Aircraft Live Fire Trainer Repair

1.0 This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 1.1. The combined synopsis is issued as a Request for Proposals (RFP) under solicitation number: W50S6Q-26-R-SC01 1.2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-01 (14 November 2023). 1.3. Set-Aside: 100% Total Small Business Set-Aside; Applicable Size Standard is $12.5 Million . 1.4. NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) 1.5. Product or Service Code (PSC): J042(MAINT/REPAIR/REBUILD OF EQUIP- FIRE FIGHTING/RESCUE/SAFETY EQUIP; ENVIRON PROTECT EQUIP/MATLS) 1.6. Posting Date: 7 August 2026 1.7. Response Date: 8 September 2026 at 10:00 A.M. CST. 1.8. Contracting Office: 188th Wing Base Contracting Office, Regional Training Site, 4620 Massard Road, Fort Smith, AR 72903 1.9. Government Points of Contact: • Contracting Officer: Ralph Grinnell, ralph.d.grinnell.civ@army.mil • Contract Specialist: MSgt Robin Swaim-Cherry, robin.swaim-cherry@us.af.mil Questions shall be submitted in writing via email to the Contracting Officer and Contract Specialist no later than 26 August 2026 at 11:00 A.M. CST 1.10. Line-item number(s) and items, quantities, and units of measure: CLIN # DESCRIPTION QTY UNIT CLIN 0001 Aircraft Live Fire Trainer Services (Repair, Component Replacement, and Recertification) 1 Job 1.11. Description of requirements for the services to be acquired: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform repair, remove, replace, and recertify Services for the Aircraft Live Fire Trainer located at Fort Smith, AR. The work includes ensuring that the following functional units are replaced with new parts and materials: • Damaged Control Station Electronics/Equipment • LPG Distribution System • Gas Detection System • Ignition System Upon completion of this contract, the Aircraft Live Burn Trainer shall be in proper working order and shall operate through manual controls, valves, and settings, with absolute minimal electronic components. The final product must comply with U.S. Department of Transportation and Federal Aviation Administration Advisory Circular (AC) 150/5220-17B: Aircraft Rescue and Fire Fighting (ARFF) Training Facilities, NFPA 1403 Standard on Live Fire Training Evolutions, and NFPA 1402 Standard on Facilities for Fire Training and Associated Props. Prior to commencement of repairs, the contractor shall provide the Contracting Officer’s Representative (COR) with a detailed list of all parts and materials to be replaced, including part numbers and descriptions. The contractor shall also conduct one or more training sessions on the proper operation of the trainer for the 188th CEF Training staff. 1.12. Date(s) and place(s) of delivery and acceptance and FOB point: • Period of Performance (PoP): The Period of Performance shall not exceed 120 days from the date of contract award. • Place of Performance: Regional Training Site, 188th Wing, 4620 Massard Road, Fort Smith, AR. See the attached Performance Work Statement (PWS) for complete information. 1.13. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition. 1.14. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition. 1.15. Additional contract provisions and clauses are applicable as standard for this requirement type and are detailed in the full text of the solicitation. 1.16. Defense Priorities and Allocations Systems (DPAS) Rating: Not rated. ADDENDUM TO FAR 52.212-1 2.0 OFFER SUBMISSION INSTRUCTIONS 2.1 Submission Due Date. The offeror must ensure its submission, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is [Insert Date] at [Insert Time] local time. 2.2 Late Response. The lateness rules for submitted responses are outlined in FAR 52.212-1 "Instructions to Offerors-Commercial Products and Commercial Services," and are incorporated into this solicitation. 2.3 Submission. The response submitted in response to this solicitation shall be formatted as stated below and furnished electronically to the Contracting Officer, Ralph Grinnell (ralph.d.grinnell.civ@army.mil), and the Contract Specialist, MSgt Robin Swaim-Cherry (robin.swaim-cherry@us.af.mil). The proposal shall only be submitted as described. 2.4 Submission Compliance. The Government must have received from the offeror a fully compliant submission. The submission is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Performance Work Statement (PWS). 2.5 Submission Acceptance. The contractor shall make a clear statement in the submission as to the expiration date of the quote, and the stated expiration date shall be valid for all proposed subcontractors as well. 2.6 Submission Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes. 2.7 Single Submission. FAR 52.212-1 is hereby tailored to remove subparagraph (e), which does not apply to this solicitation. 2.7.1 Offerors are limited to submitting one response with one approach to meeting all the requirements of this solicitation. 2.7.2 Responses that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation. 2.8 Optional Proprietary and Restrictive Markings. 2.8.1 Mark the title page with the following legend: “This response includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [offeror shall insert numbers or other identification of sheets]” 2.8.2 Mark each sheet of data it wishes to restrict with the following legend: “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this response.” 3.0 SUBMISSION FORMAT 3.1 Guidance. This section provides guidance to the offeror for preparing a submission in response to the solicitation. The offeror’s submission shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation. 3.2 Format Requirements. The response submitted in response to the solicitation shall be formatted as stated below and furnished as stated herein: 3.2.1 The acceptable electronic formats for quotes shall be compatible with MS Office, specifically MS Word and MS Excel; PDF format is acceptable for the technical proposal and price narrative. The price submission must be in MS Excel format. 3.2.2 Minimum type size shall be 12-point Times New Roman standard font with single spacing (not to exceed 46 lines per page). Typesetting, font compression, or other techniques to reduce character size or spacing are not permitted and are considered a deliberate attempt to circumvent page limitations. 3.2.3 All submission volumes shall be labeled with the solicitation number W50S6Q-26-R-SC01, as well as the name, address, and telephone number of the Offeror. 3.2.4 All volumes shall be electronic files and not be password protected. 3.3 Virus Scanning. Offerors shall scan all files for computer viruses prior to submission to the Government. 3.4 Security Classification. Responses may not include classified information. All submissions shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification. 4.0 SUBMISSION CONTENT AND ORGANIZATION 4.1 Submission Prep. The offeror shall prepare the response as set forth in Table 1, Submission Organization Table, and Table 2, Submission File Name Matrix. The completion and submission to the Government of documents identified in Table 1 shall constitute an offer and shall indicate the offeror’s unconditional consent to the terms and conditions of the solicitation. 4.2 Links. The response shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic submission. Any linked information that is not contained in the submission will not be accepted. 4.3 Standalone Volumes. Each volume shall be written or presented on a standalone basis. Information required for evaluation that is not found in its designated volume or presentation will be assumed to have been omitted from the response and will not be considered. 4.4 Page Limits. Pages that exceed the required page limitations set forth in Table 1 will not be evaluated by the Government. A cover page, table of contents, and acronym list shall be included in each volume and will not be included in any applicable page limits. TABLE 1 - PROPOSAL ORGANIZATION TABLE VOLUME SECTION TITLE COPIES PAGE LIMIT 1 Cover Letter — Not Evaluated Response Summary — Not Evaluated Organizational Conflict of Interest (OCI) — Not Evaluated 1 — electronic Unlimited 2 Factor 1: Technical Capability 1 — electronic 5 pages 3 Factor 2: Past Performance 1 — electronic Up to 2 pages per reference; not to exceed 6 pages (Past performance, PWS, and SOWs do not count towards the limit) 4 Factor 3: Price Submission 1 — electronic Unlimited TABLE 2 - PROPOSAL FILE NAME MATRIX Volume Volume Name File Name Contents 1 Submission Summary [Offeror Name] – Submission Summary.docx Offeror’s Submission Summary & OCI Disclosures 2 Technical Capability [Offeror Name] – Technical Capability.docx Offeror’s Technical Approach, Resumes, and Certifications 3 Past Performance [Offeror Name] – Past Performance.docx Offeror’s Past Performance References & Questionnaires 4 Price Submission [Offeror Name] – Price Narrative.docx [Offeror Name] – Price Submission.xlsx Offeror’s Price Narrative Basis of Estimate (BOE) Offeror’s Price Submission Spreadsheet with formulas 5.0 RESPONSE DOCUMENTS 5.1 RESPONSE SUMMARY (Volume 1) shall include the solicitation number, date, offeror name, address, CAGE code, UEI, contact information for POCs, subcontractors list (with CAGE/UEI), response acceptance period statement, and OCI plan or negative affirmation. 6.0 TECHNICAL CAPABILITY (Volume 2) shall present relevant information articulating the proposed approach to meeting PWS requirements. It must clearly demonstrate an understanding of repair and system replacement requirements for the Aircraft Live Fire Trainer. Offerors should provide their experience performing the required services, resumes, certifications, credentials, and any other documentation demonstrating capability. No pricing data shall be included in this volume. 7.0 PAST PERFORMANCE (Volume 3) shall include: 7.1 The offeror shall submit information for at least three but no m