Video Management System (VMS) Installation and Integration

**UPDATE 18 AUGUST 2026 - PLEASE SEE INFORMATION BELOW REGARDING A SCHEDULED SITE VISIT, AS WELL AS A QUESTION AND ANSWER DOCUMENT ADDED AS AN ATTACHMENT. Site Visit Procedures A site visit has been scheduled for Tuesday, 25 August 2026 at 10am. Offerors wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to leenawattie.budhu.1@us.af.mil no later than noon on 24 August 2026. On the day of the site visit, participants will report to the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441 for badging. Be sure to bring your driver’s license/ID and QR code confirmation page with you to present to the VCC representative. Visitors are required to have a Real ID to gain access to the site. Without a Real ID, other acceptable forms of IDs are: Passport, Birth certificate or SSN.” After badging at the VCC, participants will then meet their sponsor (Leena Budhu) at Building 3, Lobby. (END UPDATE 18 AUGUST 2026) ---------------------------------------------------------------------------- This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. Solicitation number FA875126Q0900 is issued as a Request for Quote (RFQ). This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 . The contractor shall provide and install, as needed, the items on the List of Materials (LOM) (Attachment 1) on a firm-fixed-price basis including the cost of shipping FOB Destination: The following attachments apply to this solicitation and shall be followed: Attachment 1 - List of Materials Attachment 2 - List of Approved Equipment Attachment 3 - Drawings of Camera Locations Attachment 4 - Statement of Work SHIP HARDWARE TO: DoDAAC: F4HBL1 Country Code: USA AFRL RIOLSC AF BPN NO MILSBILLS PROCESSES 120 ELECTRONIC PKWY ROME, NY 13441-4516 UNITED STATES Name, Email address, and Phone number of the end user POC associated with the delivery will be provided via Section F of any award resulting from this solicitation. Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice. The delivery/install completion date is 180 Days After Receipt of Order (ARO). All deliveries shall be made in accordance with RFO 52.247-34 FOB Destination (NOV 1991). The place of delivery, acceptance and FOB destination point is Rome, NY. The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (FEB 2026), applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: (a) Written quotes are due at or before 3 PM, (Eastern Time) Friday, 4 September 2026. Submit via email to: leenawattie.budhu.1@us.af.mil with a copy to John.Haberer@us.af.mil The provision at RFO 52.212-2, Evaluation -- Commercial Products and Commercial Services (FEB 2026) applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers: past performance, technical capability of the item offered to meet the Government requirement, and price; The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Past Performance and Technical Capability are significantly more important than Price. Past Performance information: - Contractor shall submit past performance information to include no more than five (5) contracts completed within the past five (5) years. Past performance information for each contract must include the following: Description of work and contract number (if any) Statement identifying whether Offeror acted as prime contractor or as a subcontractor Period of performance of the work Customer Point of Contact for the effort (Name, Phone, and Email Address) In determining an Offeror’s relevancy of past performance, the Government will consider aspects such as similarity of product/service/support, complexity, dollar value, duration, contract type, and degree of subcontract/teaming. The Government reserves the right to award a contract at a higher price for a perceived higher quality based on past efforts. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price, past performance and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. Offerors are required to complete representations and certifications found in the provision at R-DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (DEVIATION 2026-O0043) (FEB 2026), as well as the following: 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021) 252.239-7009, Representation of Use of Cloud Computing (SEP 2015) For your convenience all referenced certifications are attached to this solicitation. (Attachment No. 5) The clause at 52.212-4, Terms and Conditions -- Commercial Products and Commercial Services (FEB 2026), applies to this acquisition. The following RFO and RFO Supplement provisions and clauses also apply to this procurement: 52.203-3, Gratuities (APR 1984) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) 52.204-7, System for Award Management – Registration (FEB 2026) 52.204-13, System for Award Management – Maintenance (FEB 2026) 52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (FEB 2026) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (FEB 2026) 52.219-6, Notice of Total Small Business Aside (FEB 2026) 52.219-8, Utilization of Small Business Concerns (FEB 2026) 52.219-28, Post Award Small Business Program Representation (FEB 2026) 52.222-3, Convict Labor (FEB 2026) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (FEB 2026) 52.222-35, Equal Opportunity for Veterans (FEB 2026) 52.222-36, Equal Opportunity for Workers With Disabilities (FEB 2026) 52.222-37, Employment Reports on Veterans (FEB 2026) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (FEB 2026) 52.222-50, Combating Trafficking in Persons (FEB 2026) 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.223-23, Sustainable Products and Services (FEB 2026) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-33, Payment By Electronic Funds Transfer—System For Award Management (OCT 2018) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3, Protest After Award (FEB 2026) 52.233-4, Applicable Law for Breach of Contract Claim (FEB 2026) 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (FEB 2026) 52.240-91, Security Prohibitions and Exclusions (FEB 2026) 52.240-93, Basic Safeguarding of Covered Contractor Information Systems (FEB 2026) 52.244-6, Subcontracts for Commercial Products and Commercial Services (APR 2026) 52.247-34, FOB Destination (NOV 1991) 52.252-1, Solicitation Provisions Incorporate by Reference (FEB 1998) 52.252-2, Clauses Incorporated by Reference (FEB 1998 52.252-5, Authorized Deviations in Provisions (NOV 2020) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision. (b) The use in this solicitation of any Defense Federal Acquisition Regulation System (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. 52.252-6, Authorized Deviations in Clauses (NOV 2020) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation System (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. (DEC 2022) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022) 252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) 252.204-7024, Notice on the Use of the Supplier Performance Risk System (MAR 2023) 252.211-7003, Item Identification and Valuation (JAN 2023) Para. (c)(1)(i): N/A Para. (c)(1)(ii): N/A Para. (c)(1)(iii): N/A Para. (c)(1)(iv): N/A Para. (f)(2)(iii): N/A 252.223-7008, Prohibition of Hexavalent Chromium (JAN 2023) 252.225-7001, Buy American and Balance of Payments Program (FEB 2024) 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7012, Preference for Certain Domestic Commodities (APR 2022) 252.225-7013 Duty Free Entry (AUG 2025) 252.225-7048 Export-Controlled Items (JUN 2013) 252.225-7055, Prohibition Regarding Business Operations with the Maduro Regime (MAY 2022) 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023) 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation (JUN 2023) 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023) 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (JAN 2023) 252.227-7990, Technical Data – Commercial Products and Commercial Services (FEB 2026) (DEVIATION 2026-O0036) 252.227-7997, Validation of Asserted Restrictions on Technical Data (FEB 2026) DEVIATION 2026-O0036) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7006, Wide Area Workflow Payment Instructions (JAN 2023) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.239-7017, Notice Of Supply Chain Risk (DEC 2022) 252.239-7018, Supply Chain Risk (DEC 2022) 252.243-7001, Pricing of Contract Modifications (DEC 1991) 252.243-7002, Requests for Equitable Adjustment (DEC 2022) 252.244-7999, Subcontracts for Commercial Products or Commercial Services (FEB 2026) (DEVIATION 2026-O0015) 252.246-7008, Source of Electronic Parts (JAN 2023) 252.247-7023, Transportation of Suppli