Place of performanceSalt Lake City VA Health Care System George E. Wahlen VA Medical Center 500 Foothill Dr., Salt Lake City, UT, 84148, United States
Opportunity summary
Source-cited
This is Amendment 003 to Solicitation #36C25926Q0756 for VA Employee Uniforms, addressing follow-up questions from previous amendments. The amendment clarifies quantity discrepancies and requests confirmation on the controlling time zone for submission. [1]
Key points
The solicitation is a Small Business Set Aside - Total. [1]
The place of performance is in Salt Lake City, UT. [1]
Watch items
Offerors must submit by 12pm in Mountain Time on September 9th, 2026. [1]
The amendment addresses quantity and time zone questions. [1]
Sources
Official SAM.gov noticeAmendment 003 to Solicitation #36C25926Q0756 (VA Employee Uniforms) This amendment s purpose is to list and answer additional questions as follow up to Q&A from the previous amendments in the solicitation.
Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.
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Source-backed opportunity brief
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Amendment 003 to Solicitation #36C25926Q0756 (VA Employee Uniforms) This amendment s purpose is to list and answer additional questions as follow up to Q&A from the previous amendments in the solicitation.
Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.
Notice information
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Amendment 003 to Solicitation #36C25926Q0756 (VA Employee Uniforms) This amendment s purpose is to list and answer additional questions as follow up to Q&A from the previous amendments in the solicitation. Questions and Answers: CLIN 0021 lists total quantity 112, but its size breakdown adds to 119. 119 is correct - Spreadsheet will be updated to 119 (XS:7, S:14, M:21, L:28, XL:21, 2XL:14, 3XL:7, 4XL:7) The SAM notice shows noon Mountain Daylight Time on September 9, while the narrative states Mountain Standard Time. Please confirm the controlling time zone. We are planning against the earlier noon MDT time unless instructed otherwise. Since Daylight Savings is active, we would be in MDT until November 1st when we all transition to (M)ST. Offerors should make every effort to provide me with their complete by 12pm in Mountain Time on September 9th, 2026.
What changed
Sep 1, 2026 · 1 field changed
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Sep 1, 2026 · 3 fields changed
Title8415--VA Staff Uniform Clothing with Embroidered Logo Salt Lake City, UT8415--VA Staff Uniform Clothing with Embroidered LogoDescriptionAmendment 002 to Solicitation #36C25926Q0756 (VA Employee Uniforms) This amendment s purpose is to list and answer the additional questions submitted by the questions deadline as specified in the solicitation. Questions and Answers: For CLIN 0007, the line-item spreadsheet specifies sizes S 4XL, while the Salient Characteristics specify S 3XL. Please confirm the required size range. The sizes should be S-4XL For CLIN 0015, the line-item schedule includes twelve tactical pants in waist size 50, while the Salient Characteristics indicate availability through size 48. Please confirm whether size 50 is required. Salient Characteristics updated to Available in 30 50 For CLINs 0011 0014, is the chest pocket a mandatory salient characteristic, or would an otherwise compliant snag-resistant dry-mesh/mini-pique polo with breathable side panels and no chest pocket be considered acceptable? Chest pockets are not mandatory For CLINs 0017 0019, will equivalent industrial cargo pants be accepted if the specified construction is not commercially available through waist size 60? For CLIN 0017, would a comparable medium or light green shade be acceptable if Moss Green is unavailable in a compliant garment? Yes, comparable medium or light green shade will be acceptable if Moss Green is unavailable Embroidery Method: The solicitation specifies that the applicable garments are to include an embroidered logo. Given the size and stitch density of the specified logo, we have concerns that direct machine embroidery on certain of the lighter-weight garments could result in excessive needle perforation and potentially compromise the integrity of the fabric. Would a heat-applied embroidered patch, securely applied to the garment, be considered an acceptable method of satisfying the embroidery requirement? If so, are there any specific requirements regarding the patch construction, attachment method, or appearance that must be met? A heat-applied embroidered patch can be used. The construction of the patch and attachment method isn t a certain requirement, but it must be the approved VA Logo. Please clarify the embroidery requirements, including finished logo dimensions, placement, thread colors, approximate stitch count, whether production-ready embroidery files will be provided, and the meaning of Both and E.V.S. script (two) in the line-item schedule. Both in the spreadsheet means that both the VA logo and the E.V.S. script need to be included on the item. Salient characteristics updated to say both as well for consistency. The dimensions for both the VA logo and the EVS script were previously provided in the line items spreadsheet and the salient characteristics. From page 14: Thread colors should be matches as closely as possible to the VA logo image provided on page 14 of the document: https://vaww.va.gov/6102/graphicstandards/VA_508_GraphicStandardsGuide_013113.pdf **The offeror will need to provide a mock up/draft of their proposed logo and/or EVS script to be reviewed and approved by the station team prior to proceeding with embroidery. Stitch count is double stitch. The only file available is on page 14 of the document: https://vaww.va.gov/6102/graphicstandards/VA_508_GraphicStandardsGuide_013113.pdf The font for the VA logo should be matched to the image provided as closely as possible. The standard font listed for U.S. logos is traditional, custom-engraved Roman serif lettering. I was reaching out to see if you can provide us with a vector file (or other high quality) file of the logo for the apparel needed. We need to confirm the stitch count for the embroidery to quote accurately. The stitch count is double stitching. A vector file is not available although a detailed logo image is available on page 14 of the document: https://vaww.va.gov/6102/graphicstandards/VA_508_GraphicStandardsGuide_013113.pdf Can you please verify the font to be used for the logo as well as the E.V.S. The font for the E.V.S. script should be Aptos (Body) or a font very closely resembling this font. The sizing of this script has been provided as well as placement and color **The offeror will need to provide a mock up/draft of their proposed logo and/or EVS script to be reviewed and approved by the station team prior to proceeding with embroidery.Amendment 003 to Solicitation #36C25926Q0756 (VA Employee Uniforms) This amendment s purpose is to list and answer additional questions as follow up to Q&A from the previous amendments in the solicitation. Questions and Answers: CLIN 0021 lists total quantity 112, but its size breakdown adds to 119. 119 is correct - Spreadsheet will be updated to 119 (XS:7, S:14, M:21, L:28, XL:21, 2XL:14, 3XL:7, 4XL:7) The SAM notice shows noon Mountain Daylight Time on September 9, while the narrative states Mountain Standard Time. Please confirm the controlling time zone. We are planning against the earlier noon MDT time unless instructed otherwise. Since Daylight Savings is active, we would be in MDT until November 1st when we all transition to (M)ST. Offerors should make every effort to provide me with their complete by 12pm in Mountain Time on September 9th, 2026.Documents7Removed
Aug 28, 2026 · 2 fields changed
DescriptionAmendment 001 to Solicitation #36C25926Q0756 (VA Employee Uniforms) This amendment s purpose is to list and answer the questions submitted by the questions deadline as specified in the solicitation. **In the interest of getting information out to vendors as quickly as possible, the following information has been provided. However, several questions are still pending a full response from the Government team. A follow up amendment will be posted on SAM.gov once that information is available. Those pending questions are included at the end for full transparency. Questions and Answers: When do the items need to be delivered? We did not specify a delivery date since we understand different offerors may have different obstacles that will impact when they are able to deliver the items. Offerors are encouraged to provide the most accurate estimate of delivery/lead times based on the communication with the manufacturers they would work with. This is one of the evaluation factors that all offerors will be compared against. Can the items be delivered in phases? Or does it need to be one full delivery? The intent is to receive all items at the same time. However, scheduling/timelines may be discussed during the post-award meeting with the final selected offeror. Overall, offerors should plan to provide all items within a reasonable window of time if all items cannot be provided on the same day. Delays between multiple deliveries across several months should not occur. If that is not possible, the offeror should note in the delivery/lead time information what they anticipate happening and/or anticipated delays, etc. Is there a certain percentage of non-domestic products we can submit? Or must all products be manufactured within the U.S.? Vendors are encouraged to provide 100% U.S. products. Given the specifics of this solicitation Buy American Act (BAA) applies. Trade Agreement Act (TAA) is not applicable. However, foreign items may still be considered but limitations may impact the offeror selected. Offerors are STRONGLY encouraged to provide ALL U.S./domestic products. **See FAR 25.5 for more information on evaluating foreign offers supply contracts. VA Logo and Embroidery Artwork: The Salient Characteristics document references a "VA Logo and E.V.S. Script for Embroidery Work" section, but no logo artwork, file, or design specification was included in the attachments we received. Could you provide the official VA logo file(s) (vector/EPS or similar) and the exact E.V.S. script text/format required, along with any placement, size, or thread color specifications for the embroidery? The logo and EVS information and visual was provided at the bottom of the salient characteristics page as well as the line items spreadsheet. Please be sure to fully review each document for all relevant information. Fire-Retardant Certification Requirements: For Line Items #0009 and #0020 (fire-retardant shirts and work dungarees), the salient characteristics specify compliance with NFPA 70E (Arc Flash), CAT 2, minimum ATPV 8.6 cal/cm². Will the Government require submission of third-party test certification (e.g., UL, ASTM F1506) documentation with the quote, or is self-certification by the manufacturer/vendor sufficient at the time of quote? If certification is required, please confirm the acceptable form(s) of documentation. The self-certification by the manufacturer/vendor sufficient. Embroidery Placement and Logo Count: For polo shirts under Line Items #0011 and #0012, which are marked "Both" for Embroidered Logo/EVS, could you clarify whether this means two separate embroidered elements (VA logo plus E.V.S. script) are required on the same garment, and if so, the intended placement for each (e.g., left chest vs. right chest)? Yes, both the VA logo and EVS will need to be embroidered on those items listed as both . Per the information provided on the line items spreadsheet and the salient characteristics document, the VA logo should be placed on the upper left chest and the EVS on the upper right chest. Size Range Confirmation: Several line items list a size range (e.g., XS-4XL) alongside a specific per-size quantity breakdown. Please confirm that vendors must be able to fulfill the exact per-size quantities listed in the "Uniforms Line Items" spreadsheet, and that substitutions in the overall size range distribution (while maintaining the same total quantity) are not permitted without prior approval. Offerors must be able to fill the exact quantities of each size for each line item as these quantities are based on the station s needs for their existing VA staff. No changes to the quantities should be made. Buy American Certificate Partial Compliance: If our quoted line items include a mix of domestic and foreign-manufactured products, is partial compliance (i.e., some line items domestic, others foreign) acceptable under this all or nothing award structure, provided the Buy American Certificate is completed accurately for each line item? Offerors are able to participate in the solicitation with foreign items. However, the offeror must accurately list out the Country of Origin for each line item regardless of whether the item is foreign-made or domestic. It is strongly recommended that offerors provide ALL domestic/American-made items to comply with the Buy American Act but vendors will not be disqualified if they do offer some foreign items. Authorized Distributor Letter Format: Is there a required or preferred format/template for the Authorized Distributor Letter referenced in VAAR 852.212-71(c), or may we submit a standard letter from our manufacturer/distributor that addresses the required elements? Generally, authorized distributors of a manufacturer will just provide something from the manufacturer (usually on manufacturer letterhead) that states the offeror is authorized to distribute their products. There is no standard template, just the information is important in whatever variation the offeror and manufacturer deems appropriate to address this evaluation factor in accordance with what is stated in the solicitation. Manufacturer status / nonmanufacturer rule. Our firm performs the logo embroidery and decoration in-house and would furnish blank garments produced by U.S. apparel manufacturers. For this small-business set-aside under NAICS 315210, does the Government consider an offeror performing in-house embroidery/decoration to be the manufacturer of the end item, or does the nonmanufacturer rule (13 CFR 121.406) apply requiring the blank-garment manufacturers themselves to be small business concerns? Is any SBA class waiver in effect for any line items on this solicitation? Since we anticipate this requirement will be under SAT ($350K) and it s been set-aside for small businesses, the Limitations on Subcontracting and NMR should not apply. However, please keep in mind for specifying Country of Origin/manufacture the services completed on an item does not negate needing to provide the Country of Origin for where the actual item was manufactured. Although embroidery services will be needed for numerous items, offerors will be expected to provide the country in which the items are made. It is strongly encouraged to provide ALL U.S. made items but foreign items may still be considered. Brand-name-or-equal. The line items are described generically (e.g., "polo shirts," "tactical pants," "work dungarees"). Are specific brands, fabric certifications, or part numbers required, or may offerors propose "or-equal" domestic products that meet the stated salient characteristics (industrial-wash capable, fade-resistant, embroidered-logo capable, specified fabric blends)? No brands were specified so offerors will be expected to provide items that meet all salient characteristics for that line item. If the item complies with all salient characteristics, it should be considered technically acceptable. Robe specification (Line 0024). Please confirm: 48 each, white, "one size fits most," diamond-waffle weave with piping, industrial-wash capable, fade-resistant, accepting the embroidered VA logo is this correct and complete? Yes, this is correct Fire-retardant items (Lines 0009 and 0020). Please confirm the required FR standard/certification (e.g., NFPA 2112 / ASTM) the garments must meet. The garments should meet the following standards: UL Certification, NFPA 2112, NFPA 70E, and ASTM F1506. Submission format and samples. Please confirm the required submission package (completed SF-1449, reps & certifications FAR 52.212-3, pricing schedule, Buy American Certificate, Letter of Authorized Distributor) and whether pre-award samples are required, and by when. The evaluation factors section fully describes what must be included in the quote package in order to be complete. These factors are what each offeror will be evaluated on in order to determine if they are eligible for award and should be read closely to ensure compliance. Missing documents/information will result in the quote package being considered incomplete and ineligible for further consideration. Missing documents/info will not be accepted after the quotes deadline. No pre-award samples are required as there is insufficient time to send, receive, and evaluate those samples. Unit Count: The solicitation states the requirement totals 3,388 articles of clothing, but the quantities listed in the line item spreadsheet add up to 3,288. Which total is correct? If 3,388 is correct, which line items need to be updated? Correct, the total in the spreadsheet is accurate at 3,288. The 3,388 was a typo. Please reference the quantities provided in the spreadsheet. Freight: The solicitation states that freight should be added to the price of CLIN 0001 rather than listed as its own line item, but CLIN 0026 is listed as a separate "Delivery" line item. How should CLIN 0026 be priced given this instruction? The offeror may use their discretion and add the cost of freight to line item 0026 if most appropriate. Overall, freight alone should NOT be it s own line item. Logo Placement on Pants: Where should the embroidered logo be placed on the Tactical Pants (CLIN 0015/0016)? Placement is specified for chest-panel garments but not for these items. The logo will go on the right rear. Fabric for CLIN 0007: The Salient Characteristics document lists both "100% cotton" and "cotton/polyester blend" for the Oxford Short Sleeve Work Shirt. Which is correct? Cotton/polyester blend is correct; 88%Cotton 12%Nylon is preferred but not mandatory Samples: Are physical garment samples required with the quote, or only upon request after award? No pre-award samples are required as there is insufficient time to send, receive, and evaluate those samples. However, the station team may request samples after award of contract but this would be requested in the post-award meeting between the offeror awarded the contract and the station team. No samples should be sent to the station during the solicitation period. CLINs 0025 and 0026 Pricing: Both are listed with a unit of measure of "JB." Does this mean a single lump-sum price covering the full order for each, or should we interpret this differently? The Government is unable to anticipate exactly how many jobs the offeror will complete in order to complete the overall goal of embroidery of all required items. Therefore, the simplest method was to list 1 job . The offeror should list the total amount they anticipate for completing the overall embroidery services, etc. OEM Status: Refined Textile Industries arranges manufacturing through a contracted production partner rather than owning the facility directly. Does this qualify as OEM for the Volume V Authorized Distributor Letter requirement, or is that letter still required? The OEM would be the entity that manufactures the items. If some of the items are obtained through one manufacturer and then some other items through another manufacturer, the offeror is required to provide a letter from each manufacturer stating that the offeror is authorized to distribute/sell those items to the Government. If in doubt, I would recommend obtaining that letter as a precaution and providing it in your quote package since I am unable to accept additional documentation after the quote deadline passes. It is better to provide more information than less. Delivery Structure: Will all quantities be delivered at once upon completion, or will the VA issue phased delivery orders over the contract term? The intent is to receive all items at the same time. However, scheduling/timelines may be discussed during the post-award meeting with the final selected offeror. Overall, offerors should plan to provide all items within a reasonable window of time if all items cannot be provided on the same day. Delays between multiple deliveries across several months should not occur. If that is not possible, the offeror should note in the delivery/lead time information what they anticipate happening and/or anticipated delays, etc. Fire-Retardant Items (CLINs 0009 and 0020): CLINs 0009 (long-sleeve FR shirts) and 0020 (FR work dungarees) require fire-retardant workwear. Given that FAR 52.219-33 (Non-Manufacturer Rule) is incorporated in this solicitation, please confirm: (a) whether the government has verified that a class waiver exists for fire-retardant clothing under PSC 8415 / NAICS 315210; or (b) whether offerors are expected to source FR items exclusively from small business manufacturers. No NMR waiver exists for 315210. Also, this requirement is anticipated to be below the SAT ($350K) and is set-aside for small business. As a result, this requirement is not limited by NMR or LOS. Authorized Distributor Letter (VAAR 852.212-71(c)): If an offeror is sourcing all 26 line items through a single authorized uniform distributor that holds manufacturer authorization agreements, is a single consolidated authorization letter from that distributor sufficient or are individual manufacturer-specific letters required for each brand quoted? A letter from each manufacturer should be provided. However, if the offeror wants to combine them into one PDF, that may be sufficient. Overall, we need documentation from each manufacturer stating the offeror is authorized to provide their items to the Government. CLIN 0025 Embroidery Pricing: Should CLIN 0025 (Embroidery Services 1 JB) represent the total embroidery cost for all garments requiring logos and/or EVS embroidery across all CLINs? Or should embroidery costs be embedded within each individual garment unit price? Yes. The overall costs of embroidery should be in line item 0025 although we understand that a number of mini jobs will be completed in order to complete the overall service for all items needing embroidery. Delivery Lead Time Expectation: Is there a maximum acceptable delivery lead time specified for this order? The solicitation requests that offerors state their lead time but does not appear to state a government-required delivery date. Please advise if a specific delivery window is required after contract award. Each offeror will be evaluated by the evaluation factors listed. Shorter delivery/lead times would generally be considered more beneficial to the Government although we have not specified an exact need by date since we understand there are a number variables that may limit different vendors and their capabilities. Timelines and expectations will be fully discussed with the awarded vendor after the contract has been awarded. Offerors are strongly encouraged to provide the most accurate delivery/lead time information possible so that the Government may make an informed decision between all offerors. Does the spreadsheet want us to put pricing for embroidery and the shirts together when it says "Logo Only" and "Both" ? The spreadsheet should have the cost of the item/shirt/pants in it s respective line and then all costs for the embroidery services under line item 0025. They should not be bundled together if possible. However, if it is too difficult to separate out the cost of embroidery from the cost of the item, then offerors may include the cost of each item in with the line item for the actual item and leave line item #0025 at $0.00 but they do need to acknowledge that they will be providing those services. Partial quote for just the items without the embroidery is NOT acceptable. Do you accept different colors and weaves for the women's robes Line item 0024? Yes, different colors are ok if they are neutral color. Our manufacturers don't require permission as they're all "open-line" brands. Do we still have to get a verifying letter? Yes. A letter or copy of an email from the manufacturer should be provided. Authorized Distributor Letter: The RFQ requires a letter from the OEM under VAAR 852.212-71(c). Because the 26 line items span diverse categories (including fire-retardant shirts and dungarees) that few single manufacturers cover completely, we will be quoting products from multiple sources. Will the Government accept individual authorization letters from each manufacturer represented, rather than a single letter? An authorization letter must be provided from each manufacturer whose items are included in the quote. All-or-Nothing Award: Given that the award will be made on an all-or-nothing basis, may an offeror satisfy the technical requirements by quoting "equal" products from different manufacturers across the line items, provided each meets the salient characteristics? Items will be considered if they meet all salient characteristics. No brand names were provided so all items that meet the salient characteristics are considered equal to another. Embroidery and Service Contract Labor Standards: FAR 52.222-41 is incorporated. Does a wage determination apply to line item 0025 (Embroidery Services)? If so, could the applicable wage determination be provided? A wage determination is not required for this solicitation. The service would be for a completed product to be delivered to the Government. Delivery: Line item 0026 covers delivery as a job lot, but the instructions also state that freight should be included in the price of CLIN 0001 and not shown as a separate line item. Could you please clarify how offerors should structure freight pricing given these two instructions? Freight can be incorporated into each line item or may be included in the delivery line item. Overall, offerors should not add a new line item for just freight . They may use their discretion on how best to incorporate any freight costs as appropriate. Sizing: Does the attached Uniform Line Items spreadsheet contain the complete size breakdown for every line item, or will the final size distribution be provided after the award is made? Although it is possible there might be some minor changes after award of contract, offerors should build their quotes based on the quantities and sizes provided in the solicitation. We do not anticipate any significant changes to what has been provided. Line item #0004 (long sleeve UV shirts) has a salient characteristic that it must have enhanced visibility shirt color although the preferred color is light blue. Please clarify. The station team has agreed the enhanced visibility shirt color can be removed from the characteristics and the color should be updated to LIGHT GRAY instead of light blue. Regarding embroidery, does the embroidery charge need to be listed separately, or can we include the decoration cost within the price of each apparel item? The offeror may add the cost of embroidery to each apparel item if this is the easiest method. This would mean the embroidery services line item would be $0.00. Thus, the offeror should ensure they are very clear in their proposal that embroidery will be provided. Otherwise, it may be difficult during evaluations to know if the offeror is only intending to provide the apparel without the embroidery. I also wanted to confirm whether there are any specific or preferred name brands required for the apparel, or if comparable products that meet the specifications are acceptable. No brands have been indicated in order to allow as much fair competition as possible. Could you elaborate a little more on what you are looking for with the kitchen shirts and overalls? Any additional details regarding the preferred style, material, fit, or other specifications would be very helpful in making sure we quote the appropriate products. The salient characteristics provided in the Salient Characteristics_ document were generated for each line item group. If there is something in particular that is unclear, please specify what information is needed. The solicitation states a total of 3,388 garments; however, the quantities listed for CLINs 0001 0024 appear to total 3,288 garments. Please confirm the correct total quantity and advise whether any individual CLIN quantity should be increased by 100 units. 3,288 is correct. The spreadsheet should be referenced for the quotes. For CLIN 0016, the stated size range is 30 50, but the detailed quantity schedule ends at size 48. Please confirm whether any size-50 trousers are required. Only up to 48 required since the quantities only go up to 48 . Spreadsheet shall be updated. For an authorized reseller offering products manufactured by multiple OEMs, does Volume V require an OEM authorization letter or equivalent documentation from each manufacturer represented in the quotation? Yes. There must be a letter from each manufacturer Please confirm whether FAR 52.219-33, Nonmanufacturer Rule, applies to this acquisition. This is under SAT ($350K) and set-aside to general small businesses. Therefore, we do not require offerors to provide items from only small business manufacturers. The pricing schedule contains CLIN 0026 for Delivery; however, the solicitation directs freight to be included in CLIN 0001 rather than priced as a separate line item. Please advise what offerors should enter for CLIN 0026. Offerors may lump costs for freight into the delivery line item is this is most convenient. Overall, freight just shouldn t be it s own line item. Should embroidery costs be entered as a single total under CLIN 0025, or incorporated into the individual unit prices for each decorated garment? Embroidery costs may be incorporated into each line item if that is easiest for the offeror. You have many items with 2XL to 4XL quantities. Those sizes are typically $3-$4 more than S-XL. Your spreadsheet doesn t allow a breakdown by size. The spreadsheet does allow me to add line items, but I wanted to verify if that is ok prior to submitting our bid. Offerors are able to modify the line items table as they see fit as needed. If subline items are needed then there is no issue with that modification. We just ask that offerors follow the line items table as much as possible to make it easier to evaluate/compare quotes across the board as standardized as possible. Can one offeror submit more than one bid? One with made in the USA apparel and another with more cost-effective/popular brands, please verify if that is ok. Offerors are absolutely welcome to submit more than one quote package. Please just ensure that your email has just one quote and then send another with your other quote so that things don t get mixed up. Was this a previous contract and can you provide any details for that contract? No known previous contract. Station has had their uniforms for quite some time and these will be additional and replacements. What previous brands of apparel were used for previous contracts? Unknown. Is this a one time purchase or are purchases made throughout the year? Is there an average amount of apparel purchased for each order if multiple purchases are made? One-time purchase to be delivered in one period of time. What is the base period of performance, and how does the Option to Extend Services (FAR 52.217-8, up to 6 months) apply to what appears to be a one-time supply order rather than a recurring service? Period of performance to be determined for contract based upon information provided by offeror who is selected. FAR 52.217-8 is included in case an extension to the end period of performance needs to be executed during the project. Is there an existing list of foreign articles the Contracting Officer treats as domestic for Buy American Certificate purposes (referenced in paragraph (c) of clause 52.225-2)? No known apparel that is made by a foreign business may be treated as a domestic product for this requirement. Offerors are strongly encouraged to provide ALL domestic items if possible. Will any weight or credit be given to SDVOSB/VOSB status in the evaluation, even though this is a general small-business set-aside rather than an SDVOSB set-aside? SD/VOSBs do not receive extra credit during the evaluation phase. Depending on the circumstances, some considerations may be given based on guidance in FAR 25.106 but nothing can be guaranteed. The evaluations will heavily depend on all components of the quote packages. What is the projected date of the first order? The station would prefer to have these items ASAP but the actual period of performance will depend on the realistic capabilities of the awarded offeror. What is your preferred turnaround time? Unable to specify. Sooner is better but offeror must provide realistic estimated timelines in their quote packages as these will be compared across offers in addition to other evaluation factors. Are there any countries that are not approved for manufacture? Please review the Federal Acquisition Regulation (FAR) for information on countries for manufacture. All offerors are strongly encouraged to provide ALL domestic products if possible. Other foreign countries that are part of the World Trade Organization Government Procurement Agreement (WTO GPA) may be considered for this requirement but there are obstacles to awarding to an offeror with foreign items since BAA applies, not TAA for this requirement. What criteria is used to determine if a foreign made product is acceptable? Please review FAR 25.101 regarding composition of items The uniform line item spreadsheet has a row to list embroidery and delivery in rows 32-33? Can you describe the purpose of those rows? Are we too include the price of embroidery and delivery for each Line Item or do we enter in rows 32-33 You might be referring the number of spreadsheet. However, be sure to instead reference the line item # - embroidery and delivery services are line items # 0025 and 0026. Offerors may just their best judgement in either including the cost of embroidery and delivery into each apparel line item OR using line items 0025 and 0026 to combine the cost of each service. Overall, some offerors might find it easier to simply list the cost of the apparel and then provide the total cost to embroider in line item #0025, etc. Manufacturing Location / Country of Origin: We noticed that this solicitation specifically references the Buy American Act rather than the Trade Agreements Act. Would products manufactured in other foreign countries still be acceptable for this requirement, provided we properly disclose the country of origin on the Buy American Certificate? Are there any limitations or evaluation disadvantages we should be aware of for foreign-made products? Foreign items may still be considered for this requirement. However, preference may be given to offerors who provide quotes with ALL domestic items. Please note, FAR 25.106 gives more information on how domestic and foreign quotes are evaluated. If an offeror s quote with foreign items is selected, a major obstacle to award would be obtaining a Buy American non-availability waiver. The Contracting Officer for this solicitation would be required to generate a number of documents in which the Made in America Office is required to review and may or may not approve. This process can take a substantial amount of additional time before award if an award is possible. Again, in accordance with the Buy American Act, offerors are strongly encouraged to provide quotes with ALL domestic items but quotes with foreign items will not be disqualified simply on the premise that the items are foreign. Branding: Is there any required manufacturer or brand for the garments, or would we be permitted to supply the products under our own in-house brand, Vaughn Armor? Alternatively, would unbranded/generic garments be acceptable as long as they meet all required specifications and include the required VA embroidery? No brand is specified. All items will be considered as long as they meet all salient characteristics Product Specifications / Tech Packs: Will the VA be providing exact technical packages, construction drawings, or reference samples for the garments, or is compliance based solely on meeting or exceeding the salient characteristics provided with the solicitation? In other words, if our products meet all stated material, construction, performance, sizing, and testing requirements, would they be considered technically acceptable even if our internal patterns and construction methods differ? No technical packages or construction drawings since this requirement is not for a construction project. No samples will be accepted during the solicitation phase. However, the final selected offeror for award may be asked to send samples after receipt of award so that the station team may verify the material. Unless specific internal patterns and construction methods are specified in the salient characteristics and/or line items spreadsheet all items will be considered as long as they meet all salient characteristics. The following questions have been asked but are pending more information from the station team. Once this information is available, another amendment will be posted on SAM.gov with the information: For CLIN 0007, the line-item spreadsheet specifies sizes S 4XL, while the Salient Characteristics specify S 3XL. Please confirm the required size range. *Pending station team response* For CLIN 0015, the line-item schedule includes twelve tactical pants in waist size 50, while the Salient Characteristics indicate availability through size 48. Please confirm whether size 50 is required. *Pending station team response* For CLINs 0011 0014, is the chest pocket a mandatory salient characteristic, or would an otherwise compliant snag-resistant dry-mesh/mini-pique polo with breathable side panels and no chest pocket be considered acceptable? *Pending station team response* For CLINs 0017 0019, will equivalent industrial cargo pants be accepted if the specified construction is not commercially available through waist size 60? For CLIN 0017, would a comparable medium or light green shade be acceptable if Moss Green is unavailable in a compliant garment? *Pending station team response* Embroidery Method: The solicitation specifies that the applicable garments are to include an embroidered logo. Given the size and stitch density of the specified logo, we have concerns that direct machine embroidery on certain of the lighter-weight garments could result in excessive needle perforation and potentially compromise the integrity of the fabric. Would a heat-applied embroidered patch, securely applied to the garment, be considered an acceptable method of satisfying the embroidery requirement? If so, are there any specific requirements regarding the patch construction, attachment method, or appearance that must be met? *Pending station team response* Please clarify the embroidery requirements, including finished logo dimensions, placement, thread colors, approximate stitch count, whether production-ready embroidery files will be provided, and the meaning of Both and E.V.S. script (two) in the line-item schedule. *Pending station team response* I was reaching out to see if you can provide us with a vector file (or other high quality) file of the logo for the apparel needed. We need to confirm the stitch...Amendment 002 to Solicitation #36C25926Q0756 (VA Employee Uniforms) This amendment s purpose is to list and answer the additional questions submitted by the questions deadline as specified in the solicitation. Questions and Answers: For CLIN 0007, the line-item spreadsheet specifies sizes S 4XL, while the Salient Characteristics specify S 3XL. Please confirm the required size range. The sizes should be S-4XL For CLIN 0015, the line-item schedule includes twelve tactical pants in waist size 50, while the Salient Characteristics indicate availability through size 48. Please confirm whether size 50 is required. Salient Characteristics updated to Available in 30 50 For CLINs 0011 0014, is the chest pocket a mandatory salient characteristic, or would an otherwise compliant snag-resistant dry-mesh/mini-pique polo with breathable side panels and no chest pocket be considered acceptable? Chest pockets are not mandatory For CLINs 0017 0019, will equivalent industrial cargo pants be accepted if the specified construction is not commercially available through waist size 60? For CLIN 0017, would a comparable medium or light green shade be acceptable if Moss Green is unavailable in a compliant garment? Yes, comparable medium or light green shade will be acceptable if Moss Green is unavailable Embroidery Method: The solicitation specifies that the applicable garments are to include an embroidered logo. Given the size and stitch density of the specified logo, we have concerns that direct machine embroidery on certain of the lighter-weight garments could result in excessive needle perforation and potentially compromise the integrity of the fabric. Would a heat-applied embroidered patch, securely applied to the garment, be considered an acceptable method of satisfying the embroidery requirement? If so, are there any specific requirements regarding the patch construction, attachment method, or appearance that must be met? A heat-applied embroidered patch can be used. The construction of the patch and attachment method isn t a certain requirement, but it must be the approved VA Logo. Please clarify the embroidery requirements, including finished logo dimensions, placement, thread colors, approximate stitch count, whether production-ready embroidery files will be provided, and the meaning of Both and E.V.S. script (two) in the line-item schedule. Both in the spreadsheet means that both the VA logo and the E.V.S. script need to be included on the item. Salient characteristics updated to say both as well for consistency. The dimensions for both the VA logo and the EVS script were previously provided in the line items spreadsheet and the salient characteristics. From page 14: Thread colors should be matches as closely as possible to the VA logo image provided on page 14 of the document: https://vaww.va.gov/6102/graphicstandards/VA_508_GraphicStandardsGuide_013113.pdf **The offeror will need to provide a mock up/draft of their proposed logo and/or EVS script to be reviewed and approved by the station team prior to proceeding with embroidery. Stitch count is double stitch. The only file available is on page 14 of the document: https://vaww.va.gov/6102/graphicstandards/VA_508_GraphicStandardsGuide_013113.pdf The font for the VA logo should be matched to the image provided as closely as possible. The standard font listed for U.S. logos is traditional, custom-engraved Roman serif lettering. I was reaching out to see if you can provide us with a vector file (or other high quality) file of the logo for the apparel needed. We need to confirm the stitch count for the embroidery to quote accurately. The stitch count is double stitching. A vector file is not available although a detailed logo image is available on page 14 of the document: https://vaww.va.gov/6102/graphicstandards/VA_508_GraphicStandardsGuide_013113.pdf Can you please verify the font to be used for the logo as well as the E.V.S. The font for the E.V.S. script should be Aptos (Body) or a font very closely resembling this font. The sizing of this script has been provided as well as placement and color **The offeror will need to provide a mock up/draft of their proposed logo and/or EVS script to be reviewed and approved by the station team prior to proceeding with embroidery.Documents47
Aug 27, 2026 · 2 fields changed
DescriptionRequest for Quote (RFQ) #: VA Staff Uniform Clothing with Embroidered Logo (36C25926Q0756) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 12:00pm MST, August 28th, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, September 9th, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0756. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 315210 with a business size standard of 750 employees. This solicitation is 100% set-aside for small business concerns. List of Line Items; **See attached spreadsheet Uniform Line Items for full list of clothing items, quantities, sizes, colors, and if logo is needed. Offerors may use the attached spreadsheet to build their quotes and provide the document as part of their quote package if preferred. 26 line items (#0001-0026) totaling 3,388 articles of clothing needed for this requirement Line Item Description Qty Unit of Measure Unit Price Total Price 0001 Short-sleeve t-shirts 91 EA $ $ 0002 Short-sleeve t-shirts 77 EA 0003 Short-sleeve t-shirts 49 EA 0004 Long-sleeve t-shirts (UV) 98 EA 0005 Long-sleeve t-shirts (regular) 120 EA 0006 Industrial; regular short-sleeve 190 EA 0007 Industrial; oxford short-sleeve 91 EA 0008 Industrial; oxford long-sleeve 45 EA 0009 Industrial; long-sleeve fire-retardant 98 EA 0010 Kitchen shirts 133 EA 0011 Polo shirts 805 EA 0012 Polo shirts 84 EA 0013 Polo shirts 154 EA 0014 Polo shirts 79 EA 0015 Tactical Pants 528 EA 0016 Tactical Pants 211 EA 0017 Work Dungarees; Industrial 120 EA 0018 Work Dungarees; Industrial 42 EA 0019 Work Dungarees; Industrial 42 EA 0020 Work Dungarees; Fire-retardant 35 EA 0021 Aprons 112 EA 0022 Bib/overalls; light weight 21 EA 0023 Bid/overalls; heavy duty 15 EA 0024 Robes 48 EA 0025 Embroidery Services 1 JB 0026 Delivery 1 JB Grand Total $ Description of Requirements for the items/Services to be acquired: *Buy American Vendors are STRONGLY encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. The Buy American Act (BAA) applies to this requirement NOT Trade Agreements Act (TAA) due to this requirement being set-aside for small businesses. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. *FOB shall be destination items shall be delivered with embroidery completed *Freight shall be added to the price of CLIN 0001 and not be its own line item *Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote *Quotes shall annotate the expected date of delivery to the specified location *Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). *Failure to meet the salient characteristics ATTACHED will result in the offeror s quote not being considered for award. *Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the offeror s quote not being considered for award. SALIENT CHARACTERISTICS: **See attached document Salient Characteristics for details on each line item as well as the embroidery information. Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at: Salt Lake City VA Health Care System George E. Wahlen VA Medical Center 500 Foothill Drive Salt Lake City, UT 84148 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Delivery Lead Time; (IV) Buy American Certificate; and (V) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable. Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III Delivery Lead Time The offeror shall state the required number of calendar days to deliver the item, to include embroidery of specified items. Volume IV Buy American Certificate The offeror shall complete and submit the included 52.225-2 Buy American Certificate or provide a document that specifies the Country of Origin (Manufacture) for EACH line item Volume V Letter of Authorized Distributor If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price Factor 3. Delivery Lead Time Factor 4. Submission of Buy American Certificate Factor 5. Submission of Authorized Distributor Letter Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Factor 3. Delivery Lead Time: The Government will evaluate delivery lead time in addition to other evaluation factors specified above and select the quoter/offer whose bid is most advantageous to the Government. Factor 4. Submission of completed Buy American Certificate: The Government will evaluate the information provided in the completed Buy American Certificate for compliance with FAR Part 25. Priority may be given to products ALL manufactured domestically in the U.S. Factor 5. Submission of Authorized Distributor Letter: Vendor eligibility will be determined in addition to other evaluation factors above by the submission of a proper OEM letter (see VAAR 852.212-71(c)) from the manufacturer of the products included in the quote. **The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government. ** If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. The following RFO clauses are incorporated by reference: Applicable (X) Number Title Source X 52.203-6 with Alt I Restrictions on Subcontractor Sales to the Government Statute X 52.203-13 Contractor Code of Business Ethics and Conduct Statute X 52.203-17 Contractor Employee Whistleblower Rights Statute X 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Statute X 52.204-9 Personal Identity Verification of Contractor Personnel Other X 52.204-13 System for Award Management Maintenance Statute 52.204-91 Contractor identification Other X 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Statute X 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters Statute X 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Statute 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns Statute X 52.219-6 Notice of Total Small Business Set-Aside Statute 52.219-6 with Alt I Notice of Total Small Business Set-Aside, with Alternate I Statute X 52.219-8 Utilization of Small Business Concerns Statute 52.219-9 Small Business Subcontracting Plan Statute 52.219-9 with Alt I Small Business Subcontracting Plan, with Alternate I Statute 52.219-9 with Alt II Small Business Subcontracting Plan, with Alternate II Statute 52.219-9 with Alt III Small Business Subcontracting Plan, with Alternate III Statute 52.219-9 with Alt IV Small Business Subcontracting Plan, with Alternate IV Statute 52.219-14 Limitations on Subcontracting Statute 52.219-16 Liquidated Damages Subcontracting Plan Statute 52.219-33 Nonmanufacturer Rule Statute X 52.222-3 Convict Labor EO X 52.222-19 Child Labor Cooperation with Authorities and Remedies EO X 52.222-35 Equal Opportunity for Veterans Statute 52.222-35 with Alt I Equal Opportunity for Veterans, with Alternate I Statute X 52.222-36 Equal Opportunity for Workers with Disabilities Statute 52.222-36 with Alt I Equal Opportunity for Workers with Disabilities, with Alternate I Statute X 52.222-37 Employment Reports on Veterans Statute X 52.222-40 Notification of Employee Rights Under the National Labor Relations Act EO X 52.222-41 Service Contract Labor Standards Statute X 52.222-42 Statement of Equivalent Rates for Federal Hires Employee Class Monetary Wage-Fringe Benefits Statute X 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) Statute 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment Statute X 52.222-50 Combating Trafficking in Persons Statute 52.222-50 with Alt I Combating Trafficking in Persons, with its Alternate I Statute 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements Other 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements Other X 52.222-54 Employment Eligibility Verification EO X 52.222-62 Paid Sick Leave Under Executive Order 13706 EO 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items Statute 52.223-9 with Alt I Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I Statute 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons Statute 52.223-12 Maintenance Statute 52.223-20 Aerosols Statute 52.223-21 Foams Statute X 52.223-23 Sustainable Products and Services Statute 52.224-3 Privacy Training Statute 52.224-3 with Alt I Privacy Training, with Alternate I Statute X 52.225-1 Buy American-Supplies Statute 52.225-1 with Alt I Buy American-Supplies, with Alternate I Statute 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Statute 52.225-3 with Alt II Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II Statute 52.225-3 with Alt III Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III Statute 52.225-3 with Alt IV Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV Statute 52.225-5 Trade Agreements Statute 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States Other 52.225-26 Contractors Performing Private Security Functions Outside the United States Statute 52.226-4 Notice of Disaster or Emergency Area Set-Aside Statute 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area Statute X 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving EO 52.229-12 Tax on Certain Foreign Procurements Statute 52.232-29 Terms for Financing of Commercial Products and Commercial Services Statute 52.232-30 Installment Payments of Commercial Products and Commercial Services Statute X 52.232-33 Payment by Electronic Funds Transfer System for Award Management Statute 52.232-34 Payment by Electronic Funds Transfer Other than System for Award Management Statute 52.232-36 Payment by Third Party Statute X 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Statute 52.232-90 Fast Payment Procedure Statute X 52.233-3 Protest After Award Statute X 52.233-4 Applicable Law for Breach of Contract Claim Statute X 52.240-91 Security Prohibitions and Exclusions Statute 52.240-91 with Alt I Security Prohibitions and Exclusions, with Alternate I Statute 52.240-92 Security Requirements Other 52.240-92 with Alt II Security Requirements with Alternate II Other 52.240-93 Basic Safeguarding of Covered Contractor Information Systems X 52.244-6 Subcontracts for Commercial Products and Commercial Services Statute 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Statute 52.247-64 with Alt I Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I Statute 52.247-64 with Alt II Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II Statute Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.222-90 Addressing DEI Discrimination by Federal Contractors Addressing DEI Discrimination by Federal Contractors (Deviation DATE) Definitions. As used in this clause Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources. (b) In connection with the performance of work under this contract, the Contractor agrees as follows: The Contractor will not engage in any racially discriminatory DEI activities; (2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause; (3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts; (4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and (5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause. (6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4). (c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States. (End of clause) 52.225-1 Buy American Supplies (OCT 2022) Definitions. As used in this clause Commercially available off-the-shelf (COTS) item (1) Means any item of supply (including construction material) that is A commercial product (as defined in paragraph (1) of the definition of commercial product at Federal Acquisition Regulation (FAR) 2.101; Sold in substantial quantities in the commercial marketplace; and (iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products. Component means an article, material, or supply incorporated directly into an end product. Cost of components means For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105. Domestic end product means For an end product that does not consist wholly or predominantly of iron or steel or a combination of both An unmanufactured end product mined or produced in the United States; An end product manufactured in the United States, if The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic; or The end product is a COTS item; or (2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of cost of components . End product means those articles, materials, and supplies to be acquired under the contract for public use. Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws. Foreign end product means an end product other than a domestic end product. Foreign iron and steel means iron or steel products not produced in the United States. Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign. Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners. Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements. United States means the 50 States, the District of Columbia, and outlying areas. (b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see 12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners. (c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract. (d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate." Alternate I (OCT 2022). As prescribed in 25.1101(a)(1)(ii) substitute the following sentence for the first sentence of paragraph (1)(ii)(A) of the definition of domestic end product in paragraph (a): (A) The cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. (End of Clause) 52.225-2 Buy American Certificate (OCT 2022) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component. (2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (4) The terms commercially available off-the-shelf (COTS) item, critical component, domestic end product, end product, and foreign end product are defined in the clause of this solicitation entitled Buy American Supplies. Foreign End Products: Line item No. Country of origin Exceeds 65% domestic content (yes/no) 0001 Short-sleeve t-shirts 0002 Short-sleeve t-shirts 0003 Short-sleeve t-shirts 0004 Long-sleeve t-shirts (UV) 0005 Long-sleeve t-shirts (regular) 0006 Industrial; regular short-sleeve 0007 Industrial; oxford short-sleeve 0008 Industrial; oxford long-sleeve 0009 Industrial; long-sleeve fire-retardant 0010 Kitchen shirts 0011 Polo shirts 0012 Polo shirts 0013 Polo shirts 0014 Polo shirts 0015 Tactical Pants 0016 Tactical Pants 0017 Work Dungarees; Industrial 0018 Work Dungarees; Industrial 0019 Work Dungarees; Industrial 0020 Work Dungarees; Fire-retardant 0021 Aprons 0022 Bib/overalls; light weight 0023 Bid/overalls; heavy duty 0024 Robes **Strongly recommend listing USA if item is domestic to ensure clarity of the COO [List as necessary] (c) Domestic end products containing a critical component: Line item No. [List as necessary] (d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. (End of Provision) 852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items: VAAR Clauses are incorporated by reference as follows: VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.246-71 Rejected Goods (OCT 2018) VAAR 852.222-71 Compliance with Executive Order 13899. (DEVIATION) (APR 2025) VAAR Provisions are incorporated as follows: VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) VAAR 852.204-70 Personal Identity Verification of Contractor Personnel (MAR 2026) VAAR 852.204-72 Personnel Vetting and Credentialing (MAR 2026) RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer. http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference: Applicable (X) Number Title Source X 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Statute X 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation Statute X 52.204-7 System for Award Management Registration Statute 52.204-7 with Alt I System for Award Management Registration, with Alternate I Statute 52.204-90 Offeror Identification Statute 52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) Statute 52.209-12 Certification Regarding Tax Matters Statute 52.219-2 Equal Low Bids Statute 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products E.O. 52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification Other 52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification Other 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan Statute X 52.222-90 Addressing DEI Discrimination by Federal Contractors E.O. 52.223-4 Recovered Material Certification Statute 52.225-2 Buy American Certificate Statute 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate Statute 52.225-6 Trade Agreements-Certificate Statute 52.225-20 Prohibition on Conducting Restricted Business Operations i...Amendment 001 to Solicitation #36C25926Q0756 (VA Employee Uniforms) This amendment s purpose is to list and answer the questions submitted by the questions deadline as specified in the solicitation. **In the interest of getting information out to vendors as quickly as possible, the following information has been provided. However, several questions are still pending a full response from the Government team. A follow up amendment will be posted on SAM.gov once that information is available. Those pending questions are included at the end for full transparency. Questions and Answers: When do the items need to be delivered? We did not specify a delivery date since we understand different offerors may have different obstacles that will impact when they are able to deliver the items. Offerors are encouraged to provide the most accurate estimate of delivery/lead times based on the communication with the manufacturers they would work with. This is one of the evaluation factors that all offerors will be compared against. Can the items be delivered in phases? Or does it need to be one full delivery? The intent is to receive all items at the same time. However, scheduling/timelines may be discussed during the post-award meeting with the final selected offeror. Overall, offerors should plan to provide all items within a reasonable window of time if all items cannot be provided on the same day. Delays between multiple deliveries across several months should not occur. If that is not possible, the offeror should note in the delivery/lead time information what they anticipate happening and/or anticipated delays, etc. Is there a certain percentage of non-domestic products we can submit? Or must all products be manufactured within the U.S.? Vendors are encouraged to provide 100% U.S. products. Given the specifics of this solicitation Buy American Act (BAA) applies. Trade Agreement Act (TAA) is not applicable. However, foreign items may still be considered but limitations may impact the offeror selected. Offerors are STRONGLY encouraged to provide ALL U.S./domestic products. **See FAR 25.5 for more information on evaluating foreign offers supply contracts. VA Logo and Embroidery Artwork: The Salient Characteristics document references a "VA Logo and E.V.S. Script for Embroidery Work" section, but no logo artwork, file, or design specification was included in the attachments we received. Could you provide the official VA logo file(s) (vector/EPS or similar) and the exact E.V.S. script text/format required, along with any placement, size, or thread color specifications for the embroidery? The logo and EVS information and visual was provided at the bottom of the salient characteristics page as well as the line items spreadsheet. Please be sure to fully review each document for all relevant information. Fire-Retardant Certification Requirements: For Line Items #0009 and #0020 (fire-retardant shirts and work dungarees), the salient characteristics specify compliance with NFPA 70E (Arc Flash), CAT 2, minimum ATPV 8.6 cal/cm². Will the Government require submission of third-party test certification (e.g., UL, ASTM F1506) documentation with the quote, or is self-certification by the manufacturer/vendor sufficient at the time of quote? If certification is required, please confirm the acceptable form(s) of documentation. The self-certification by the manufacturer/vendor sufficient. Embroidery Placement and Logo Count: For polo shirts under Line Items #0011 and #0012, which are marked "Both" for Embroidered Logo/EVS, could you clarify whether this means two separate embroidered elements (VA logo plus E.V.S. script) are required on the same garment, and if so, the intended placement for each (e.g., left chest vs. right chest)? Yes, both the VA logo and EVS will need to be embroidered on those items listed as both . Per the information provided on the line items spreadsheet and the salient characteristics document, the VA logo should be placed on the upper left chest and the EVS on the upper right chest. Size Range Confirmation: Several line items list a size range (e.g., XS-4XL) alongside a specific per-size quantity breakdown. Please confirm that vendors must be able to fulfill the exact per-size quantities listed in the "Uniforms Line Items" spreadsheet, and that substitutions in the overall size range distribution (while maintaining the same total quantity) are not permitted without prior approval. Offerors must be able to fill the exact quantities of each size for each line item as these quantities are based on the station s needs for their existing VA staff. No changes to the quantities should be made. Buy American Certificate Partial Compliance: If our quoted line items include a mix of domestic and foreign-manufactured products, is partial compliance (i.e., some line items domestic, others foreign) acceptable under this all or nothing award structure, provided the Buy American Certificate is completed accurately for each line item? Offerors are able to participate in the solicitation with foreign items. However, the offeror must accurately list out the Country of Origin for each line item regardless of whether the item is foreign-made or domestic. It is strongly recommended that offerors provide ALL domestic/American-made items to comply with the Buy American Act but vendors will not be disqualified if they do offer some foreign items. Authorized Distributor Letter Format: Is there a required or preferred format/template for the Authorized Distributor Letter referenced in VAAR 852.212-71(c), or may we submit a standard letter from our manufacturer/distributor that addresses the required elements? Generally, authorized distributors of a manufacturer will just provide something from the manufacturer (usually on manufacturer letterhead) that states the offeror is authorized to distribute their products. There is no standard template, just the information is important in whatever variation the offeror and manufacturer deems appropriate to address this evaluation factor in accordance with what is stated in the solicitation. Manufacturer status / nonmanufacturer rule. Our firm performs the logo embroidery and decoration in-house and would furnish blank garments produced by U.S. apparel manufacturers. For this small-business set-aside under NAICS 315210, does the Government consider an offeror performing in-house embroidery/decoration to be the manufacturer of the end item, or does the nonmanufacturer rule (13 CFR 121.406) apply requiring the blank-garment manufacturers themselves to be small business concerns? Is any SBA class waiver in effect for any line items on this solicitation? Since we anticipate this requirement will be under SAT ($350K) and it s been set-aside for small businesses, the Limitations on Subcontracting and NMR should not apply. However, please keep in mind for specifying Country of Origin/manufacture the services completed on an item does not negate needing to provide the Country of Origin for where the actual item was manufactured. Although embroidery services will be needed for numerous items, offerors will be expected to provide the country in which the items are made. It is strongly encouraged to provide ALL U.S. made items but foreign items may still be considered. Brand-name-or-equal. The line items are described generically (e.g., "polo shirts," "tactical pants," "work dungarees"). Are specific brands, fabric certifications, or part numbers required, or may offerors propose "or-equal" domestic products that meet the stated salient characteristics (industrial-wash capable, fade-resistant, embroidered-logo capable, specified fabric blends)? No brands were specified so offerors will be expected to provide items that meet all salient characteristics for that line item. If the item complies with all salient characteristics, it should be considered technically acceptable. Robe specification (Line 0024). Please confirm: 48 each, white, "one size fits most," diamond-waffle weave with piping, industrial-wash capable, fade-resistant, accepting the embroidered VA logo is this correct and complete? Yes, this is correct Fire-retardant items (Lines 0009 and 0020). Please confirm the required FR standard/certification (e.g., NFPA 2112 / ASTM) the garments must meet. The garments should meet the following standards: UL Certification, NFPA 2112, NFPA 70E, and ASTM F1506. Submission format and samples. Please confirm the required submission package (completed SF-1449, reps & certifications FAR 52.212-3, pricing schedule, Buy American Certificate, Letter of Authorized Distributor) and whether pre-award samples are required, and by when. The evaluation factors section fully describes what must be included in the quote package in order to be complete. These factors are what each offeror will be evaluated on in order to determine if they are eligible for award and should be read closely to ensure compliance. Missing documents/information will result in the quote package being considered incomplete and ineligible for further consideration. Missing documents/info will not be accepted after the quotes deadline. No pre-award samples are required as there is insufficient time to send, receive, and evaluate those samples. Unit Count: The solicitation states the requirement totals 3,388 articles of clothing, but the quantities listed in the line item spreadsheet add up to 3,288. Which total is correct? If 3,388 is correct, which line items need to be updated? Correct, the total in the spreadsheet is accurate at 3,288. The 3,388 was a typo. Please reference the quantities provided in the spreadsheet. Freight: The solicitation states that freight should be added to the price of CLIN 0001 rather than listed as its own line item, but CLIN 0026 is listed as a separate "Delivery" line item. How should CLIN 0026 be priced given this instruction? The offeror may use their discretion and add the cost of freight to line item 0026 if most appropriate. Overall, freight alone should NOT be it s own line item. Logo Placement on Pants: Where should the embroidered logo be placed on the Tactical Pants (CLIN 0015/0016)? Placement is specified for chest-panel garments but not for these items. The logo will go on the right rear. Fabric for CLIN 0007: The Salient Characteristics document lists both "100% cotton" and "cotton/polyester blend" for the Oxford Short Sleeve Work Shirt. Which is correct? Cotton/polyester blend is correct; 88%Cotton 12%Nylon is preferred but not mandatory Samples: Are physical garment samples required with the quote, or only upon request after award? No pre-award samples are required as there is insufficient time to send, receive, and evaluate those samples. However, the station team may request samples after award of contract but this would be requested in the post-award meeting between the offeror awarded the contract and the station team. No samples should be sent to the station during the solicitation period. CLINs 0025 and 0026 Pricing: Both are listed with a unit of measure of "JB." Does this mean a single lump-sum price covering the full order for each, or should we interpret this differently? The Government is unable to anticipate exactly how many jobs the offeror will complete in order to complete the overall goal of embroidery of all required items. Therefore, the simplest method was to list 1 job . The offeror should list the total amount they anticipate for completing the overall embroidery services, etc. OEM Status: Refined Textile Industries arranges manufacturing through a contracted production partner rather than owning the facility directly. Does this qualify as OEM for the Volume V Authorized Distributor Letter requirement, or is that letter still required? The OEM would be the entity that manufactures the items. If some of the items are obtained through one manufacturer and then some other items through another manufacturer, the offeror is required to provide a letter from each manufacturer stating that the offeror is authorized to distribute/sell those items to the Government. If in doubt, I would recommend obtaining that letter as a precaution and providing it in your quote package since I am unable to accept additional documentation after the quote deadline passes. It is better to provide more information than less. Delivery Structure: Will all quantities be delivered at once upon completion, or will the VA issue phased delivery orders over the contract term? The intent is to receive all items at the same time. However, scheduling/timelines may be discussed during the post-award meeting with the final selected offeror. Overall, offerors should plan to provide all items within a reasonable window of time if all items cannot be provided on the same day. Delays between multiple deliveries across several months should not occur. If that is not possible, the offeror should note in the delivery/lead time information what they anticipate happening and/or anticipated delays, etc. Fire-Retardant Items (CLINs 0009 and 0020): CLINs 0009 (long-sleeve FR shirts) and 0020 (FR work dungarees) require fire-retardant workwear. Given that FAR 52.219-33 (Non-Manufacturer Rule) is incorporated in this solicitation, please confirm: (a) whether the government has verified that a class waiver exists for fire-retardant clothing under PSC 8415 / NAICS 315210; or (b) whether offerors are expected to source FR items exclusively from small business manufacturers. No NMR waiver exists for 315210. Also, this requirement is anticipated to be below the SAT ($350K) and is set-aside for small business. As a result, this requirement is not limited by NMR or LOS. Authorized Distributor Letter (VAAR 852.212-71(c)): If an offeror is sourcing all 26 line items through a single authorized uniform distributor that holds manufacturer authorization agreements, is a single consolidated authorization letter from that distributor sufficient or are individual manufacturer-specific letters required for each brand quoted? A letter from each manufacturer should be provided. However, if the offeror wants to combine them into one PDF, that may be sufficient. Overall, we need documentation from each manufacturer stating the offeror is authorized to provide their items to the Government. CLIN 0025 Embroidery Pricing: Should CLIN 0025 (Embroidery Services 1 JB) represent the total embroidery cost for all garments requiring logos and/or EVS embroidery across all CLINs? Or should embroidery costs be embedded within each individual garment unit price? Yes. The overall costs of embroidery should be in line item 0025 although we understand that a number of mini jobs will be completed in order to complete the overall service for all items needing embroidery. Delivery Lead Time Expectation: Is there a maximum acceptable delivery lead time specified for this order? The solicitation requests that offerors state their lead time but does not appear to state a government-required delivery date. Please advise if a specific delivery window is required after contract award. Each offeror will be evaluated by the evaluation factors listed. Shorter delivery/lead times would generally be considered more beneficial to the Government although we have not specified an exact need by date since we understand there are a number variables that may limit different vendors and their capabilities. Timelines and expectations will be fully discussed with the awarded vendor after the contract has been awarded. Offerors are strongly encouraged to provide the most accurate delivery/lead time information possible so that the Government may make an informed decision between all offerors. Does the spreadsheet want us to put pricing for embroidery and the shirts together when it says "Logo Only" and "Both" ? The spreadsheet should have the cost of the item/shirt/pants in it s respective line and then all costs for the embroidery services under line item 0025. They should not be bundled together if possible. However, if it is too difficult to separate out the cost of embroidery from the cost of the item, then offerors may include the cost of each item in with the line item for the actual item and leave line item #0025 at $0.00 but they do need to acknowledge that they will be providing those services. Partial quote for just the items without the embroidery is NOT acceptable. Do you accept different colors and weaves for the women's robes Line item 0024? Yes, different colors are ok if they are neutral color. Our manufacturers don't require permission as they're all "open-line" brands. Do we still have to get a verifying letter? Yes. A letter or copy of an email from the manufacturer should be provided. Authorized Distributor Letter: The RFQ requires a letter from the OEM under VAAR 852.212-71(c). Because the 26 line items span diverse categories (including fire-retardant shirts and dungarees) that few single manufacturers cover completely, we will be quoting products from multiple sources. Will the Government accept individual authorization letters from each manufacturer represented, rather than a single letter? An authorization letter must be provided from each manufacturer whose items are included in the quote. All-or-Nothing Award: Given that the award will be made on an all-or-nothing basis, may an offeror satisfy the technical requirements by quoting "equal" products from different manufacturers across the line items, provided each meets the salient characteristics? Items will be considered if they meet all salient characteristics. No brand names were provided so all items that meet the salient characteristics are considered equal to another. Embroidery and Service Contract Labor Standards: FAR 52.222-41 is incorporated. Does a wage determination apply to line item 0025 (Embroidery Services)? If so, could the applicable wage determination be provided? A wage determination is not required for this solicitation. The service would be for a completed product to be delivered to the Government. Delivery: Line item 0026 covers delivery as a job lot, but the instructions also state that freight should be included in the price of CLIN 0001 and not shown as a separate line item. Could you please clarify how offerors should structure freight pricing given these two instructions? Freight can be incorporated into each line item or may be included in the delivery line item. Overall, offerors should not add a new line item for just freight . They may use their discretion on how best to incorporate any freight costs as appropriate. Sizing: Does the attached Uniform Line Items spreadsheet contain the complete size breakdown for every line item, or will the final size distribution be provided after the award is made? Although it is possible there might be some minor changes after award of contract, offerors should build their quotes based on the quantities and sizes provided in the solicitation. We do not anticipate any significant changes to what has been provided. Line item #0004 (long sleeve UV shirts) has a salient characteristic that it must have enhanced visibility shirt color although the preferred color is light blue. Please clarify. The station team has agreed the enhanced visibility shirt color can be removed from the characteristics and the color should be updated to LIGHT GRAY instead of light blue. Regarding embroidery, does the embroidery charge need to be listed separately, or can we include the decoration cost within the price of each apparel item? The offeror may add the cost of embroidery to each apparel item if this is the easiest method. This would mean the embroidery services line item would be $0.00. Thus, the offeror should ensure they are very clear in their proposal that embroidery will be provided. Otherwise, it may be difficult during evaluations to know if the offeror is only intending to provide the apparel without the embroidery. I also wanted to confirm whether there are any specific or preferred name brands required for the apparel, or if comparable products that meet the specifications are acceptable. No brands have been indicated in order to allow as much fair competition as possible. Could you elaborate a little more on what you are looking for with the kitchen shirts and overalls? Any additional details regarding the preferred style, material, fit, or other specifications would be very helpful in making sure we quote the appropriate products. The salient characteristics provided in the Salient Characteristics_ document were generated for each line item group. If there is something in particular that is unclear, please specify what information is needed. The solicitation states a total of 3,388 garments; however, the quantities listed for CLINs 0001 0024 appear to total 3,288 garments. Please confirm the correct total quantity and advise whether any individual CLIN quantity should be increased by 100 units. 3,288 is correct. The spreadsheet should be referenced for the quotes. For CLIN 0016, the stated size range is 30 50, but the detailed quantity schedule ends at size 48. Please confirm whether any size-50 trousers are required. Only up to 48 required since the quantities only go up to 48 . Spreadsheet shall be updated. For an authorized reseller offering products manufactured by multiple OEMs, does Volume V require an OEM authorization letter or equivalent documentation from each manufacturer represented in the quotation? Yes. There must be a letter from each manufacturer Please confirm whether FAR 52.219-33, Nonmanufacturer Rule, applies to this acquisition. This is under SAT ($350K) and set-aside to general small businesses. Therefore, we do not require offerors to provide items from only small business manufacturers. The pricing schedule contains CLIN 0026 for Delivery; however, the solicitation directs freight to be included in CLIN 0001 rather than priced as a separate line item. Please advise what offerors should enter for CLIN 0026. Offerors may lump costs for freight into the delivery line item is this is most convenient. Overall, freight just shouldn t be it s own line item. Should embroidery costs be entered as a single total under CLIN 0025, or incorporated into the individual unit prices for each decorated garment? Embroidery costs may be incorporated into each line item if that is easiest for the offeror. You have many items with 2XL to 4XL quantities. Those sizes are typically $3-$4 more than S-XL. Your spreadsheet doesn t allow a breakdown by size. The spreadsheet does allow me to add line items, but I wanted to verify if that is ok prior to submitting our bid. Offerors are able to modify the line items table as they see fit as needed. If subline items are needed then there is no issue with that modification. We just ask that offerors follow the line items table as much as possible to make it easier to evaluate/compare quotes across the board as standardized as possible. Can one offeror submit more than one bid? One with made in the USA apparel and another with more cost-effective/popular brands, please verify if that is ok. Offerors are absolutely welcome to submit more than one quote package. Please just ensure that your email has just one quote and then send another with your other quote so that things don t get mixed up. Was this a previous contract and can you provide any details for that contract? No known previous contract. Station has had their uniforms for quite some time and these will be additional and replacements. What previous brands of apparel were used for previous contracts? Unknown. Is this a one time purchase or are purchases made throughout the year? Is there an average amount of apparel purchased for each order if multiple purchases are made? One-time purchase to be delivered in one period of time. What is the base period of performance, and how does the Option to Extend Services (FAR 52.217-8, up to 6 months) apply to what appears to be a one-time supply order rather than a recurring service? Period of performance to be determined for contract based upon information provided by offeror who is selected. FAR 52.217-8 is included in case an extension to the end period of performance needs to be executed during the project. Is there an existing list of foreign articles the Contracting Officer treats as domestic for Buy American Certificate purposes (referenced in paragraph (c) of clause 52.225-2)? No known apparel that is made by a foreign business may be treated as a domestic product for this requirement. Offerors are strongly encouraged to provide ALL domestic items if possible. Will any weight or credit be given to SDVOSB/VOSB status in the evaluation, even though this is a general small-business set-aside rather than an SDVOSB set-aside? SD/VOSBs do not receive extra credit during the evaluation phase. Depending on the circumstances, some considerations may be given based on guidance in FAR 25.106 but nothing can be guaranteed. The evaluations will heavily depend on all components of the quote packages. What is the projected date of the first order? The station would prefer to have these items ASAP but the actual period of performance will depend on the realistic capabilities of the awarded offeror. What is your preferred turnaround time? Unable to specify. Sooner is better but offeror must provide realistic estimated timelines in their quote packages as these will be compared across offers in addition to other evaluation factors. Are there any countries that are not approved for manufacture? Please review the Federal Acquisition Regulation (FAR) for information on countries for manufacture. All offerors are strongly encouraged to provide ALL domestic products if possible. Other foreign countries that are part of the World Trade Organization Government Procurement Agreement (WTO GPA) may be considered for this requirement but there are obstacles to awarding to an offeror with foreign items since BAA applies, not TAA for this requirement. What criteria is used to determine if a foreign made product is acceptable? Please review FAR 25.101 regarding composition of items The uniform line item spreadsheet has a row to list embroidery and delivery in rows 32-33? Can you describe the purpose of those rows? Are we too include the price of embroidery and delivery for each Line Item or do we enter in rows 32-33 You might be referring the number of spreadsheet. However, be sure to instead reference the line item # - embroidery and delivery services are line items # 0025 and 0026. Offerors may just their best judgement in either including the cost of embroidery and delivery into each apparel line item OR using line items 0025 and 0026 to combine the cost of each service. Overall, some offerors might find it easier to simply list the cost of the apparel and then provide the total cost to embroider in line item #0025, etc. Manufacturing Location / Country of Origin: We noticed that this solicitation specifically references the Buy American Act rather than the Trade Agreements Act. Would products manufactured in other foreign countries still be acceptable for this requirement, provided we properly disclose the country of origin on the Buy American Certificate? Are there any limitations or evaluation disadvantages we should be aware of for foreign-made products? Foreign items may still be considered for this requirement. However, preference may be given to offerors who provide quotes with ALL domestic items. Please note, FAR 25.106 gives more information on how domestic and foreign quotes are evaluated. If an offeror s quote with foreign items is selected, a major obstacle to award would be obtaining a Buy American non-availability waiver. The Contracting Officer for this solicitation would be required to generate a number of documents in which the Made in America Office is required to review and may or may not approve. This process can take a substantial amount of additional time before award if an award is possible. Again, in accordance with the Buy American Act, offerors are strongly encouraged to provide quotes with ALL domestic items but quotes with foreign items will not be disqualified simply on the premise that the items are foreign. Branding: Is there any required manufacturer or brand for the garments, or would we be permitted to supply the products under our own in-house brand, Vaughn Armor? Alternatively, would unbranded/generic garments be acceptable as long as they meet all required specifications and include the required VA embroidery? No brand is specified. All items will be considered as long as they meet all salient characteristics Product Specifications / Tech Packs: Will the VA be providing exact technical packages, construction drawings, or reference samples for the garments, or is compliance based solely on meeting or exceeding the salient characteristics provided with the solicitation? In other words, if our products meet all stated material, construction, performance, sizing, and testing requirements, would they be considered technically acceptable even if our internal patterns and construction methods differ? No technical packages or construction drawings since this requirement is not for a construction project. No samples will be accepted during the solicitation phase. However, the final selected offeror for award may be asked to send samples after receipt of award so that the station team may verify the material. Unless specific internal patterns and construction methods are specified in the salient characteristics and/or line items spreadsheet all items will be considered as long as they meet all salient characteristics. The following questions have been asked but are pending more information from the station team. Once this information is available, another amendment will be posted on SAM.gov with the information: For CLIN 0007, the line-item spreadsheet specifies sizes S 4XL, while the Salient Characteristics specify S 3XL. Please confirm the required size range. *Pending station team response* For CLIN 0015, the line-item schedule includes twelve tactical pants in waist size 50, while the Salient Characteristics indicate availability through size 48. Please confirm whether size 50 is required. *Pending station team response* For CLINs 0011 0014, is the chest pocket a mandatory salient characteristic, or would an otherwise compliant snag-resistant dry-mesh/mini-pique polo with breathable side panels and no chest pocket be considered acceptable? *Pending station team response* For CLINs 0017 0019, will equivalent industrial cargo pants be accepted if the specified construction is not commercially available through waist size 60? For CLIN 0017, would a comparable medium or light green shade be acceptable if Moss Green is unavailable in a compliant garment? *Pending station team response* Embroidery Method: The solicitation specifies that the applicable garments are to include an embroidered logo. Given the size and stitch density of the specified logo, we have concerns that direct machine embroidery on certain of the lighter-weight garments could result in excessive needle perforation and potentially compromise the integrity of the fabric. Would a heat-applied embroidered patch, securely applied to the garment, be considered an acceptable method of satisfying the embroidery requirement? If so, are there any specific requirements regarding the patch construction, attachment method, or appearance that must be met? *Pending station team response* Please clarify the embroidery requirements, including finished logo dimensions, placement, thread colors, approximate stitch count, whether production-ready embroidery files will be provided, and the meaning of Both and E.V.S. script (two) in the line-item schedule. *Pending station team response* I was reaching out to see if you can provide us with a vector file (or other high quality) file of the logo for the apparel needed. We need to confirm the stitch...Documents34