricing information, only the technical portion of the offeror s proposal. The Government will evaluate the three (3) lowest priced proposals for technical acceptability. If two or more of the lowest priced proposals are found to be unacceptable, the next lowest priced proposals will be evaluated, and so on. Award will be made to the lowest technically acceptable evaluated price conditional upon completion of contractor responsibility determination and determination price to be fair and reasonable. No additional proposals will be evaluated once two or more are found to be technically acceptable. Therefore, all proposals may not be evaluated. Price Analysis will be IAW RFO 15.404-1. If price analysis cannot determine fair and reasonableness, the Government reserves the right to complete further cost analysis IAW RFO 15.404(a)(2). Offerors shall submit the information described below for Factors 1, 2, and 3 in the same order as they appear in this solicitation document. All information must be complete, accurate, and organized in the order presented. Failure to submit the required information may result in a rating of Unacceptable and elimination from further consideration. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Proposals are to be submitted via email to CS, Lara Hampton lara.hampton@va.gov and CO Jeannette Morphew Jeannette.Morphew@va.gov. Offerors shall submit one (1) electronic copy of complete proposal (a. Technical & b. Price) to the address shown below as well as a complete proposal emailed to the email address shown below. Technical and Price sections of an Offeror s proposal will be evaluated independently. Offeror shall separately submit each section as a separate attachment. All pages containing text shall be consecutively numbered, type-written on 8-1/2x11 inch paper with margins of at least one (1) inch and created using a Times New Roman 12-point font. The submitted package should contain two (2) sections, separately: a.) Technical Proposal b.) Price Proposal. Each section must therefore be labeled with the following: Construction Company Name Physical Address of the Company Telephone Number Email address VA Project Number (Project 626A4-22-104) VA Project Name (Video Surveillance Security TVHS Alvin C. York Campus) Solicitation number (36C24926R0064) The Technical Evaluation Board (TEB) shall evaluate the offeror s proposal against all non-price factors/sub-factors using ACCEPTABLE or UNACCEPTABLE ratings based upon the definition in the chart below. Technical Acceptable / Unacceptable Evaluation Ratings Rating Description ACCEPTABLE Based on the Offeror s proposal, the Information provided clearly meets the minimum standards of the solicitation. UNACCEPTABLE Based on the Offeror s proposal, the Information provided does not meet the minimum standards of the solicitation. All submissions must clearly identify which requirement each project or individual fulfills. Excessive or vague information may be disregarded. The Government will not seek clarifications for missing, incomplete, or unclear submissions. Offerors must meet all requirements of Factors 1 3 to be rated Technically Acceptable. The following evaluation factors and sub-factors will apply to this procurement: FACTOR 1 Relevant Construction Experience: NOTE: Failure to provide proof for any of the below Requirements 1-5 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner. Standard of proof: To substantiate the requirements for this factor, the Offeror shall submit documentation identifying the project, including the project title, location, description of the work performed, contract number (if applicable), period of performance, and contract value. Documentation may include but not limited to copy of contract award, task order, CPARS report, drawings, specifications, and/or statement of work or other verifiable project documentation for the government to determine the acceptable or unacceptable basis. Please highlight applicable area. Requirement 1: The Offeror shall demonstrate successful completion of at least one (1) Information Technology (IT) project within the past ten (10) years at a healthcare facility that included backbone installation or comparable infrastructure integration work. Acceptable ___ Unacceptable ___ Requirement 2: The Offeror shall demonstrate successful completion of at least one (1) project with a total contract value of $500,000 or more. Acceptable ___ Unacceptable ___ Requirement 3: The Offeror shall provide evidence of at least one (1) successfully completed project performed at a Government facility that required coordination with the Office of Information and Technology (OIT) and included infrastructure installation spanning multiple buildings. Acceptable ___ Unacceptable ___ Requirement 4: The Offeror shall provide a memorandum or other formal documentation demonstrating coordinated effort, collaborative communication, and authorization with the system service provider, Johnson Controls. Acceptable ___ Unacceptable ___ Requirement 5: The Offeror shall provide a letter or other verifiable proof demonstrating that they are included on the authorized distributor list for Avigilon products. Acceptable ___ Unacceptable ___ FACTOR 2 Key Personnel Experience: The offeror must provide documentation showing that the Project Manager and/or Site Superintendent assigned to this project meet the requirements below. NOTE: Failure to provide proof for any of the below Requirements 1-3 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner. Standard of proof: To substantiate this requirement, the Offeror shall submit documentation such as a resume demonstrating the individual s role and responsibilities on the identified project to include key details such as project name, facility, location, and dollar amount. Please highlight applicable area. Requirement 1: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising a VA infrastructure project. Acceptable ___ Unacceptable ___ Requirement 2: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising an infrastructure project with a total contract value of $1,000,000 or more. Acceptable ___ Unacceptable ___ Requirement 3: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising a project requiring coordination with VA Office of Information and Technology (OIT) to modify equipment. Acceptable ___ Unacceptable ___ FACTOR 3 - Past Performance: The government reserves the right to use CPARS and/or other techniques to validate contractor past performance and to assist with contractor responsibility determination. NOTE: Failure to provide proof for any of the below Requirements 1-2 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner. Standard of proof: Acceptable evidence of past performance must verify through submitted PPQs or CPARS that the offeror received an overall rating of Satisfactory or higher on all graded areas on at least two (2) relevant contracts. Please highlight applicable area. Requirement 1: PPQ s and/or CPARS received with satisfactory or better rating in all evaluated areas. Acceptable ___ Unacceptable ___ Requirement 2: PPQ s and/or CPARS received with satisfactory or better rating in all evaluated areas. Acceptable ___ Unacceptable ___ NOTE: The past performance evaluation results is an assessment of the Offeror s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the Offeror s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. The government may also obtain past performance information through the Past Performance Information Retrieval System (PPIRS) other sources known to the Government. RELEVANT: The Government will perform an independent determination of data relevancy, provided or obtained. The main assessment of relevancy shall focus on capability. Capability assesses whether the work being performed in the reference is like the work in the requirement RECENT: Recent past performance shall be defined as successful performance under contracts similar in scope to the subject requirement completed within the last five (3) years through proposal due date END OF EVALUATION FACTORS DOCUMENT ATTACHMENTS Atch 1 WD DBA-TN20260187 BUILDING MOD-0 01.02.2026 - MUR Atch 2 WD SCA 2015-4647 REV31 _05.13.2026 Rutherford-Davidson Atch 3 Past Performance Questionnaire (York) Atch 4 UEI _ TAX ID Atch 5 RFI Form Atch 6 Calc. of Self Performed Work Atch 7 Contractor EMR Certification Form Atch 8 General Conditions Breakout Atch 9 Price Breakout Schedule Atch 10 22-215Y BD Specs Atch 11 22-215Y BD Dwgs _Part1 Atch 12 22-215Y BD Dwgs _Part2 Atch 13 22-215Y BD Dwgs _Part3 Atch 14 22-215Y BD Dwgs _Part4 Atch 15 22-215Y BD Dwgs _Part5 Atch 16 22-215Y BD Dwgs _Part6 Atch 17 22-215Y BD Dwgs _Part7 Atch 18 22-215Y BD Dwgs _Part8 Atch 19 HotWorkPermit Atch 20 Fire-Smoke Barrier Permit Atch 21 JA Avigilon Atch 22 JA JCI Atch 23 SF1442_36C24926R0064_2 ~END OF COMBINED SOLICITATION~

What changed

Sep 1, 2026 · 3 fields changed
Response deadline2026-09-02T18:00:00+00:002026-10-01T18:00:00+00:00
Archive date2026-09-302026-10-30
Documents2930
Aug 13, 2026 · 3 fields changed
Response deadline2026-08-14T18:00:00+00:002026-09-02T18:00:00+00:00
Archive date2026-08-302026-09-30
Documents3129
Aug 3, 2026 · 2 fields changed
Response deadline2026-08-04T18:00:00+00:002026-08-14T18:00:00+00:00
Documents2931
Jul 20, 2026 · 3 fields changed
Response deadline2026-07-21T18:00:00+00:002026-08-04T18:00:00+00:00
Archive date2026-07-302026-08-30
Documents2829
Jul 14, 2026 · 1 field changed
DocumentsNot previously reported28
Jul 9, 2026 · 1 field changed
Documents27Removed
Jul 9, 2026 · 2 fields changed
Response deadline2026-07-10T18:00:00+00:002026-07-21T18:00:00+00:00
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Response deadline2026-06-30T15:00:00+00:002026-07-10T18:00:00+00:00
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May 29, 2026 · 7 fields changed
TitleZ1DA--Construction Project 626A4-22-104 Video Surveillance Security TN Valley Heatlhcare System (TVHS) Alvin C. York CampusZ1DA--Project 626A4-22-104_Video Surveillance Security TVHS VAMC - Alvin C. York Campus
Notice typeSources SoughtCombined Synopsis/Solicitation
Response deadline2026-05-01T18:00:00+00:002026-06-30T15:00:00+00:00
Archive date2026-05-312026-07-30
Set-asideNot previously reportedService-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
DescriptionSources Sought Notice Page 5 of 6 Sources Sought Notice DESCRIPTION The Alvin C. York Campus TVHS security monitoring system requires an upgrade to include new camera equipment and locations, headend equipment and upgrades to the existing monitoring station. This effort includes the removal and replacement of outdated or inoperable field equipment, installation of new cameras, network video recorders (NVRs), display systems, communication components, and associated infrastructure necessary to support a fully integrated and modernized surveillance platform. The upgraded system will incorporate advanced capabilities, including artificial intelligence (AI)-enabled video analytics, to enhance monitoring, detection, and response capabilities across the campus. Work is to include demolition and new construction, including, but not limited to general construction, civil, architectural, electrical, low voltage, industrial hygiene, and certain other items. This project consists of furnishing all supervision, labor, materials, equipment, and transportation. It also consists of performing all work in strict accordance with the applicable specifications and drawings that form the parts thereof. This project has a set of drawings and specifications that have been created by an Architectural-Engineering firm. These drawings and specifications indicate the work to be performed at TN Valley Healthcare System VAMC. Integration with the existing infrastructure requires that this project includes a brand name specification for Avigilon systems and equipment. Contractors must provide documentation demonstrating their authorization to install, service, or work on Avigilon systems to be considered acceptable. Title: 626-22-103_Video Surveillance Security Number: 36C24926R0065 Set Aside: TBD Classification Code: Z1DA Maintenance of Hospitals and Infirmaries NAICS Code: 238210 Electrical Contractors and Other Wiring Installation Contractors Size Standard: $19 Million. Synopsis: Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. The Department of Veterans Affairs Network Contracting Office (NCO) 9 is conducting a market survey for qualified: Seeking for ALL available sources to determine all set aside options, capable of providing the required services outlined below for the TVHS Alvin C. York Campus VAMC, Murfreesboro, TN. Responses to this notice must be submitted via e-mail and received no later than May 1, 2026, at 10:00 AM Central Time. No telephone inquiries will be accepted or returned. Additional information about this project will be issued on the Federal Contract Opportunities website https://www.sam.gov once available. Period of Performance for all work is 270 calendar days. The estimated cost magnitude is between $1,000,000.00 and $5,000,000.00 Prospective SDVOSB firms are reminded that in accordance with Revolutionary Federal Acquisition Regulation Overhaul (RFO) 52.219-14(e)(3), the Contractor agrees it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded. Interested firms must be registered in https://sam.gov with NAICS code 238210 and qualified as a Service Disabled Veteran Owned small business under 238210 Commercial and Institutional Building Construction. Qualified service-disabled veteran owned small businesses are encouraged to respond and required to be registered in with the Small Business Administration (SBA) registry https://certifications.sba.gov/ on or before the response date. If interested in this opportunity, please provide Capability Statement via email. The Capability Statement is designed to inform the Department of Veteran Affairs of any prospective construction contractors' project execution capabilities. The submission is limited to 10 pages which shall include the following information: 1) Offeror's name, address, point of contact, phone number, e-mail address, and Unique Entity ID. 2) Offeror's interest in bidding on the solicitation when it is issued. 3) Offeror's capability to perform a contract of this magnitude and complexity and comparable work performed within the past 5 years - brief description of the project, customer name, timeliness of performance, customer satisfaction, and dollar value of the project - provide at least 1, but no more than 3 completed construction examples. 4) Offeror's CVE certification as a Veteran owned business. 5) Please provide Socio-economic status for NAICS code 236220 Commercial and Institutional Building Construction and provide percentage of self-performed labor your company can perform for this type of project. 6) Offeror's Joint Venture information if applicable - existing and potential. 7) Offeror's Bonding Capability in the form of a letter from Surety providing bonding level per contract and aggregate. No basis for claim against the Government shall arise as a result of a response to this sources sought or Government use of any information provided. The Government will not pay for information or comments provided and will not recognize any costs associated with submission of comments. There is no guarantee, expressed or implicit, that market research for this acquisition will result in a particular set-aside, or any other guarantee of award or acquisition strategy. Responses must be received by 10:00 AM Central on May 1, 2026, via e-mail to the Contracting Officer at Jeannette.Morphew@va.gov and Contract Specialist Lara.Hampton@va.gov PLEASE REFERENCE "SOURCES SOUGHT: 626-22-103 Video Surveillance Security Nashville IN THE SUBJECT LINE and cover sheet. Respondents will not be contacted regarding their submission or information gathered as a result of this Sources Sought notice. Interested firms shall be required to respond to additional announcements separately from this announcement without further notice from the Government when posted to the Contract Opportunities website at https://sam.gov. The Contract Opportunities website is the only official site to obtain these documents. 626A4-22-104 VIDEO SURVEILLANCE TVHS Alvin C. York CAMPUS Page 1 of 5 Page 1 of Page 6 of 6 Page 1 of 5 Page 1 of STATEMENT OF WORK GENERAL INFORMATION Title of Project: Project# 626A4-22-104 Video Surveillance York Scope of Work: The contractor shall furnish all labor, material, equipment and supervision necessary to accomplish the work for Project# 626A4-22-104 Video Surveillance York at the Tennessee Valley Healthcare System, VA Medical Center, 3400 Lebanon Road, Murfreesboro, TN 37129 in accordance with the specifications and drawings. Work includes demolition and new construction, including, but not limited to general construction, civil, architectural, electrical, low voltage, industrial hygiene, and certain other items. Statement Of Bid Item(S) BID ITEM I: Work includes general construction, alterations, improvements, necessary removal of existing structures and construction and certain other items. POP 365 Days BID ITEM II: All items included in BID ITEM I except the 5th floor work. POP 330 Days BID ITEM III: All items included in BID ITEM II except the 4th floor work. POP 315 Days BID ITEM IV: All items included in BID ITEM III except the 3rd floor work. POP 300 Days GENERAL REQUIREMENTS All work, including materials, shall have a one-year warranty, or as noted in project specifications. Elements of the project that require a warranty beyond one year: Technology products to be warrantied for 3 years. Medical Center normal working hours are Monday thru Friday from 6 a.m. to 2:30 p.m. On-site work time shall be managed to minimize the effect on the medical center. Portions of work that require shutdowns, noise, vibration or interruption of adjacent service operations will be performed from 5:00 a.m. to 7:00 a.m. and 5:00 p.m. to midnight. On weekends the work can be performed between 6:00 p.m. Friday to 9:00 p.m. Sunday. The contractor will be required to work nights and weekends to complete the work, in order to maintain the functionality of affected areas and to minimize disruptions to the Medical Centers operations. Before evening and weekend work begins, the project schedule shall be submitted by the contractor and approved by the VA COR one week before the work taking place. The contractor will coordinate all work in advance with VA COR. The contractor superintendent will always be on-site during the performance of the work associated with this contract. When using furnish , provide , install , or similar term is used regarding all labor, materials, and equipment to perform the job it shall mean a complete installation that is ready for use. No existing operational cameras can be removed until the replacement camera is operational and installation is signed off by COR/Fiscal Security. All old cameras/devices to be turned over to the COR/Fiscal Security Office. All of the following items are to be provided by contractor. New Cisco 9300 POE (CAT 6A color TBD by COR) switches are to be provided to connect to all existing and new cameras in various telecom rooms located throughout the facility. Each telecom room to be equipped with a new patch panel(s). A new power distribution unit (PDU) will be added to each telecom room as to power rack mounted equipment. New duplex receptacles will be added to power added to power the new equipment for the security monitoring equipment. The circuit will be fed from the panel located in the telecom room. New Avigilon rack NVR and associated equipment will be installed in a room that will be coordinated with VA to provide recording and monitoring. The NVR is to provide a minimum of 30 days of backup with the option of 60 days as determined by the VA. NVR will be connected to telecommunications rooms through new fiber cabling via spare multimode fiber connection. All new work in telecom rooms to be coordinated with COR/OIT. The contractor shall identify all employees that will be working under the awarded contract. The contractor personnel shall include employees, sub-contractors, suppliers, and delivery personnel entering the medical center. Those employees shall bring one photo ID and the second form of state /federally issued id to obtain a VA Contractor identification badge (REAL ID is required as one source of ID). A Passport or Social Security Card will suffice as the second form of ID. This badge must always be worn above the belt while on medical center property. The contractor s employees shall return all I.D. badges to designated personnel at the end of the period of performance of the contract. Lost badges will result in a surcharge. The contractor's safety manager is responsible for safety inspections of all contract operations and will be identified to the contractor. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract. Provide signage and barricades, as required, to maintain safety and protection of work around the project work site. Daily safety reports shall be provided to the COR daily. Additionally, on-site workers are screened daily at facility entrances prior to work. The contractor shall visit the job site to thoroughly familiarize themselves with all the details of this work and working conditions. The contractor shall also verify all dimensions in the field and shall advise the CO and COR of any discrepancy before performing any work. The contractor shall be responsible for the coordination and proper relation of his work to the building, structure, phasing, ensuring the safety of employees, and workmen. The contractor shall not allow smoking in any building or vehicle (located on VA property) and shall ensure employees do not smoke on VA property. This is a smoke free facility. Violation of VA directive will result in a Federal Fine. The contractor will take adequate precautions to protect all adjacent equipment, concrete pads, and walkways in the work area from spills, drips, runs, and damage from the use of power tools. The general contractor will be provided with two parking spaces (additional drivers of the general contractor will be issued a parking violation ticket). All others related to the project can utilize other paid parking lots/garages located off campus. The government isn t responsible for additional parking. Drivers should be particularly concerned with pedestrian traffic and yield to pedestrians. Seat Belt use is mandatory on all VA grounds. The Contractor shall always keep the work area area(s) free from the accumulation of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. This includes the area outside of the building. If materials are stored on-site they shall be organized and inside a conditioned storage space. A messy work area is dangerous; the COR has the authority to request that the site be cleaned in lieu of proceeding with work. The government is not providing storage space. Material in storage but not yet installed can not be invoiced to the project. Equipment (building service equipment and systems) shall be provided by nationally recognized manufacturers that produce and distribute equipment/ products across the United States for over 5 years. Manufacturers must have local vender representation. Materials for this project must be sourced from the USA, materials submitted from other countries will not be accepted. When fixture/devices are being removed, remove all appurtenances related or connected to the items being removed or demolished. Utilities shall be removed back to the source or active main/branch. Do not leave any abandoned utilities/lines or dead-end lines. Final verification required by COR before covering up connection. The type of controls throughout project work shall be consistent. Controls must be of the same manufacturer and type. Our building automation system is structured around Siemens and any new components shall be Bacnet compatible with existing systems and ongoing service contracts. (Alternate version) The type of controls throughout the project work shall be consistent. Contractor must utilize existing BAS infrastructure when tying in all controls. Due to space limitations, the contractor will only be provided with one location for staging (one small conex and one small dumpster). For equipment/material that is no longer needed and/or waste, the contractor is responsible for proper and daily removal. Staging area location will be determined by the COR. No material is to be stored outside. If material is found to be stored outside of a conditioned location the COR has the right to request that the material be replaced with new material. There is only one final project inspection, and it will take place at the end of the project, The contractor shall request a final inspection two weeks after providing a certified inspection report(s) (in writing), and a copy of their completed and corrected QA inspection. At the time of the request there shall be no incomplete work. There are additional inspections required while the work progresses but only one final inspection. All penetrations through ceilings, floors, pipe chases, fire walls, and smoke barriers, and ceiling tiles etc are required to be appropriately sealed by a certified fire stop installer (credentials to be provided to the COR) to maintain NFTA 101 and Joint Commission compliance. Penetrations need to be sealed at the end of the work day and/or before leaving the area of work. For continuity with existing firestop systems; Hilti brand products should be utilized. Burn permits are required at this facility on a daily basis. Neglecting to use the form may result in the removal of violators from the campus. Safety is no accident; OSHA standards are to be met at this facility. Periodic safety reviews are made of the site multiply times each week. Violations may result in the removal of violators from the campus and repeat violations may result in additional enforcement from FED OSHA. See specifications for additional requirements. Encloser (1) Hot Work Permit Encloser (2) Fire Wall/Smoke Barrier Penetration Permit (End of Statement of Work)Combined Synopsis/Solicitation Notice This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with Revolutionary Federal Acquisition Regulation Overhaul (RFO) Part 12 Acquisition of Commercial Products and Commercial Services and RFO Part 36 Construction and Architect-Engineer Contracts with additional information included in this notice. This announcement constitutes the written solicitation document; quotes are being requested at this time. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through RFO. This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under the authority of 38 U.S.C §8127(d). Only those SDVOSB s listed and viewable in the SBA database located at https://veterans.certify.sba.gov/. The database will be checked at the time of offer submission as well as prior to award. All offers must also have an active listing in the System for Award Management (SAM) database https://sam.gov/. The awarded contractor must also submit evidence of enrollment with VETS4212. In addition to the requirements as set forth in the combined synopsis/solicitation notice (to be issued), the proposed contractor must also be determined responsible in accordance with RFO Part 9 Contractors Qualifications. The Contracting Officer (CO) will determine responsibility prior to any award being made. The associated North American Industrial Classification System (NAICS) code for this procurement is 238210 Electrical Contractors and Other wiring Installation Contractors. The small business size standard is $45M. Product/Service Code: Z1DA Maintenance of Hospitals and Infirmaries The TN Valley Healthcare System (TVHS) Alvin C. York Campus, 3400 Lebanon Pike, Murfreesboro, TN 37129 has a requirement to Project Number 626A4-22-104 Video Security Surveillance. Contractor to provide a more reliable, compliant, and modernized video surveillance system. The estimated range of construction is Between $2,000,000 and $5,000,000 Wage Determination Davidson County Building DBA TN20260187 01-02-2026 is applicable. Wage Determination Davidson County SCA 2015-4647 REV31 05-13-2026 is applicable Questions related to this requirement will only be addressed in writing by way of email to the Contract Specialist (CS) at lara.hamtpon@va.gov and Contracting Officer (CO) at jeannette.morphew@va.gov. The Project Number, Project Name and Solicitation Number must be included in the subject line of all questions related to this requirement. IMPORTANT SUBMISSION INFORMATION SOLICITATION MATERIALS: All solicitation materials consisting of drawings, specifications, contract forms, amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. Enter 36C24926R0044 into the search box to access the solicitation materials. This is the only official location where these documents can be obtained and where updates are posted. No hard copy solicitation materials are available. SOLICITATION SUBMISSION: The following documents must be included in the solicitation submission in the formats as stated: One (1) electronic copy of an original, fully completed and signed and dated Standard Form (SF)1442 Offer page, acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF1442 Offer page; prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section (Revolutionary Federal Acquisition Regulation (RFO) Overhaul 52.209-5 and 52.209-7); and fully completed Contractor Experience Modification Rate (EMR) Certification documents. One (1) electronic copy of an original, completed and signed, SF24 Bid Bond or other allowable Bid Security. Document shall be emailed to the CS Lara Hampton at lara.hampton@va.gov and CO Jeannette L. Morphew at jeannette.morphew@va,gov responsible for solicitation in accordance with RFO 28.101 and RFO 28.102. Any missing elements of the bid bond submission could render the offeror ineligible and their offer will not be considered. Offerors are responsible for insuring and verifying their offer and all required solicitation documents are received at the office and point of contact designated in block 8 of the SF1442 and by the date and time specified in block 13a of the SF1442 (subject to amendment). FEDERAL HOLIDAYS: Federal Law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year s Day, Martin Luther King, Jr. Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday --the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Contractor employees shall not be considered government employees for any purpose under this contract. Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the CO. DATABASE REGISTRATION INFORMATION SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The SAM website located at https://sam.gov/ is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require contractors wishing to do business with the Government and bid on work shall have an active registration in SAM at both time of offer and time of award. If the Offeror does not have an active registration in the SAM database at the time of offer submission and is the apparently successful low offeror, the CO shall deem the offeror s proposal non-responsive to the solicitation requirements and proceed to award to the next lowest offer. Offerors must submit proof of current (as of time of offer) SAM registries with their offer and that any offeror that fails to do so will be rendered technically unacceptable/non-responsive outright and will not be considered for award. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the EPLS located at https://sam.gov/ for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. SMALL BUSINESS ADMINISTRATION (SBA) DYNAMIC SMALL BUSINESS SEARCH: (DSBS) REGISTRATION: The SBA DSBS website located at https://www.sba.gov/ is the Official U.S. Government system. VAAR 819.7001(a) requires contractors wishing to do business with the Government and bid on work shall have an active registration in SBA DSBS at both time of offer and time of award. If the Offeror does not have an active registration in the SBA DSBS database at the time of offer submission and are the apparently successful low offeror, the CO shall deem the offeror s proposal non-responsive to the solicitation requirements and proceed to award to the next lowest offer. Offerors must submit proof of current (as of time of offer) SBA DSBS registries with their offer and that any offeror that fails to do so will be rendered technically unacceptable/non-responsive outright and will not be considered for award. Joint Ventures (JVs) submitting an offer must submit SBA DSBS and/or SBA certification of some type with their offer and those that fail to do so shall be rendered technically unacceptable and shall not be eligible for award. VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $100,000 or more in any fiscal year. COs are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See RFO clause 52.222-37, Employment Reports on Veterans under the General Conditions. BONDING INFORMATION BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in RFO 28.101-4. Bid Bonds must be provided using SF24 (see RFO 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with wet ink signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the CO (see RFO 28.203) and be accompanied by SF28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in RFO 28.203-2. PERFORMANCE AND PAYMENT BONDS: Pursuant to 40 U.S.C Chapter 31 and in accordance with Contract Clause 52.228-15, and RFO 28.102-1(a), requires Performance Bond (SF25) and Payment Bond (SF25A) for any construction contract exceeding $150,000. Performance and Payment bonds are due no later than ten (10) calendar days after notification of award. Bonds must be provided with original wet ink signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted. MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 U.S.C. 930 Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property. PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the COR. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 calendar days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (RFO 52.222-54). PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION: All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three (3) years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations. All Bidders/Offerors shall submit information regarding their current EMR. This information shall be obtained from the Bidders/Offeror s insurance carrier and be furnished on the insurance carrier s letterhead. If a Bidder/Offeror s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker s compensation insurance rating bureau. If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract. All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the COR will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER (PM): Any reference contained within contract specifications and/or drawings to the VA Engineer , Resident Engineer , Senior Resident Engineer , PM , or their abbreviations are to be replaced with COR . PAYMENT FOR MATERIALS STORED OFF-SITE: The COR and the contractor / PM (whoever will oversee submitting the invoice) shall meet and discuss the items listed on a draft copy of the invoice prior to submission to OB10. All items will be approved prior to submission. It is the CO s discretion to pay for any stored materials. This should be discussed prior to submission of the first invoice. Contract financing is not part of this contract. SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by RFO 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only the selected contractor is responsible to provide all submittals required by the contract. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS): As prescribed in RFO Part 42.11, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $900,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The RFO requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information. Each contractor whose contract award is estimated to exceed $900,000 is required to register with CPARS database at the following web address: https://www.cpars.gov/cparsweb/home. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than 30 calendar days after contract award and must be kept current should there be any change to the contractor's registered representative. For contracts with a period of one (1) year or less, the CO will perform a single evaluation when the contract is complete. For contracts exceeding one (1) year, the CO will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have 30 calendar days to submit any comments and re-assign the report to the VA CO. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA CO within those 30 calendar days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond. END OF SUBMISSION INFORMATION DOCUMENT EVALUATION FACTORS This section describes the evaluation process, proposal preparation, the significant factors and sub-factors and criteria to be used in the evaluation process. This procurement action is a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with RFO 15.103-2. Proposals will be evaluated for acceptability but not ranked using the non-price factors/sub-factors. To be considered for award, an offeror must have an acceptable rating in every non-price factor/sub-factor under consideration. The Government intends to award a single contract to a qualified Service-Disabled Veteran Owned Small Business (SDVOSB) determined responsible in accordance with the Revolutionary Federal Acquisition Regulation (RFO) Overhaul, whose proposal conforms to all the requirements in this solicitation and is further determined to meet or exceed the standards of acceptability at the lowest offered price. The Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offeror s initial proposal should contain the Offeror s best terms from both a technical and cost standpoint. The evaluation of offers submitted in response to this Request for Quote (RFQ) solicitation will be conducted utilizing the LPTA selection process. Utilization of this source selection process may result in not all offers being evaluated. The CO upon receipt of offers, will determine eligibility and compliance with the solicitation requirements. The Vendor Information Pages (SBA DSBS registry) will be checked to ensure that any offeror submitting a proposal to perform the work is both listed and verified. All proposals received will also be checked for active registration in the System for Award Management (SAM). Thereafter, the CO will review all proposals to ensure that the minimum proposal submission requirements have been met. Once these requirements have been met, the CO will select and submit for review to the Technical Evaluation Board (TEB) the technical proposal of the lowest priced offeror for consideration. Initially, TEB will not receive any pricing information, only the technical portion of the offeror s proposal. The Government will evaluate the three (3) lowest priced proposals for technical acceptability. If two or more of the lowest priced proposals are found to be unacceptable, the next lowest priced proposals will be evaluated, and so on. Award will be made to the lowest technically acceptable evaluated price conditional upon completion of contractor responsibility determination and determination price to be fair and reasonable. No additional proposals will be evaluated once two or more are found to be technically acceptable. Therefore, all proposals may not be evaluated. Price Analysis will be IAW RFO 15.404-1. If price analysis cannot determine fair and reasonableness, the Government reserves the right to complete further cost analysis IAW RFO 15.404(a)(2). Offerors shall submit the information described below for Factors 1, 2, and 3 in the same order as they appear in this solicitation document. All information must be complete, accurate, and organized in the order presented. Failure to submit the required information may result in a rating of Unacceptable and elimination from further consideration. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Proposals are to be submitted via email to CS, Lara Hampton lara.hampton@va.gov and CO Jeannette Morphew Jeannette.Morphew@va.gov. Offerors shall submit one (1) electronic copy of complete proposal (a. Technical & b. Price) to the address shown below as well as a complete proposal emailed to the email address shown below. Technical and Price sections of an Offeror s proposal will be evaluated independently. Offeror shall separately submit each section as a separate attachment. All pages containing text shall be consecutively numbered, type-written on 8-1/2x11 inch paper with margins of at least one (1) inch and created using a Times New Roman 12-point font. The submitted package should contain two (2) sections, separately: a.) Technical Proposal b.) Price Proposal. Each section must therefore be labeled with the following: Construction Company Name Physical Address of the Company Telephone Number Email address VA Project Number (Project 626A4-22-104) VA Project Name (Video Surveillance Security TVHS Alvin C. York Campus) Solicitation number (36C24926R0064) The Technical Evaluation Board (TEB) shall evaluate the offeror s proposal against all non-price factors/sub-factors using ACCEPTABLE or UNACCEPTABLE ratings based upon the definition in the chart below. Technical Acceptable / Unacceptable Evaluation Ratings Rating Description ACCEPTABLE Based on the Offeror s proposal, the Information provided clearly meets the minimum standards of the solicitation. UNACCEPTABLE Based on the Offeror s proposal, the Information provided does not meet the minimum standards of the solicitation. All submissions must clearly identify which requirement each project or individual fulfills. Excessive or vague information may be disregarded. The Government will not seek clarifications for missing, incomplete, or unclear submissions. Offerors must meet all requirements of Factors 1 3 to be rated Technically Acceptable. The following evaluation factors and sub-factors will apply to this procurement: FACTOR 1 Relevant Construction Experience: NOTE: Failure to provide proof for any of the below Requirements 1-5 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner. Standard of proof: To substantiate the requirements for this factor, the Offeror shall submit documentation identifying the project, including the project title, location, description of the work performed, contract number (if applicable), period of performance, and contract value. Documentation may include but not limited to copy of contract award, task order, CPARS report, drawings, specifications, and/or statement of work or other verifiable project documentation for the government to determine the acceptable or unacceptable basis. Please highlight applicable area. Requirement 1: The Offeror shall demonstrate successful completion of at least one (1) Information Technology (IT) project within the past ten (10) years at a healthcare facility that included backbone installation or comparable infrastructure integration work. Acceptable ___ Unacceptable ___ Requirement 2: The Offeror shall demonstrate successful completion of at least one (1) project with a total contract value of $500,000 or more. Acceptable ___ Unacceptable ___ Requirement 3: The Offeror shall provide evidence of at least one (1) successfully completed project performed at a Government facility that required coordination with the Office of Information and Technology (OIT) and included infrastructure installation spanning multiple buildings. Acceptable ___ Unacceptable ___ Requirement 4: The Offeror shall provide a memorandum or other formal documentation demonstrating coordinated effort, collaborative communication, and authorization with the system service provider, Johnson Controls. Acceptable ___ Unacceptable ___ Requirement 5: The Offeror shall provide a letter or other verifiable proof demonstrating that they are included on the authorized distributor list for Avigilon products. Acceptable ___ Unacceptable ___ FACTOR 2 Key Personnel Experience: The offeror must provide documentation showing that the Project Manager and/or Site Superintendent assigned to this project meet the requirements below. NOTE: Failure to provide proof for any of the below Requirements 1-3 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner. Standard of proof: To substantiate this requirement, the Offeror shall submit documentation such as a resume demonstrating the individual s role and responsibilities on the identified project to include key details such as project name, facility, location, and dollar amount. Please highlight applicable area. Requirement 1: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising a VA infrastructure project. Acceptable ___ Unacceptable ___ Requirement 2: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising an infrastructure project with a total contract value of $1,000,000 or more. Acceptable ___ Unacceptable ___ Requirement 3: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising a project requiring coordination with VA Office of Information and Technology (OIT) to modify equipment. Acceptable ___ Unacceptable ___ FACTOR 3 - Past Performance: The government reserves the right to use CPARS and/or other techniques to validate contractor past performance and to assist with contractor responsibility determination. NOTE: Failure to provide proof for any of the below Requirements 1-2 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner. Standard of proof: Acceptable evidence of past performance must verify through submitted PPQs or CPARS that the offeror received an overall rating of Satisfactory or higher on all graded areas on at least two (2) relevant contracts. Please highlight applicable area. Requirement 1: PPQ s and/or CPARS received with satisfactory or better rating in all evaluated areas. Acceptable ___ Unacceptable ___ Requirement 2: PPQ s and/or CPARS received with satisfactory or better rating in all evaluated areas. Acceptable ___ Unacceptable ___ NOTE: The past performance evaluation results is an assessment of the Offeror s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the Offeror s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. The government may also obtain past performance information through the Past Performance Information Retrieval System (PPIRS) other sources known to the Government. RELEVANT: The Government will perform an independent determination of data relevancy, provided or obtained. The main assessment of relevancy shall focus on capability. Capability assesses whether the work being performed in the reference is like the work in the requirement RECENT: Recent past performance shall be defined as successful performance under contracts similar in scope to the subject requirement completed within the last five (3) years through proposal due date END OF EVALUATION FACTORS DOCUMENT ATTACHMENTS Atch 1 WD DBA-TN20260187 BUILDING MOD-0 01.02.2026 - MUR Atch 2 WD SCA 2015-4647 REV31 _05.13.2026 Rutherford-Davidson Atch 3 Past Performance Questionnaire (York) Atch 4 UEI _ TAX ID Atch 5 RFI Form Atch 6 Calc. of Self Performed Work Atch 7 Contractor EMR Certification Form Atch 8 General Conditions Breakout Atch 9 Price Breakout Schedule Atch 10 22-215Y BD Specs Atch 11 22-215Y BD Dwgs _Part1 Atch 12 22-215Y BD Dwgs _Part2 Atch 13 22-215Y BD Dwgs _Part3 Atch 14 22-215Y BD Dwgs _Part4 Atch 15 22-215Y BD Dwgs _Part5 Atch 16 22-215Y BD Dwgs _Part6 Atch 17 22-215Y BD Dwgs _Part7 Atch 18 22-215Y BD Dwgs _Part8 Atch 19 HotWorkPermit Atch 20 Fire-Smoke Barrier Permit Atch 21 JA Avigilon Atch 22 JA JCI Atch 23 SF1442_36C24926R0064_2 ~END OF COMBINED SOLICITATION~
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