M1LZ-- Valet Parking Services - Base + 4

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, dated 03-13-2026. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business concerns. To be considered for award prospective offerors must be registered and active in the System for Award Management (www.SAM.gov) and SBA verified SDVOSB Veteran Small Business Certification Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/) concern verified at the date and time set for receipt of offers. An Offeror, who is not SAM registered, or SBA Vet Cert verified SDVOSB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive and will not be considered for award. The associated North American Industrial Classification System (NAICS) code for this procurement is 812930-Parking Lots and Garages, with a small business size standard of $47.0 Million. The FSC/PSC is M1LZ. The Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 07, Charlie Norwood VA Medical Center, Downtown Division, 950 15th Street., Augusta, GA 30901 is seeking to purchase Valet Parking Services. All interested companies shall provide quotations for the following: Supplies/Services PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO __________________ __________________ The contractor shall provide parking assistance for parking an estimated 300 to 400 vehicles daily while maintaining the ability to increase the amounts as demand increases in accordance with the Statement of Work (SOW). The Parking Assistance for Disabled Services shall be intended to accommodate veterans, patients, family members, and visitors. The Parking Assistance for Disabled Veterans Service is for the Downtown Division, 950 15th Street, Augusta, Georgia 30901. Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 1001 12.00 MO __________________ __________________ The contractor shall provide parking assistance for parking an estimated 300 to 400 vehicles daily while maintaining the ability to increase the amounts as demand increases in accordance with the Statement of Work (SOW). The Parking Assistance for Disabled Services shall be intended to accommodate veterans, patients, family members, and visitors. The Parking Assistance for Disabled Veterans Service is for the Downtown Division, 950 15th Street, Augusta, Georgia 30901. Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 2001 12.00 MO __________________ __________________ The contractor shall provide parking assistance for parking an estimated 300 to 400 vehicles daily while maintaining the ability to increase the amounts as demand increases in accordance with the Statement of Work (SOW). The Parking Assistance for Disabled Services shall be intended to accommodate veterans, patients, family members, and visitors. The Parking Assistance for Disabled Veterans Service is for the Downtown Division, 950 15th Street, Augusta, Georgia 30901. Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 3001 12.00 MO __________________ __________________ The contractor shall provide parking assistance for parking an estimated 300 to 400 vehicles daily while maintaining the ability to increase the amounts as demand increases in accordance with the Statement of Work (SOW). The Parking Assistance for Disabled Services shall be intended to accommodate veterans, patients, family members, and visitors. The Parking Assistance for Disabled Veterans Service is for the Downtown Division, 950 15th Street, Augusta, Georgia 30901. Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 4001 12.00 MO __________________ __________________ The contractor shall provide parking assistance for parking an estimated 300 to 400 vehicles daily while maintaining the ability to increase the amounts as demand increases in accordance with the Statement of Work (SOW). The Parking Assistance for Disabled Services shall be intended to accommodate veterans, patients, family members, and visitors. The Parking Assistance for Disabled Veterans Service is for the Downtown Division, 950 15th Street, Augusta, Georgia 30901. Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 GRAND TOTAL __________________ STATEMENT OF WORK GENERAL INFORMATION Purpose: Procure contracted Parking Assistance for Disabled Veterans Services for patients and visitors. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW), except as may otherwise be specified. The Contractor shall provide parking assistance for parking an estimated 300 to 400 vehicles daily while maintaining the ability to increase the amounts as demand increases. The Parking Assistance for Disabled Services shall be intended to accommodate Veteran patients, their family members, and visitors. Background: Contracted Parking Assistance services have been in use for the past seven years at the 950 15th Street downtown facility. Performance Period: The period of performance is for an initial base year with the possibility of four one-year extension options (exercised at the government's discretion) if successful results are achieved per VA Augusta Health Care System evaluation. Type of Contract: This contract will be a Firm-Fixed-Priced Contract. Place of Performance: VA Augusta Health Care System has exclusively designated the South Lot (approximately 135 parking spaces) of 950 15th Street, Augusta GA 30901 for parking assistance Services. The drop off and pickup area for all patrons of the parking assistance service will take place at the Emergency Department Atrium/South Lot which is only accessible via the south lot entrance. Business address is 1 Freedom Way, Augusta GA 30904. Hours of Operation: Shall be 7:00 am to 6:00 pm Monday through Friday, excluding Federal Holidays and any other day specifically declared by the President of the United States to be a Federal Holiday. Holidays falling on a Sunday will be observed the following Monday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Federal Holidays New Year s Day January 1st Martin Luther King s Birthday 3rd Monday in January President s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th Contractor should adjust the level of parking assistance staff as necessary to ensure no long delays or traffic back-ups occur during peak VA clinic schedules (Mondays through Thursdays, between 7:00 AM through 2:00 PM) and efficient operation. If deemed necessary by the Government, the hours of operation may be periodically adjusted based upon volume and demand. *NO NEW ARRIVING VEHICLES SHALL BE PARKED AFTER 4:30 PM. THE 4:30 PM TO 6:00 PM PERIOD SHALL BE FOR RETRIEVING PREVIOUSLY PARKED VEHICLES ONLY* B. GENERAL REQUIREMENTS 1. Contractor shall provide professional parking attendant booth(s), locking key cabinet(s) Lock boxes/key cabinets shall be mobile, so it can be transported to the afterhours parking assistance location for distribution of remaining keys, safety cones, disposable seat covers, signs and other supplies, materials and/or miscellaneous items necessary to operate and manage the parking assistance services. All signs shall be at least 30 x 30 , hand-written signs shall not be allowed. 2. Contractor shall provide and install a minimum of two (2) "No Tipping" signs at the parking assistance service area. The No Tipping policy shall be strictly enforced. Parking attendants and all other parking staff shall be restricted from accepting tips of any kind. If this policy is violated the individual shall be terminated. 3. Contractor shall provide and install a minimum of two (2) Insurance Liability signs for vehicle damage claims at the parking assistance service area. 4. Contractor shall provide adequate signage to direct traffic from the visitor parking lot entrance to the designated drop off locations. 5. Contractor shall not install any signs without the prior guidance or written consent from the Contracting Officer or the designated COR. 6. Contractor shall provide and install suitable (not easily moved or defeated) barriers to prevent unauthorized use of designated parking lots. 7. Contractor shall provide and/or replace uniforms for all parking attendant staff performing under this contract which shall be kept neat and clean in appearance. Standard issue uniform will be collared shirt with khaki pants and black shoes. Uniforms will be free from visible stains, and every effort should be made to keep uniforms as clean and wrinkle-free as possible. Uniforms must be clean, pressed, in good condition, and fit appropriately. Socks or hose must be worn with shoes while in uniform. Uniforms must not interfere with the safe operation when parking vehicles. Long hair must be secured. Appearance and personal hygiene are extremely important in establishing a positive guest interaction. All parking attendant staff performing under this contract should wear issued uniforms while on duty to aid in their identification, enhance security, and promote the professional image of the VA Augusta Health Care System. Uniforms shall include the identification of the Contractor by company name and employee name. Uniforms must be consistent in style and color. The uniform style shall be approved by the COR prior to contract implementation. 8. Contractor shall designate a full-time supervisor to be at the parking assistance service area during set-up, tear-down operations, and performance of the work. The Contractor shall always provide adequate on-site supervision to handle customer concerns and parking incidents. Duties of the supervisor shall also include but not be limited to customer relations, training, improving all parking assistance services and coordinating all work and additional services with the Contracting Officer's Representative (COR). The Supervisor(s) shall not allow any disagreement with patrons to escalate into an argument, if the patron continues to yell and not comply with the supervisor's instructions the patron will be directed/escorted to the VA Police Office, or the VA Police shall be called for immediate assistance to resolve the issue. 9. The Contractor shall be responsible for protecting the personnel furnishing services under this contract. Payment for any leave, including sick leave or vacation time is considered the responsibility of the Contractor. To carry out this responsibility, the contractor shall provide the following for these personnel: Worker s Compensation Professional Liability Insurance Health Examinations Income Tax Withholding Social Security Payments * The parties agree that the Contractor s personnel, including POC and subcontractors performing under this contract shall not be considered VA employees for any purpose. They all shall be considered employees of the Contractor. 10. Contractor shall follow all existing local, state, federal employment laws and/or union regulations relevant to fringe benefits and pre