ENERGY, DEPARTMENT OF · ENERGY, DEPARTMENT OF · FERMILAB - DOE CONTRACTOR
FFDG is seeking competitive proposals for data center cleaning services in Batavia, Illinois, covering routine and specialized cleaning for facilities like FCC and GCC. This is a Lowest Price Technically Acceptable (LPTA) procurement with a response deadline of September 9, 2026. [4][2]
SCOPE OF WORK The Subcontractor shall provide semi-annual cleaning services for data center environments at the Feynman Computing Center (FCC), Grid Computer Center (GCC), including above-floor cleaning during each service visit and below-raised-floor (underfloor plenum) cleaning once annually.
PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS This solicitation is a competitive Lowest Price Technically Acceptable (LPTA) procurement, which involves the selection of the offeror having a technically acceptable proposal with the lowest evaluated price.
Page 8 Proposal Certifications Document PUR-466 Revision 5 Date 10/14/2025 Certifications #2: REQUIRED FOR ALL PROPOSALS ≥ $150,000 52.203-2 Certificate of Independent Price Determination (APR 1985) Applicable when a firm-fixed price contract or fixed-price contract with economic price adjustment is contemplated Not Applicable, OR If the solicitation is a Request for Quotations, the terms "Quotation" and "Quoter" may be substituted for "Offer" and "Offeror." (a) The offeror certifies that- (1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor rela
Set-aside: No Set aside used
Generated from the public notice and source-backed solicitation passages. Confirm important requirements in the cited brief and official documents.
Acceptance, as used in this clause, means the act of an authorized representative of FFDG by which FFDG or the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract. (b) Notwithstanding inspection and acceptance by FFDG or any provision concerning the conclusiveness thereof, the Subcontractor warrants that all services performed under this Subcontract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract.
SCOPE OF WORK The Subcontractor shall provide semi-annual cleaning services for data center environments at the Feynman Computing Center (FCC), Grid Computer Center (GCC), including above-floor cleaning during each service visit and below-raised-floor (underfloor plenum) cleaning once annually.
The Subcontractor shall provide sufficient personnel and resources to complete scheduled cleaning activities within five (5) consecutive business days, Monday through Friday, unless otherwise approved by DCO.
PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS This solicitation is a competitive Lowest Price Technically Acceptable (LPTA) procurement, which involves the selection of the offeror having a technically acceptable proposal with the lowest evaluated price.
Page 8 Proposal Certifications Document PUR-466 Revision 5 Date 10/14/2025 Certifications #2: REQUIRED FOR ALL PROPOSALS ≥ $150,000 52.203-2 Certificate of Independent Price Determination (APR 1985) Applicable when a firm-fixed price contract or fixed-price contract with economic price adjustment is contemplated Not Applicable, OR If the solicitation is a Request for Quotations, the terms "Quotation" and "Quoter" may be substituted for "Offer" and "Offeror." (a) The offeror certifies that- (1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to- (i) Those prices; (ii) The intention to submit an offer; or (iii) The methods or factors used to calculate the prices offered. (2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and (3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. (b) Each signature on the offer is considered to be a certification by the signatory that the signatory (1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; or (2) (i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision. [insert full name of person(s) in the offeror’s organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror’s organization]; (ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and (iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision. (c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the dis-closure.
Set-aside: No Set aside used
Batavia, IL, 60510, USA
Posted Sep 1, 2026; Responses due Sep 9, 2026, 5:00 PM UTC; Archive date Sep 24, 2026
Extracted from the official notice and archived solicitation files. Confirm controlling requirements in the source documents.
AMENDMENT 02 The Request for Proposal and solicitation attachments have been revised and additional attachments have been added as follows: Request for Proposal (381487-CJ), Rev. 02 - Revised. Attachment A - Statement of Work, Rev. 02 - Revised. Attachment B - Pricing Schedule, Rev. 02 - Revised. RFP Questions and Answers - Added. Offerors shall use the revised documents and attachments provided with Amendment 02 when preparing their proposals. The proposal due date has been extended from September 2, 2026, to September 9, 2026. Offerors that have previously submitted proposals shall resubmit their complete proposal package to Caroline Jones at cjones@fnal.gov. Offerors may revise or update their previously submitted proposals prior to the revised proposal due date. The most recent proposal received by the revised deadline will be considered the Offeror's final proposal for evaluation. All other terms and conditions of the solicitation remain unchanged. ************************************************************** AMENDMENT 01 The Request for Proposal and solicitation attachments have been revised and additional attachments have been added as follows: Request for Proposal (381487-CJ), Rev. 01 - Revised. Attachment A - Statement of Work, Rev. 01 - Revised. Attachment B - Pricing Schedule, Rev. 01 - Revised. Attachment M - Fermilab Data Center Square Footage Maps - Added. Attachment N - FFDG Procedures for Performing Work in Computer Rooms_R42 - Added. Offerors shall use the revised documents and attachments provided with Amendment 01 when preparing their proposals. All other terms and conditions of the solicitation remain unchanged. ************************************************************** Fermi Forward Discovery Group, LLC (FFDG), operating Fermilab in Batavia, Illinois, is soliciting competitive proposals for data center cleaning services. The Contractor will provide routine and specialized cleaning services for several data center facilities, including cleaning of floors, raised access flooring, equipment areas, offices, and other designated areas, in accordance with the requirements specified in the Request for Proposal (RFP) and Statement of Work (SOW). A site visit is scheduled for August 24, 2026, at 10:00 A.M. Central Time. Questions are due by August 26, 2026, at 12:00 P.M. Central Time. Proposals are due by September 2, 2026, at 12:00 P.M. Central Time. The solicitation and all attachments are available with this notice. Interested offerors shall follow the proposal submission instructions contained in the RFP.
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